OM-27-008 PURCHASE OF SEDANS, VANS AND SUVS

UPDATED 10/6/2026
PUBLIC WORKS DEPARTMENT
REQUEST FOR SEALED BIDS
PURCHASE OF SEDANS, VANS, AND SUVS
PROJECT NO. OM-27-008
BID OPENING: Thursday, OCTOBER 15, 2026, 2:00 p.m.

UPDATED 10/6/2026
NOTICE INVITING SEALED BIDS
NOTICE IS HEREBY GIVEN that sealed bids are invited by the City of Stockton, California
for specifications for SEDANS, VANS, AND SUVS PROJECT NO. OM-27-008 in strict
accordance with the specifications.
The City of Stockton is requesting sealed bids for the PURCHASE OF SEDANS, VANS, AND
SUVS for the vehicle fleet.
The bid specifications and forms can be obtained from the City of Stockton's website at
www.stocktonca.gov/pwbid and must be delivered to the Office of the City Clerk, City Hall,
501 W. Weber Ave., Bldg. 1, 1st Floor, Stockton, California, up to but not later than 2:00 p.m.,
on Thursday, October 8, 2026.
The City reserves the right to reject any and/or all bids received.
Information on Technical Data Information on Bid Process/Clarification
Jason McKenzie Barbara Hedrick
(209) 937-5642 (209) 937-8328
e-mail: Jason.McKenzie@stocktonca.gov email:Barbara.Hedrick@stocktonca.gov
DISCLAIMER: The City does not assume any liability or responsibility for errors/omissions in
any document transmitted electronically.
KATHERINE ROLAND, CMC, CPMC
CITY CLERK
CITY OF STOCKTON
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BIDDER'S CHECKLIST
Did You:
*___ Complete the following bid documents (FROM THIS PACKET ONLY SUBMIT
PAGES 19-25, along with any illustrations/brochures):
*___ Sign and notarize by jurat certificate the "Non-Collusion Affidavit" form. An "All-
Purpose Acknowledgment" form will not be sufficient.
*___ Complete and sign the "Bid to be Submitted" form.
*___ Sign the "Bidder's Agreement" form. Include (with bid) name and e-mail
address for City contact, if different from signatory
*___ Recheck your math on each item extension and total column. Do not
superimpose numerals on your bid forms. If erasures or interlineations appear
on your bid form, they must be initialed by the person preparing the bid.
*___ Complete and sign the "Subcontractor List" form.
*___ Review all clarifications/questions/answers on the City's website at
www.stocktonca.gov/pwbid
*___ Deliver sealed bid to City Hall, City Clerk's Office, 501 W. Weber Ave., Building
1, 1ST Floor, Stockton, CA 95203, before THURSDAY, October 8, 2026, at 2:00
p.m. Sealed bid shall be marked "Bid" and indicate project name, number, and
bid opening date.
Please note that some overnight delivery services do not deliver directly to the
City Clerk's Office. This could result in the bid arriving in the City Clerk's Office
after the bid opening deadline and, therefore, not being accepted.
A) PURCHASE OF SEDANS, VANS, AND SUVS
B) PROJECT NO. OM-27-008
C) THURSDAY, OCTOBER 8, 2026
CONTACT INFORMATION:
Information on Process/Clarification
Jason McKenzie
(209) 937-5642
e-mail: Jason.McKenzie@stocktonca.gov
*If not completed as required, your bid may be voided.
*DISCLAIMER: The City does not assume any liability or responsibility for errors/omissions in
any document transmitted electronically.
*THIS FORM IS FOR YOUR INFORMATION ONLY AND DOES NOT NEED TO BE
SUBMITTED WITH YOUR BID.
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UPDATED 10/6/2026
1.0 GENERAL INFORMATION
1.1 REQUEST FOR SEALED BID
The purpose of this sealed bid is to request bidders to present their qualifications and
capabilities to provide SEDANS, VANS, AND SUVS, PROJECT NO. OM-27-008 for the
City of Stockton.
