2506 2nd Office Supplies

Location:	Texas
Posted:	Jan 29, 2026
Due:	Feb 26, 2026
Agency:	Education Service Center
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Publication URL:	To access bid details, please log in.

Attachment Preview

Region 20 COOPERATIVE PURCHASING

1314 Hines Avenue

San Antonio, TX 78208-1899

Telephone: (210) 370-5204

www.esc20.net

SEALED PROPOSAL

January 23, 2026

Please submit PROPOSAL the following not later than 2:00 P.M., FEBRUARY 26, 2026

Proposal on: OFFICE & COMPUTER SUPPLIES

Vendor:______________________________________

Proposal No.: 2506

Term Pages 1 of 11

=======================================================================================================

The Region 20 Cooperative Purchasing (hereafter referred to as Coop) will be accepting proposals for the purchase of OFFICE & COMPUTER

SUPPLIES .

Sealed Proposals shall be filed no later than 2:00 p.m., Thursday, FEBRUARY 26, 2026. Proposals must be plainly marked on the outside of envelope:

SEALED PROPOSAL #2506 -- OFFICE & COMPUTER SUPPLIES, PROPOSAL OPENING -- 2:00 P.M., FEBRUARY 26, 2026. Mail or

deliver proposals to Jim Metzger, Purchasing Coordinator, ESC-20, 1314 Hines Avenue, San Antonio, TX 78208-1899. Proposals must be made on

the enclosed Proposal Sheets.

Only proposals received by the date and time specified will be considered. Proposal respondents are invited to be present at the opening of the proposals

to be held at ESC-20, Conference Center Building, 1314 Hines Avenue, on the above date.

All awarded vendors must be capable of supplying the Coop with a summary listing of all awarded items shipped to Coop

members based upon Proposal #2506. Awarded vendors will be asked to fax the summaries Region 20 by 6/12/26. Failure to

provide summary listing will be deemed failure to perform and vendor will be ineligible for future Region 20 proposals and bids.

The Coop is willing to assist any proposal respondent(s) in the interpretation of proposal provisions or explanation of how proposal forms are to be

completed. Assistance can be received by visiting the ESC-20, Business Office, 1314 Hines Avenue; or by calling Jim Metzger (210) 370-5204.

REFERENCE, CERTIFICATION and FELONY SECTIONS: The REFERENCE, CERTIFICATION, and FELONY SECTIONS (attach

additional pages as needed) must be completed and signed where indicated if requested before a proposal can be awarded to your company. This

information may be placed in an envelope labeled "Proprietary" and is not subject to public view.

Specifications as written meet all entity's admissible specified requirements. The Coop has evaluated these items and determined that they are quality

products. Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer or brand name, the term

"or equal" if not inserted shall be implied. The specified article or material shall be understood as indicating the type, function, minimum standard of

design, efficiency and quality desired and shall not be construed as to exclude other manufactured products of comparable quality, design and efficiency.

Brands of equal quality or type are acceptable. Specifications received from vendors that are different from the original requirements must meet or

exceed original proposal specifications to be considered as equivalent. The Coop will be the sole judge to determine if products proposal/tested are equal.

The Coop Advisory Committee and each participating district reserves the right to make final decisions on comparable items as equals. Be very certain

that items upon which you proposal are equal to items listed. Items delivered must be exact brand and model as tested and awarded. Materials which are

not equal may be returned to the vendor, transportation charges collect. Proposal respondents shall indicate the manufacturer's brand and catalog number

of ALL items being proposal (including as specified).

PROPOSALS: Proposal respondents must fill in all blank columns on items being proposed such as proposal respondent's brand name, number, unit

price, and total price. Vendor must complete ALL blank lines under the "Your Bid" section. If brand proposed is "As Specified", indicate by putting

"A/S" on the lines below "Your Bid". If brand proposed differs from proposal specifications or packaging, complete the required information for the

brand being proposed. This information must be clear and concise. Where there is an error in extension of price, the unit price shall govern.

