7320--Commercial Combination Refrigerator/Freezers VHA Member Services (MS) Atlanta

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Sources Sought Notice

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This is NOT a solicitation or request for quote (RFQ). This is NOT a request for proposal (RFP). This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information.

If your company is interested, please read this notice entirely and submit the required information, as requested herein.

Commercial Combination Refrigerator/Freezers
Atlanta, GA

BRIEF SCOPE OF WORK
(This is for information only)

IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting.

The VHA Member Services Atlanta group requires (10) combination refrigerator/freezers for use throughout their new facility. The facility is currently undergoing construction but the customer will be moving into the new facility before the end of 2025.

Salient Characteristics:

CLIN 0001: Refrigerator/Freezer (Qty: 9):
Must not exceed 33 inches wide.
Must be French door style with freezer on the bottom.
Capacity:
Total: Minimum 24 Cu. Ft.
Refrigerator: 15-18 Cu. Ft.
Freezer: 6-9 Cu. Ft.
Must include at least 2 drawers and 4 shelves in refrigerator.
Must include leveling adjustment on feet.
Must be Energy Star qualified.
Must include internal temperature gauge.
Finish options: White, Black or Beige

CLIN 0002: Refrigerator/Freezer, w/ Ice & Water Dispenser (Qty: 1):
Must not exceed 32.75 inches wide.
Must include internal ice maker and water dispenser with replaceable filter.
Must be French door style refrigerator with freezer on the bottom.
Capacity:
Total: Minimum 20 Cu. Ft.
Refrigerator: 11-15 Cu. Ft.
Freezer: 5-9 Cu. Ft.
External Electronic Temperature Controls
Must include Digital Temperature Display
Must include LED Dispenser Light and Water Filter Indicator Light.
Must be a dedicated water line for dispenser.
Must include Door Alarm to notify users if the door is left open.
Must be Energy Star qualified.
Must include internal temperature gauge.
Must include leveling adjustment on feet.
Must include at least 2 drawers and 4 shelves in refrigerator.
Must be Energy Star qualified.
15 amps.
120 Volts.
Finish Options: White, Black or Beige.

The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the PWS and shall be considered employees of the Contractor. Contractor shall furnish all labor, materials, equipment, tools, shipping, transportation, insurances, licenses, certifications, and supervision necessary to provide services in accordance with this Performance Work Statement (PWS). The Contractor is responsible for all charges and fees related to disposal of materials generated by the Contractor.

This is anticipated to be a commercial supply acquisition under the authority of FAR Part 12, Simplified Acquisition Procedures for Commercial Items.

The product will be delivered to the following location:

VHA Member Services (MS) Atlanta
2233 Lake Park Drive,
Smyrna, GA 30080
IMPORTANT NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.

QUALIFIED VENDOR: A qualified source has the a) necessary equipment, vehicles, personnel, resources and current operations as well as b) recent experience (within past 3 years) of performing services of a comparable size, scope and complexity, AND c) OEM certified technicians to perform services with unrestricted access to the facility during inclement weather, as well as immediate access to OEM software updates. A qualified source also has current and valid registration in System for Award Management (SAM), https://www.sam.gov). A qualified source will also be able to comply with Limitations of Subcontracting pursuant to FAR 19.507.

Please communicate via e-mail to Stephanie.Cahill@VA.Gov by 12:00 MST on June 23rd, 2025, as to your company s ability to perform service per this brief Scope of Work.

If interested, please provide the following:

Provide company s capability statement describing ability to provide equipment that meets or conforms to the salient characteristics listed above *include specification or brochure documents for confirmation of equivalent products*

Company s business size in relation to NAICS 335220 and socio-economic category (SDVOSB/VOSB/WOSB/Large Business):
SAM UEI:
FSS/GSA contract # (if applicable):
**Indicate Open Market if items are not included on FSS/GSA/etc
Estimated lead time:
Where are the products manufactured/COO:

Only written responses, to items 1 through 6 above, will be accepted at this stage. Information is being gathered for market research purposes only. Industry exchanges and vendor teleconferences are at the discretion of the Contract Specialist. This is not a request for quotes.

DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may request to contact the Contracting Office that will be assigned this requirement by emailing the sender of this RFI.

Questions must be addressed in writing to the Contract Specialist. Requests for VA-business sensitive information, to include VA budget information, VA acquisition planning information, acquisition methods, strategies and set-asides must be addressed via the VA FOIA process: https://www.va.gov/foia/

Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://www.va.gov/about_va/mission.asp

To understand the latest updates on the Veterans First Contracting Program visit https://www.va.gov/osdbu/verification/veterans_first_contracting_program_adjustments_to_reflect_the_supreme_court_kingdomware_decision.asp

To find out how to do business with the VA visit https://www.va.gov/osdbu/library/dbwva.asp

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