Creek Crossing Protection ? Spring Creek, Capital Project No. 2686

s
Four Rivers Sanitation Authority
e
s
Rockford, Illinois o
p
r
u
p
g
n
i
d
Bidding Requirements and Contract Forms
d
for
i
b
r
o
f
d
e
s
Creek Crossing Protection - Spring Creek
u
e
Capital Project No. 2686
b
o
t
t
o
N
Bid Doc. No. 27-411

Four Rivers Sanitation Authority
s
Rockford, Illinois
e
s
o
p
r
Bidding Requirements and Contract Forms
u
and p
General Provisions and Technical Specigfications
n
for Sanitary Sewer Construction
i
d
for
d
i
b
Creek Crossing Protection - Spring Creek
r
o
Capital Project No. 2686
f
d
eBoard of Trustees
s
u
Richard T. Pollack . . . . . . . . . . . . . . . . . . President
Benjamin W. B ernsten . . . . . . . . . . . . . . . . . . Vice President
e
Richard W. Mowris . . . . . . . . . . . . . . . . . . Clerk/Treasurer
b
Brad Long . . . . . . . . . . . . . . . . . . Trustee
o
Ed Grondzki . . . . . . . . . . . . . . . . . . Trustee
t
t
o
Official
N
Christopher T. Baer, PE . . . . . . . . . . . . . . . . . . Executive Director
Matthew L. Campbell, PE . . . . . . . . . . . . . . . . . . Director of Engineering
Bid Doc. No. 27-411

Table of Contents
I. Bidding Requirements
s
Article 1 Notice to Bidders
e
s
Article 2 Instructions to Bidders
o
1 General
p
2 Legal Requirements
3 General Instructions r
u
Article 3 Detailed Specifications p
1 General
2 Notification, Access, and Special Consideragtions
3 Permit Requirements n
4 Aggregate Ditch Checks
i
5 Aggregate Surface Course d
6 Concrete Encasement for Sanitary Sewers
d
7 Construction Layout
8 Dewatering i
b
9 Erosion Control Blanket
10 Filter Fabric
r
11 Perimeter Erosioon Barrier
12 Riprap Slurry
f
13 Seeding and F ertilizing
d
14 Stabilized Construction Entrance
15 Stone eRiprap for Sanitary Sewer Stream Crossing
16 Trees Removal and Clearing
u
II. Contract Forms
e
Proposal
b
Fair Employment Practices Affidavit of Compliance
Affida vit of Compliance: Responsible Bidder Ordinance
o
Bid Bond
t
Agreement
tLabor & Material Payment Bond
oPerformance Bond
N
III. General Provisions and Technical Specifications for Sanitary Sewer
Construction (separate document incorporated by reference)
Bid Doc. No. 27-411

s
e
s
o
p
r
u
p
g
n
Section I
i
d
d
i
b
Bidding Rrequirements
o
f
d
e
s
u
e
b
o
t
t
o
N
Bid Doc. No. 27-411

s
e
s
o
p
r
u
p
g
n
i
d
d
i
b
r
o
f
d
e
s
u
e
b
o
t
t
o
N

Article 2 - Instructions to Bidders
1 General
1.1 Scope and Intent
This section of the Contract Documents provides detailed information and requirements for preparing
s
bids to prospective bidders, bidders' responsibility, the preparation and the submission of bids, basis
e
for awarding the Contract and other general information concerned with bidding and executing the
s
Contract.
o
1.2 Contradictions
p
If in the case of apparent contradictions between or among the Contract Documents, the Contract
r
Documents shall be consulted in the following order: Addenda, Agreeument, Supplementary
Drawings, Instructions to Bidders, Detailed Specifications, Plans, Four Rivers Sanitation Authority
p
(FRSA) General Provisions and Technical Specifications for Sanitary Sewer Construction. The
language in the first such document in which language regarding the co nflict, error or discrepancy
g
occurs shall control.
n
1.3 Optional Pre-Bid Meeting
i
d
An optional Pre-Bid Meeting for this project will be held on Thursday, August 6, 2026, at 10:00 a.m.
in the FRSA Board Room at 3501 Kishwaukee Street,d Rockford, Illinois. All Contractors intending
to bid on this project are encouraged to attend the pre-bid meeting.
i
b
r
2 Legal Requirements
o
2.1 Illinois Regulations f
A. Public Act 100-1177 (820 ILdCS 130/) entitled the "Prevailing Wage Act" requires the Bidder
to comply with prevailing wages in accordance with the Illinois Department of Labor
e
Standards. The State of Illinois requires contractors and subcontractors on FRSA projects to
s
submit certified payroll reports via the State's Certified Transcript of Payroll Portal currently
u
found at: https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html. The
Bidder is respoensible for verifying current information at the State's website.
B. Public Act b83-1030 (30 ILCS 565/) entitled the "Steel Products Procurement Act" requires
that steel products used or supplied in performance of this Contract or subcontract must be
o
manufactured or produced in the United States with three exceptions.
t
The provisions of this Section shall not apply:
t
o1. Where the Contract involves an expenditure of less than $500.
N2. Where the executive head of the public agency certifies in writing that
a) the specified products are not manufactured or produced in the United States in
sufficient quantities to meet the agency's requirements, or
b) obtaining the specified products, manufactured or produced in the United States would
increase the cost of the Contract by more than 10%.
3. When its application is not in the public interest.
Bid Doc. No. 27-411 Instruction to Bidders / Page 1 of 9

