Service Contract - Various Locations - Pest Control Services

CALL FOR BIDS
Project Name Service Contract - Various Locations - Pest Control Services
Project Location Various City of Mobile Locations
Project Number SC-027-26
Notice is hereby given that the City of Mobile will receive sealed bids for the above stated project on
Wednesday, September 16, 2026, no later than 2:00pm. Bidders shall insert sealed Bids into a receptacle,
marked "City of Mobile Bids", located in the elevator lobby outside the City Clerk's Office, or sent by U. S. Postal
Service, or another carrier, addressed to the City Clerk, 9th Floor South Tower, Government Plaza, 205
Government Street, Mobile, Alabama 36602 (or City Clerk, P.O. Box 1827, 36633-1827, if sent by regular mail via
the U. S. Postal Service) no later than 2:00pm local time. All received will be publicly opened and read at 2:30pm in
the Atrium Lobby of Government Plaza.
A Pre-Bid Conference shall be held at 11:00am, local time on Wednesday, September 9, 2026, in the 5th Floor AE
Conference Room, Government Plaza: 205 Government Street, Mobile, Alabama 36602.
Bid Documents will be on file Wednesday, September 2, 2026, and may be examined and obtained from the
following location:
www.cityofmobile.gov/bids/

THE CITY OF MOBILE
MOBILE, ALABAMA
PROJECT MANUAL
FOR
SERVICE CONTRACT - VARIOUS LOCATIONS - PEST CONTROL SEVICES
SC-027-26
City of Mobile, Alabama
Building Services Department
P. O. Box 1827
Mobile, AL 36633-1827
(251) 208-6067
September 2, 2026
Bid Date: September 16, 2026

CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
INDEX TO DOCUMENTS
SECTION/DOCUMENT NAME ......................................................NUMBER OF PAGES
BIDDING AND CONTRACT REQUIREMENTS
INVITATION TO BID 1
INSTRUCTIONS TO BIDDERS 5
STANDARD CONTRACT AGREEMENT 13
EXHIBIT A - SCOPE OF WORK 8
EXHIBIT B - BID FORM 9
EXHIBIT C - INSURANCE REQUIREMENTS 4
EXHIBIT D - E-VERIFY 2
CERTIFICATES AND FORMS:
VENDOR INFORMATION AND W-9 FORM 2
SUBCONTRACTING AND MAJOR SUPPLIER PLAN 5
END OF SECTION
PROJECT MANUAL INDEX
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
INVITATION TO BID
You are invited to submit a sealed bid for the following Contract:
PROJECT NAME: SERVICE CONTRACT - VARIOUS LOCATIONS - PEST CONTROL
SERVICES
PROJECT LOCATION: VARIOUS CITY OF MOBILE LOCATIONS
PROJECT NUMBER: SC-027-26
All as described in the Specifications (Documents) prepared by the City of Mobile, Building Services Department.
l. BID DATE:
A. Sealed formal Proposals of a stipulated sum (fixed price) will be received and clocked in until 2:00 P.M.,
September 16, 2026, in the Office of the City Clerk, 9th Floor, South Tower, Government Plaza, 205
Government St., Mobile, Alabama, 36602.
B. All Bids not clocked in at the Office of the City Clerk prior to the time specified, or Bids received after
the specified time, will be automatically rejected and returned immediately, unopened.
C. Sealed Proposals will be publicly opened and read at 2:30 PM in the Atrium of Government Plaza.
2. BID DOCUMENTS AND SPECIFICATIONS:
The Project Manual, including all Bid Documents and Specifications, may be obtained from the City of
Mobile's website: www.cityofmobile.gov/bids. No deposit shall be required.
3. PRE-BID CONFERENCE
Pre-bid conference shall be held on September 9, 2026, at 11 A.M. The conference will be held at the
City of Mobile, Real Estate Asset Management Conference Room, Government Plaza, 205 Government
Street, Mobile, Alabama, South Tower, Fifth Floor.
4. IRREGULARITIES AND REJECTION:
The City of Mobile reserves the right to waive irregularities in the Bid and in Bidding, and to reject any
A.
or all Bids.
END OF SECTION
INVITATION TO BID
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
INSTRUCTIONS TO BIDDERS
THE ATTENTION OF ALL BIDDERS IS CALLED TO THE FOLLOWING INSTRUCTIONS:
1. BIDDING DOCUMENTS:
A. Bidders may obtain complete sets of Bid Documents and Specifications (Project Manual) from the
Department of Building Services as listed in the Invitation to Bid.