PROPOSALS MUST BE MADE ON THE ENCLOSED PROPOSAL SHEETS. Only one proposal per item will be accepted. Alternate

proposals must be submitted on a separate sheet marked “alternates”. Faxed proposals will not be considered. Original signatures are required on the

proposal document. Company name should be noted at the top of each page.

Vendors who do not respond with a Proposal are requested to submit the enclosed "no Proposal" form to Education Service Center, Region 20,

Purchasing Department, 1314 Hines Avenue, San Antonio, TX 78208, if they wish to receive future Proposals. Updated address information should be

included with the "No Proposal". Failure to do so may result in the company being deleted from our vendor list.

ALL OR NONE PROPOSALS WILL NOT BE ACCEPTED.

=============================================================================

NOTE:

Exclude Federal and State Taxes.

The right is reserved to accept or reject quotations on

each item separately or as a whole.

Proposals received after the date and time specified will not be accepted

Region 20 COOPERATIVE PURCHASING ORGANIZATION

COMPANY:_______________________________

Proposal On: Office & Computer Supplies #2506

Page 2

=====================================================================

Proposal prices shall be for the specified ordering unit. Region 20 Cooperative Purchasing personnel are not responsible to make changes

or recalculate proposals to agree with specified ordering units. Proposals which are qualified with conditional clauses, alterations, items

not called for in the proposal document, or irregularities of any kind are subject to disqualification by the Region 20 Cooperative

Purchasing, at its option.

Proposals may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by proposal

respondent guaranteeing authenticity. The Coop is not responsible for mail, courier or other delivery methods' in-transit time or non-

delivery.

All products MUST be NON-TOXIC as defined in the Federal Hazardous Substances Act or carry the AP or CP certification of the Arts

and Crafts Materials Institute where applicable. Labels MUST conform to ASTM specifications.

The Coop reserves the right to accept or reject any or all proposals, to make awards for individual or grouped items as they may appear to

be most advantageous to the districts, to waive any technicality in proposal submitted, and to accept any part of a proposal as deemed to

be in the best interest of the Coop.

CONTACT: All questions should be directed between 8:30 a.m. and 4:00 p.m., Monday through Friday to,

Jim Metzger, Purchasing Coordinator @(210) 370-5204.

PAYMENT AND TERM DISCOUNT: Quote lowest possible net price after all trade discounts have been deducted. Term discount, if

any, must be indicated on Deviation Statement & Signature Page and will be considered in awarding proposals. Revision of Unit

Prices: It is agreed that proposal price may be superseded during the contract period only if such price revisions are the result of a general

industry price revision. (NOTE: Discounts accepted as part of this proposal are not subject to revision.) A written notice stipulating in

detail the price revision must be furnished to the Coop, verified and approved in writing before revised prices go into effect.

All contracts and agreements between vendors and Coop members shall strictly adhere to the statutes as set forth in the Uniform

Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on uniform state

laws. Reference: Uniform Commercial Code, 1990 Official Text, 2/Sales. All parties agree that venue for any litigation arising from this

contract shall lie in San Antonio, Bexar County, Texas.

PACKAGING: Intermediate packaging MUST be as specified in proposal or proposal may be rejected. Case packaging shall be in

accordance with the supplier's commercial practice (example: 1 gallon containers-6 gallon per case. All materials must be delivered in

the manufacturer's original sealed container. Individual cans & containers shall be labeled showing the name of the manufacturer, brand

name, name of product, quantity of contents & complete directions for use. Labels & labeling shall conform to all federal regulatory

requirements for goods in interstate commerce and containers shall meet DOT requirements. All supplies that have a limited shelf life

must be fresh or supplies will have to be returned and replaced with the proper product or be cancelled. Shipping cases or containers shall

be marked to show name of supplier, name & address of receiving agency and agency purchase order number, and MUST BE

DELIVERED WITH MATERIAL SAFETY DATA SHEETS WHERE REQUIRED.