Creek Crossing Protection - Spring Creek
Capital Project No. 2686
C. Public Act 96-929 (30 ILCS 570/) entitled the "Employment of Illinois Workers on Public
Works Act" provides that Illinois residents be employed on Illinois public works projects,
provided there has been a period of excessive unemployment (5%) in the State of Illinois as
defined in the Act; and, further, that Illinois workers are available and capable of performing
the particular type work involved.
s
D. Public Act 101-221 (820 ILCS 96/) entitled the "Workplace Transparency Act" requires that
e
any party to a contract adopt and promulgate written sexual harassment policies that include,
s
as a minimum, the following information:
o
1. the illegality of sexual harassment p
2. the definition of sexual harassment under Illinois State law r
u
3. a description of sexual harassment, utilizing examples
p
4. my (our) organization's internal complaint process including penalties
5. the legal recourse, investigative and complaint process gavailable through the Illinois
Department of Human Rights and the Illinois Human Rnights Commission
6. directions on how to contact the Department and the Ciommission
d
7. protection against retaliation as provided by Section 6-101 of the Illinois Human Rights
d
Act
i
Upon request, this information must be provbided to the Illinois Department of Human Rights
and the FRSA.
r
E. With regard to nondiscrimination ion employment, the Contractor for this project will be
required to comply with the Illinois Fair Employment Practices Commission's Rules and
f
Regulations.
d
F. The Contractor for this project must comply with the Occupational Safety and Health Act.
e
G. The Contractor for this project must comply with the Federal Drug-Free Workplace Act.
s
u
H. Public Act 96-1416 requires the Certification of Clean Construction and Demolition Debris
(CCDD) and unco ntaminated soil prior to disposal at a CCDD fill site. The Contractor for this
e
project must comply with Public Act 96-1416 and be responsible for the certifications and any
b
fees associated with the disposal at a CCDD fill site.
1. In othe event that contaminated soil is uncovered on the project, the Contractor must notify
FRSA immediately. Any extra costs resulting from the presence of contaminated soil must
t
be evaluated in accordance with FRSA General Provisions & Technical Specs for Sanitary
t
Sewer Construction; General Conditions: Article 5 - Time Provisions and Article 8 -
o
Changes.
N
2.2 Americans with Disabilities Act
The Contractor for this project will comply with all applicable requirements of the Americans with
Disabilities Act of 1990 (ADA). The Contractor will hold harmless and indemnify Four Rivers
Sanitation Authority (FRSA) and their representatives from all:
A. suits, claims, or actions
B. costs, either for defense (including but not limited to reasonable attorney's fees and expert witness
fees) or for settlement
Bid Doc. No. 27-411 Instructions to Bidders / Page 2 of 9

