Annual Contract for Elections Printed Forms and Envelopes

The purpose of this contract is to purchase forms and envelopes required by the Secretary of State, to deliver Absentee Ballots when a voter request to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language.

CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.

• Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award.
• Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration.
• Vendor must accept a purchase order as the method of payment.
  
• Solicitation includes unconditional 30-day cancellation clause available to both parties.
• Terms in solicitation and vendor response take precedence over any agreements between County and Vendor.