BRAND and MODEL NUMBER AWARDED MUST BE THE BRAND and MODEL NUMBER DELIVERED. NO

UNAUTHORIZED SUBSTITUTIONS will be accepted. No substitutions shall be made in lieu of items offered and/or awarded in the

proposals unless the contractor(s) have obtained written permission from the Coop. If items under contract are discontinued or become

unavailable from any manufacturer during the duration of the contract, the Coop reserves the right to require the contractors to offer

substitutes. The Coop reserves the right to accept or reject substitutes, and in the case of rejections the Coop may cancel the item or items

in question.

All funding terms shall be established by The Texas Education Agency Financial Accountability System Resource Guide governing

expenditures of all tax dollars, and the availability of local, state and federal funds. Purchases will be made as funding allows.

The Coop reserves the right to extend purchasing contracts to all qualified school districts, including Regional Service Centers, state or

local government agencies under subchapter B, General Interlocal Contracting Authority 791.011. Each school district is responsible for

approval of contracting authority by order of a duly authorized resolution adopted by each participating entity. Vendors will be contacted

from Education Service Center, Region 20 as to which school districts, Regional Service Centers, state or local government agencies has

recently joined the Coop. Each vendor is then requested to extend all proposal prices to the new member on contracts that are currently in

force. This could result in additional quantities for some items.

Region 20 COOPERATIVE PURCHASING ORGANIZATION

COMPANY:_______________________________

Proposal On: Office & Computer Supplies #2506

Page 3

=====================================================================

Quantities given herein are the purchased quantities form the previous years Region 20 Coop proposal. This quantity is the Coop’s best

estimate of quantities to be purchased on this proposal. Region 20 Coop or any member District will not make any guarantees to total

amount of product to be purchased

In addition to other rights and remedies, the Coop reserves the right to cancel the entire contract with any contractor who fails to perform

in any manner, or in accordance with the proposal as offered to and accepted by the Coop. All goods are subject to inspection and return,

at the expense of the vendor, if found to be non-conforming to the proposal award. If items are non-conforming in any respect (quantity,

quality or packaging) the participants have the right to reject shipment without liability. When contractor cannot abide by terms and

conditions in fulfilling the contract, contractor must supply approved service or supplies from other sources at the contract price. If

contractor delays in the above, the Coop reserves the right to purchase on the open market and charge contractor the difference between

contract price the purchase price.

ACCEPTANCE: Contracts for purchase will be put into effect by means of purchase orders prepared by the individual districts

participating in the Coop. Purchase orders will be mailed to the successful proposal respondent(s) approximately 15 - 90 days after

proposal opening. Purchase orders will be signed by either the purchasing official, business manager or superintendent of each school

district after the Board of Trustees or their designee has approved the purchase. All orders, deliveries, billings, and payments will be

made with each member directly.

The Region 20, Cooperative Purchasing is in the process of changing its method of listing “to be purchased” quantities on its proposals.

The Region 20 Coop will require that at the completion of each awarded vendors deliveries to the coop members, the awarded

vendor must supply Region 20 Coop with the exact quantity amount of each line item delivered (in total) to the members (Region

20 will send out a listing to be completed by each vendor). This is the quantity amount that the Region 20 coop will list on following/

future proposal. We are making this change after working with our members and vendors it insure that we get the best estimate of

purchases to be made during any proposal period.

GENERAL CONDITIONS:

a) TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this agreement upon 30 days written

notice of such termination.

b) TERMINATION FOR CAUSE. The District may at its option immediately terminate this agreement by giving 30 day written

notice of termination to the Contractor on the occurrence of any of the following.

(a) The willful breach of this Agreement by the Contractor in the course of engagement, unless by the District.