Creek Crossing Protection - Spring Creek
Capital Project No. 2686
C. damages of any kind (including but not limited to actual, punitive, and compensatory damages)
relating in any way to or arising out of the ADA, to which said firm is exposed or which it incurs
in the execution of the Contract.
s
3 General Instructions e
s
3.1 Bidder's Responsibility
o
Bidders are cautioned not to submit proposals until having carefully examined the entire site of the
p
proposed work and adjacent premises and the various means of approach and access to the site, and
having made all necessary investigations to inform themselves thoroughly as tro the facilities for
u
delivering, placing and handling the materials at the site, and having informed themselves thoroughly
as to all difficulties involved in the completion of all the work under this Cpontract in accordance with
its requirements.
g
Bidders must examine the Plans, Specifications and other Contract Documents and shall exercise their
n
own judgment as to the nature and amount of the whole of the work to be done and for the bid prices
must assume all risk of variance, by whomsoever made, in anyi computation or statement of amount
d
or quantities necessary to complete fully the work in strict compliance with the Contract Documents.
The Bidder must satisfy himself by making borings or tdest pits, or by such methods as he may prefer,
as to the character and location of the materials to be encountered or work to be performed. No pleas
i
of ignorance of conditions that exist or that may bhereafter exist, or of conditions or difficulties that
may be encountered in the execution of the work under this Contract, as a result of failure to make
r
the necessary examinations and investigations, will be accepted as an excuse for any failure or
o
omission on the part of the Contractor to fulfill, in every detail, all of the requirements of the Contract
Documents, or will be accepted as a basfis for any claims whatsoever for extra compensation or for an
extension of time. d
The Contractor is responsibele for verifying the location of all existing utilities in the project
areas. s
u
The Bidder, therefore, shall satisfy himself by such means as he may deem proper as to the location
of all structures that m ay be encountered in construction of the work.
e
3.2 Addenda abnd Interpretations
No interpretat ion of the meaning of the Plans, Specifications, or other Contract Documents will be
o
made to any bidder orally. Every request for such interpretation must be in writing addressed to Four
t
Rivers Sanitation Authority, 3501 Kishwaukee Street, Rockford, Illinois. To be given consideration,
sucht request must be received at least five (5) days prior to the date fixed for the opening of bids.
o
Any and all such interpretations and any supplemental instructions will be in the form of written
Naddenda which, if issued, will be sent by email, fax, or certified mail with acknowledgement of receipt
requested, to all prospective bidders, at the respective addresses furnished for such purposes, not later
than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any
such addenda or interpretation shall not relieve said bidder from any obligation under his bid as
submitted. All addenda so issued shall become part of the Contract Documents.
3.3 Laws and Regulations
The prospective bidder is warned that he must comply with all laws of the United States Government,
State of Illinois, all ordinances and regulations of FRSA in the performance of the work under this
Bid Doc. No. 27-411 Instructions to Bidders / Page 3 of 9

Creek Crossing Protection - Spring Creek
Capital Project No. 2686
Contract. The Bidder's attention is specifically called to that provision of the General Conditions
regarding the rate of wage to be paid on the work.
3.4 Quantities Estimated Only
Bidders are warned that the estimate of quantities of the various items of work and materials, as set
forth in the Proposal form, is approximate only and is given solely to be used as a uniform basis fsor
the comparison of bids. The quantities actually required to complete the Contract work may bee less
or more than so estimated, and if awarded a contract for the work specified, the Contractosr further
agrees that he will not make any claim for damages or for loss of profits or for an extenosion of time
because of a difference between the quantities of the various classes of work assumedp for comparison
of bids and quantities of work actually performed.
r
3.5 Form, Preparation, and Presentation of Proposals u
For particulars as to the quantity and quality of the supplies, materials and pequipment to be furnished,
and the nature and extent of the work or labor to be done, prospective bidders are referred to the
g
Contract Documents, which may be examined or obtained at the office of FRSA.
n
Each bid will be submitted upon the prescribed Proposal form. All blank spaces for bid prices must
i
be filled in, in ink, with the unit or total sum or both for which the Proposal is made. If the Proposal
d
contains any omissions, erasures, alterations, additions or items not called for in the itemized
d
Proposal, or contains irregularities of any kind, such may constitute sufficient cause for rejection of
bid. In case of any discrepancy in the unit price or amiount bid for any item in the Proposal, the unit
b
price as expressed in figures will govern. In no case is the agreement form to be filled out or signed
by the bidder.
r
Bidders may opt to contact FRSA's Eongineering Department at 815.387.7660 to obtain an
electronic Proposal form. If used, thisf form must be attached to the hard copy Proposal form and
appropriately signed and executed wi th the bid.
d
The bid must be verified and be presented on the prescribed form in a sealed envelope on or before
e
the time and at the place stated in the Advertisement for Bids, endorsed with the name of the person,
s
firm or corporation presenting it, the date of presentation, and the title of the work for which the bid
u
is made. If forwarded by mail, the sealed envelope containing the Proposal and marked as directed
above, must be eneclosed in another envelope addressed to Clerk of the Four Rivers Sanitation
Authority, 3501 Kishwaukee Street, Rockford, Illinois, 61109 and be sent preferably by certified mail.
b
FRSA will not accept facsimile generated bids.
o
3.6 Bid Security
t
Each Proposal must be accompanied by the FRSA Bid Bond form with an acceptable Bid Security
t
attached, in the amount specified in Article One, Notice to Bidders. This sum is a guarantee that, if
o
the Proposal is accepted, a contract will be entered into and its performance properly secured. The
NFRSA's Bid Bond Form included in the bid packet must be used. No other Bid Bond form may be
substituted.
Within ten (10) days after the award of the bid, the deposits of all but the three lowest bidders will be
returned. The deposits of the remaining two unsuccessful bidders will be returned within three (3)
days after the execution of the Contract, or, if no such Contract has been executed, within sixty (60)
days after the date of opening bids. The deposit of the successful bidder will be returned only after he
has duly executed the Contract and furnished the required bond and insurance.
Bid Doc. No. 27-411 Instructions to Bidders / Page 4 of 9