B. Bidders shall use the complete set of documents in preparing their bid. The City of Mobile assumes no
responsibility for errors or misinterpretations resulting from use of an incomplete set of documents.
2. INTERPRETATION OF BID DOCUMENTS:
A. Bidders shall carefully study and compare the Bidding Documents with each other, shall examine the
site and local conditions, and shall at once report to the Building Services Contract Administrator errors,
inconsistencies or ambiguities discovered.
B. Bidders requiring clarification or interpretation of the Bidding Documents shall make a written Request
For Information to the Building Services Contract Administrator at least three (3) calendar days prior to
the date for receipt of Bids.
C. Interpretations, corrections and changes to the Bidding Documents will be made by a formal, written
Addendum. Interpretations, corrections and changes to the Bidding Documents made in any other
manner will not be binding, and Bidders shall not rely on them.
3. BIDDING PROCEDURES:
A. No Bid will be considered unless made out and submitted on the Bid Form as set forth herein.
B. All blanks on the Bid Form shall be legibly executed in a non-erasable medium. Sums shall be expressed
in both words and figures. In case of discrepancy, the amount written in words shall govern.
C. Interlineations, alterations and erasures must be initialed by the signer of the Bid.
D. All requested Unit Prices and Allowances shall be bid and the Schedule of Values completely filled in.
E. Addenda issued prior to the opening of Bids shall be acknowledged on the Bid Form and any
adjustment in cost shall be included in the Contract Sum. Failure to acknowledge the Addenda on the
Bid Form may cause Bidder to be disqualified.
4. EXAMINATION OF DOCUMENTS AND SITE OF THE WORK:
A. Before submitting a Bid, Bidders should carefully examine the Specifications, visit the site of the Work,
fully inform themselves as to existing conditions and limitations, and include in the Bid a sum to cover
the cost of all items included in the Contract and necessary to perform the Work. The submission of a
Bid will be considered as conclusive evidence that the Bidder has made such examination.
5. SUBMISSION OF BIDS:
A. Bid and any other supporting data as specified shall be submitted in a sealed, opaque envelope,
approximately 9" x 12" or larger and shall be marked on the outside with the words, "Sealed Bid for
SERVICE CONTRACT - VARIOUS LOCATIONS - PEST CONTROL SERVICES", along
with the Building Services Department's project number, the Bid Date, and Service Contractor's name,
address, and City of Mobile license number.
B. Bids shall be deposited at the designated location prior to the time and date for receipt of Bids. Bids
received after the time and date specified in the Invitation to Bid, or as modified by Addendum, will not
be considered. Late Bids will be returned to the Bidder unopened.
C. The Bidder shall assume full responsibility for timely delivery at the location designated
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
for receipt of Bids.
D. Oral, telephonic, facsimile, or other electronically transmitted bids will not be considered.
6. MODIFICATION OR WITHDRAWAL OF BIDS:
A. A Bid may not be modified, withdrawn, or canceled by the Bidder for a period of sixty (60) days
following the time and date designated for receipt of bids, and each Bidder so agrees in submitting a Bid.
7. CONSIDERATION AND AWARD OF BIDS:
A. At the discretion of the City, the properly identified Bids received on time will be publicly opened and
will be read aloud.
B. The City shall have the right to reject any and all Bids. A Bid not accompanied by the required Bidding
Documents, or a Bid which is in any way incomplete, or irregular is subject to rejection.
C. It is the intent of the City to award a Contract to the lowest responsible and responsive Bidder provided
the Bid has been submitted in accordance with the requirements of the Bidding Documents and does
not exceed the funds available. The City shall have the right to waive informalities and irregularities in a
Bid received and to accept the Bid which, in the City's judgment, is in the City's best interest.
D. The award shall be based on the lowest Total Base Bid selected, as listed on the Bid Form.
8. PROOF OF COMPETENCY OF BIDDER:
A. Bidders may be required to furnish evidence satisfactory to the City of Mobile that they have sufficient
means and experience in the types of work called for to assure the completion of the Contract in a
satisfactory manner.
9. SIGNING OF CONTRACT:
A. The Standard Contract Between City of Mobile and Service Contractor (sample included herein) shall
serve as the Agreement between the City and Service Contractor.