(b) The habitual neglect by the Contractor of its duties, unless waived by the District.

c) The Contractor may at its option immediately terminate this agreement by giving written notice of termination to the District on

the occurrence of any of the following.

d) KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be made by or on behalf of a

subcontractor under a contract to the prime contractor or higher tier subcontractor for any contract of a school district, or any

person associated therewith, as an inducement for the award of a subcontract or order.

e) RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to Inventions Made by Nonprofit

Organizations and Small Business Firms Under Government Grants and Contracts.

f) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The Contractor agrees to

be compliant with the Clean Air Act and the Federal Water Pollution Control Act and their implementing regulations.

g) ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with the Energy Policy and

Conservation Act pertaining to mandatory standards and policies relating to energy efficiency contained in the state energy

conservation plan.

h) DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their subcontractor is debarred or suspended

from receiving federal funds.

i) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI- LOBBYING AMENDMENT).

The Contractor certifies that it has not and will not use any federal funds to lobby. If non-federal funds are used to

lobby, the contractor must complete the Disclosure of Lobbying and forward the disclosure to the next tier, who must forward it

through each tier to the federal awarding agency.

j) COMPLIANCE CERTIFICATION WITH TEXAS GOVERNMENT CODES 2252 & 2270. Vendor agrees to NOT

boycott Israel or do business with companies that boycott Israel. In addition vendor cannot do business with Iran, Sudan or

a known terrorist organization. By submitting a response to this solicitation, vendor certifies compliance with this code

Region 20 COOPERATIVE PURCHASING ORGANIZATION

COMPANY:_______________________________

Proposal On: Office & Computer Supplies #2506

Page 4

=====================================================================

k) COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain copyright for the Texas

Education Agency (TEA) and for the federal government (if a federally funded contract) unless otherwise negotiated in writing

with TEA. Pursuant to the provisions in 2 CFR § 200.315, title to intangible property vests in the District as long as such

property is used for authorized purposes. However, TEA and the federal awarding agency reserve a royalty-free, nonexclusive

and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so.

l) SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The Contractor certifies that it is

compliant with section 6002 of the Solid Waste Disposal Act and its implementing regulations. 2 CFR § 200.322.

m) PROFIT AS A SEPARATE ELEMENT OF PRICE. For purchases using federal funds in excess of $250,000, a Cooperative

member may be required to negotiate profit as a separate element of the price; 2 CFR 200.323(b).

n) EQUAL EMPLOYMENT OPPORTUNITY. 41 CFR 60-1.4(b) is hereby incorporated by reference.

o) DAVIS-BACON ACT. For all Cooperative member prime construction contracts/purchases in excess of $2,000, vendor shall

comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations

(29 CFR Part 5). Vendor further agrees to that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as

supplemented by Department of Labor regulations (29 CFR Part 3).

p) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT. For all contracts or purchases in excess of $100,000

that involve the employment of mechanics or laborers, vendor agrees to comply with 40 USC 3702 and 3704 as supplemented

by Department of Labor regulations (29 CFR Part 5).

q) NON-COLLUSION STATEMENT. The vendor affirms that he/she is duly authorized to execute a contract, that this

company, corporation, firm, partnership or individual has not prepared this proposal in collusion with any other Proposer, and

that the contents of this proposal as to prices, terms or conditions of said proposal will not be communicated by the undersigned

nor by any employee or agent to any other person engaged in this type of business prior to the official opening of a proposal. The

proposer also affirms that they have not given; offered to give, do not intend to give at any time hereinafter any economic

opportunity, future employment, gift, loan, gratuity, specified discount, trip, favor, or service to a private service in connection

with this contract.

r) RECORD RETENTION. When federal funds are expended by Cooperative and all Cooperative members for any contract

resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed

in 2CFR 200.333. The vendor further certifies that vendor will retain all records as required by CFR 200.333 for a period of

three years after grantees or sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable,

and all other pending matters are closed.

s) BUY AMERICAN ACT. Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American

Act. Purchases made in accordance with the Buy American Act must still follow the applicable procurement rules calling for

free and open competition.