Creek Crossing Protection - Spring Creek
Capital Project No. 2686
3.7 Affidavit of Compliance
Each proposal must be accompanied by fully executed original copies of the Fair Employment
Practices Affidavit of Compliance and the Affidavit of Compliance: Responsible Bidder
Ordinance, both of which are enclosed with the Proposal packet. Failure to submit executed original
copies of both affidavits with the Proposal may constitute sufficient cause for rejection of the bid.
s
3.8 Statement of Qualifications e
s
Each Proposal must be accompanied by a Statement of Qualifications certifying that the bidder is
o
registered to do business in the State of Illinois, has a permanent business office within forty (40)
p
miles of the FRSA office at 3501 Kishwaukee Street in Rockford, IL, and provides documentation
that the bidder possesses the appropriate financial, material, equipment, facilrity and personnel
resources and expertise necessary to meet all contractual obligations. The biduder shall document no
less than three (3) contracts for sanitary sewer system work within the past five (5) years having equal
p
or greater value to the bid being submitted. FRSA reserves the right to request additional information,
as needed, to evaluate bids prior to making an award. g
3.9 Comparison of Proposals n
i
Bids on item contracts will be compared on the basis of a total computed price arrived at by taking
d
the sum of the estimated quantities of each item, multiplied by the corresponding unit prices and
d
including any lump sum bids on individual items, in accordance with the estimate of quantities set
forth in the Proposal form. Bids on lump sum conitracts will be considered upon the basis of the
b
lowest sum bid.
3.10 Acceptance of Bids and Basis of Awarrd
o
The contract will be award, if at all, to the lowest responsive, responsible bidder. No bidder may
f
withdraw his bid after the scheduled closing time for receipt of bids, for at least sixty (60) days. Four
Rivers Sanitation Authority also redserves the right to reject any of all bids.
The bidder whose proposal ise accepted will be notified of the Notice of Award issued by FRSA
Executive Director. Within sten (10) days of issuance of a Notice of Award by the FRSA Executive
Director, the successful ubidder shall enter into a written contract for the performance of the Proposal
work and shall furnish the required bonds and insurance certificates upon being served such Notice,
e
personally, by mailing, or via email.
b
If the bidder does not comply with the Notice of Award, FRSA will issue a Deficiency Notice. If the
bidder to wohom the contract is awarded refuses or neglects to execute it or fails to furnish the required
bond and insurance within five (5) days after receipt by him of Deficiency Notice, the amount of his
t
deposit shall be forfeited and shall be retained by FRSA as liquidated damage and not as a penalty. It
t
being now agreed that said sum is a fair estimate of the amount of damages that FRSA will sustain in
o
case said bidder fails to enter into a contract and furnish the required bond and insurance. No plea of
Nmistake in the bid shall be available to the bidder for the recovery of his deposit or as a defense to any
action based upon the neglect or refusal to execute a contract.
3.10.1 Evaluation of Responsiveness
The responsiveness of bidders will be judged on the basis of the completeness of the bid submitted.
To be responsive, a Bid must be submitted on the forms provided as part of the Bid Documents and
comply with all the requirements of the Instruction to Bidders.
Bid Doc. No. 27-411 Instructions to Bidders / Page 5 of 9