B. The Bidder to whom the Contract is awarded shall, within ten (10) calendar days of receiving the
Contract Forms, properly execute and deliver to the Service Contract Administrator, the following
items, along with an electronically signed Agreement, failure to do so within this timeframe may
cause the City of Mobile to reject the award and proceed with the next highest bid:
1. Certificate of Insurance, along with all required endorsements
2. Evidence of enrollment in the E-Verify program.
3. Enrollment in the City of Mobile's Vendor Registration Portal:
https://www.cityofmobile.gov/bids/vendor-portal-information/
4. Other documentation as required by the Contract Documents.
10. SOCIALLY AND ECONOMICALLY DISADVANTAGED EMPLOYMENT:
A. Service Contractor shall comply with all Federal, State and local laws concerning nondiscrimination,
including but not limited to City of Mobile Ordinance No. 14-034 which requires, inter alia, that all
contractors performing work for the City of Mobile not discriminate on the basis of race, creed, color,
national origin or disability, require that all subcontractors they engage do the same, and make every
reasonable effort to assure that fifteen (15%) percent of the work performed under contract be awarded
to socially and economically disadvantaged individuals and business entities, see attached Subcontracting
& Major Supplier Plan, if applicable.
11. AMERICANS WITH DISABILITIES ACT (ADA):
A. Bidders shall comply with the provisions of the Americans with Disabilities Act (ADA) of 1990 which
prohibits discrimination against individuals with disabilities.
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
12. USE OF DOMESTIC PRODUCTS:
A. Section 39-3-1, Alabama Code, 1975, provides that the Service Contractor agree, in the execution of this
Contract, to use materials, supplies and products manufactured, mined, processed or otherwise
produced in the United States or its territories, if available at reasonable prices, and that breach of this
Agreement by the Service Contractor shall result in the assessment of liquidated damages in an amount
not less than $500.00 nor more than twenty (20) percent of gross amount of the Contract Price.
13. NON-RESIDENT (OUT OF STATE) SERVICE CONTRACTORS:
A. Preference to Resident Service Contractors: Section 39-3-5, Code of Alabama, 1975, provides that a
non-resident (out of State) Bidder domiciled in a state which grants a preference to local Service
Contractors is to be awarded a public contract on the same basis as the non-resident Bidder's state
awards contracts to Alabama Bidders. Alabama Bidders are given a preference to the same extent as a
non-resident. Bidder receives a preference in his home state. A non-resident Bidder must include with
any written bid documents a written opinion of an attorney licensed to practice in the non-resident
Bidder's state declaring what preferences, if any, exists in the non-resident's state.
B. Certificate of Authority: All non-resident (out of State) corporations must register with the Secretary of
State and obtain a Certificate of Authority before doing business in the State of Alabama. Out of state
Bidders should register and secure the required Certificate before submitting a Bid. The account number
shall be included on the Bid Form.
14. LOCAL PREFERENCE AWARDS
A. The City of Mobile awards contracts to the lowest responsible Bidders in competitive bidding processes
prescribed by Alabama law. Section 41-16-50 of Alabama Code allows the City to establish competitive
bid preferences for local businesses and certain other types of Alabama businesses. Here's how these
preferences work:
1. The Competitive Bid Law applies to the expenditure of funds for labor, services, work, for the
purchase of personal property with a value of $30,000 or more, and for the lease of personal
property where the terms of the lease require payment of $30,000 or more.
2. State law authorizes local preferences for acquisitions under the Competitive Bid Law. Local
preferences do not apply to contracts for improvements to public property under the Public Works
Law.
3. Resident Responsible Bidders- The City may award a bid to a responsible Bidder with a place of
business within the City or its police jurisdiction if the bid is no more than 5% more than the lowest
responsible Bidder. The City may apply the 5% preference when the apparent lowest responsible
Bidder is located anywhere outside the City or its police jurisdiction.
4. Foreign Entities- A foreign entity is a business that does not have a place of business within the
State.
5. Preference for Resident Responsible Bidders against Foreign Entities- The City may award a bid to a
responsible bidder with a place of business within the city or its police jurisdiction if the bid is not
more than 10% more than the apparent lowest responsible bid submitted by a Foreign Entity.
6. Preference for Disadvantaged Businesses- The City may award a bid to a "qualifying" responsible
Bidder with a place of business anywhere in the State if the bid is not more than 10% more than the
apparent lowest responsible bid from a Foreign Entity. For purposes of this preference, a
"qualifying" responsible Bidder is:
a. a woman-owned enterprise;
b. an enterprise of small business, as defined in Section 25-10-3;
c. a minority owned business enterprise;
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
d. a veteran-owned business enterprise; or
e. a disadvantaged-owned business enterprise.