t) LEGAL REMEDIES. Contracts for more than the simplified acquisition threshold currently set at $250,000 which is the

inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations

Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances

where contractors violate or breach contract terms, and provide such sanctions and penalties as appropriate. Pursuant to Federal

Rules (A) above, when federal funds are expended by Cooperative and all Cooperative members, Cooperative and all

Cooperative members reserves all rights and privileges under the applicable laws and regulations with respect to this

procurement in the event of breach of contract by either party.

u) ANTITRUST CERTIFICATION STATEMENT - Pursuant to Texas Government Code § 2155.005, I affirm under penalty of perjury of

the laws of the State of Texas that: 1. I am duly authorized to execute this contract on my own behalf or on behalf of the company,

corporation, firm, partnership or individual (Company) listed below;2. In connection with this agreement, neither I nor any representatives of

the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm.Code Chapter 15;3. In connection with

this agreement, neither I nor any representative of the Company have violated any federal antitrust law; and 4. Neither l nor any

representatives of the Company have directly or indirectly; communicated any of the contents of this agreement to a competitor of the

Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.

Consultant Certification (Antitrust Certification Statement): [ ] YES, I agree to the above. (Initial: ) [ ] NO, I do NOT agree to the above.

(Initial: )

Region 20 COOPERATIVE PURCHASING ORGANIZATION

COMPANY:_______________________________

Proposal On: Office & Computer Supplies #2506

=====================================================================

Page 5

v) Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics Commission’s

online filing application, printed out, signed, and returned)

ESC, REGION 20 is required to comply with House Bill 1295, which amended the Texas Government Code by adding

Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits ESC, REGION 20 from entering into a

contract resulting from this RFP with a business entity unless the business entity submits a Disclosure of Interested Parties

(Form 1295) to ESC, REGION 20 at the time business entity submits the signed contract. The Texas Ethics Commission has

adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission. The

following definitions apply:

(1) “Business Entity” means an entity recognized by law through which business is conducted, including a sole

proprietorship, partnership, or corporation. TEX. GOV’T CODE § 2252.908(1).

(2) “Interested Party” means a person:

a) who has a controlling interest in a business entity with whom ESC, REGION 20 contracts; or

b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker,

intermediary, adviser, or attorney for the business entity. TEX. GOV’T CODE § 2252.908(3).

(3)

“Controlling interest” means:

an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or

otherwise that exceeds 10 percent;

membership on the board of directors or other governing body of a business entity of which the board or other

governing body is composed of not more than 10 members; or

service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most

highly compensated by a business entity that has more than four officers. TEX. ETHICS COMM. RULE 46.3(c).

(4) “Intermediary” means a person who actively participates in the facilitation of the contract or negotiating the

contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:

a) receives compensation from the business entity for the person’s participation;

b) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the

contract; and

c) is not an employee of the business entity. TEX. ETHICS COMM. RULE 46.3(e).

As a “business entity,” all vendors must:

(1) complete Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be

found at

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

All vendors must complete Form 1295, even if no interested parties exist

In Section 2, insert “ESC, Region 20”

In Section 3, insert the ESC, REGION 20 RFP #2506 for this proposal

(2) print a copy of the completed form (make sure that it has a computer-generated certification number in the “Office Use

Only” box)

(3) have an authorized agent of the business entity sign the form

(4) submit the completed, signed, Form 1295, with the certification of filing, along with proposal.

(5) Vendor is exempt from filling out Form 1295 if they are a publicly traded business entity,

including a wholly owned

subsidiary of the business entity. If you fall into this category, please verify below that you did not fill out Form 1295 with a

reason why.

Reason:_______________________________________

w) ESC, REGION 20 must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the

receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After

ESC, REGION 20 acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its

website with seven business days after receiving notice from ESC, REGION 20.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2506 2nd Office Supplies

Attachment Preview

See also