B. Summary of Preferences:
Local business has a 5% price preference over a lowest Bidder that has a place of business in
Alabama but not local to the City. Local business has a 10% price preference over a lowest Bidder
that does not have a place of business anywhere in Alabama. A small, woman-owned; minority-
owned; veteran-owned; or disadvantaged owned business, that has a place of business in Alabama,
has a 10% preference over a lowest Bidder that does not have a place of business in Alabama.
C. City Discretion:
The City has the sole discretion whether to apply these preferences to a particular bid award, and to
determine whether a responsible Bidder meets the preference categories described above.
D. "Place of Business":
The City considers a "place of business" to be a specific location actually occupied, either
continually or on a regular basis, by the City or someone in the City's employment. It should be a
place where the public can engage in commercial transactions, or regular, routine operations are
conducted by employees in furtherance of the business enterprise. An occasional use or occupation
of a place for business purposes is not sufficient to constitute a place of business. Mere unimproved
pieces of property used simply for storage, or locations that serve purposes primarily other than that
single entity's "place of business," such as an individual's home or residence, or an agent's or
attorney's office who may represent multiple parties out of that specific location, do not qualify as a
"place of business" for these purposes.
E. "Owned" means 51% or greater active ownership by a person or persons of the designated preference
category.
F. Questions to be answered by all vendors (regardless of whether intending to claim a preference):
1. Do you operate a place of business within the City of Mobile or the City's police jurisdiction? If so,
please describe the nature and location of your business facility here, addressing the factors
mentioned above.
2. If you do not have a place of business within the City or the City's police jurisdiction, do you
operate a place of business within the State of Alabama? If so, please describe.
3. Should the City consider your business: woman-owned, a small business, minority owned, veteran-
owned, or disadvantaged-owned? If so, please provide any evidence for why the City should
consider your business to be characterized in one or more of these categories. Please submit any
current certifications you may have relating to these categories.
15. ALABAMA IMMIGRATION ACT
A. The State of Alabama Immigration Law (Act No. 2011-535 as amended by Act No. 2012-491), requires
that Service Contractors not violate federal immigration law or knowingly employ, hire for employment,
or continue to employ an unauthorized alien within the State of Alabama. In addition, Service
Contractors are required to enroll in the federal E-Verify program and submit verification of enrollment
to the City.
16. ANTI-BOYCOTT STATEMENT
A. Public contracts with entities engaging in certain boycott activities: (a), Per State of Alabama Code,
Section 41-16-5 (b), (Act No. 2016-312), subject to subsection (c), a governmental entity may not enter
into a contract governed by Title 39 or Chapter 16, Title 41, with a business entity unless the contract
includes a representation that the business entity is not currently engaged in, and an agreement that the
business entity will not engage in, the boycott of a person or an entity based in or doing business with a
jurisdiction with which this state can enjoy open trade.
INSTRUCTIONS TO BIDDERS
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
B. This section does not apply if a business fails to meet the requirements of subsection (b) but offers to
provide the goods or services for at least 20 percent less than the lowest certifying business entity.
C. This section does not apply to contracts with a total potential value of less than fifteen thousand dollars
($15,000).
D. Nothing in this section requires a business entity or individual to do business with any other particular
business entity or individual in order to enter into a contract with a governmental entity.
17. CITY OF MOBILE BUSINESS LICENSE
A. City of Mobile Business License is required and must be current at time of bidding.
END OF SECTION
INSTRUCTIONS TO BIDDERS
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CITY OF MOBILE SC-027-26 SERVICE CONTRACT - VARIOUS LOCATIONS - PEST
CONTROL SERVICES
AGREEMENT BETWEEN CITY OF MOBILE AND SERVICE CONTRACTOR
FOR A STIPULATED SUM (HEREINAFTER "AGREEMENT")
BETWEEN the Owner: CITY OF MOBILE
205 Government Street
P O Box 1827
Mobile, Alabama 36633
And the Service Contractor: BUSINESS NAME ______________________________
Street Address __________________________________
City, State, Zip Code _____________________________
City Business License No.: ________________________
For the following Project: SERVICE CONTRACT - VARIOUS LOCATIONS - PEST CONTROL
SERVICES
VARIOUS CITY OF MOBILE LOCATIONS
PROJECT NUMBER: SC-027-26
STANDARD CONTRACT AGREEMENT
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