1.2 INVITATION TO SUBMIT A BID
Bids shall be submitted no later than 2:00 p.m., on THURSDAY, October 8 October
15, 2026, in the office of:
CITY CLERK
CITY OF STOCKON
501 W. WEBER AVE., BLDG 1, 1st Floor
STOCKTON, CA 95203
The bid should be firmly sealed in an envelope which shall be clearly marked on the
outside, "PURCHASE OF SEDANS, VANS, AND SUVS, PROJECT NO. OM-27-008."
Any bid received after the due date and time indicated will not be accepted and will be
deemed rejected and returned, unopened, to the Bidder.
1.3 LOCAL BUSINESS PREFERENCE
Stockton Municipal Code Section 3.68.090 reads as follows:
Preference shall be given to the purchase of supplies, materials, equipment, and
contractual services from local merchants, quality and price being equal. Local
merchants who have a physical business location within the boundaries of San Joaquin
County, and who have applied for and paid a business license tax and registration fee
pursuant to Stockton Municipal Code Title 5, Chapter 5.08, License Taxes, shall be
granted two (2) percent bid preference. Local merchants who have a physical
business location within the boundaries of the City of Stockton, and who have applied
for and paid a business license tax and registration fee pursuant to Stockton Municipal
Code Title 5, Chapter 5.08, License Taxes, shall be granted five (5) percent bid
preference. This section is intended to provide preference in the award of certain City
contracts in order to encourage businesses to move into and expand within the City.
(Ord. 2014-03-18-1601 C.S. 1; prior code 3-106.1)
1.4 LOCAL EMPLOYMENT-PUBLIC WORKS CONTRACTORS
Bidders must comply with City of Stockton Municipal Code (SMC) Section
3.68.095, Ordinance No. 011-09 adopted September. 1, 2009, effective October. 1,
2009.
1.5 CONSEQUENCE OF SUBMISSION OF BID
A. The City shall not be obligated to respond to any bid submitted nor be legally bound
in any manner by the submission of a bid.
B. Acceptance by the City of a bid obligates the Bidder to enter into a
contract with the City.
C. A contract shall not be binding or valid against the City unless or until it is
executed by the City and the Bidder.
D. Statistical information contained in these documents is for informational purposes
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only. The City shall not be responsible for the accuracy of said data. City
reserves the right to increase or decrease the project scope.
1.6 EXAMINATION OF BID MATERIALS
The submission of a bid shall be deemed a representation and warranty by the Bidder
that it has investigated all aspects of the bid, that it is aware of the applicable facts
pertaining to the bid process and its procedures and requirements, and that it has read
and understands the bid. No request for modification of the provisions of the bid shall
be considered after its submission on the grounds the Bidder was not fully informed as
to any fact or condition. Statistical information which may be contained in the bid or any
addendum thereto is for informational purposes only. The City disclaims any
responsibility for this information which may subsequently be determined to be
incomplete or inaccurate.
1.7 ADDENDA AND INTERPRETATION
The City will not be responsible for, nor be bound by, any oral instructions,
interpretations, or explanations issued by the City or its representatives. Any request for
clarifications/questions/answers of a bid shall be made in writing or by e-mail and
delivered to:
CITY OF STOCKTON
ATTN: BARBARA HEDRICK
1465 S. LINCOLN STREET
STOCKTON, CA 95206
Barbara.Hedrick@stocktonca.gov
Such request for clarification shall be delivered to the City by September 28 October 8,
2026. Any City response to a request for clarifications/questions/answers will be posted
on the City's website at www.stocktonca.gov/pwbid by September 30, 2026, and will
become a part of the bid. The Bidder should await responses to inquiries prior to
submitting a bid.
1.8 DISQUALIFICATION
Any of the following may be considered cause to disqualify a bidder without further
consideration:
A. Evidence of collusion among bidders;
B. Any attempt to improperly influence any member of the evaluation panel;
C. Any attempt to communicate in any manner with a City of Stockton elected official
during the bid process will, and shall be, just cause for disqualification/rejection
of Bidder's bid submittal and considered non-responsive.
D. A Bidder's default in any operation of a contract which resulted in termination of
that contract; and/or
E. Existence of any lawsuit, unresolved contractual claim, or dispute between Bidder
and the City.
F. No person, firm, or corporation shall be allowed to make or file or be interested
in more than one bid for the same supplies, services, or both; provided, however,
that subcontract bids to the principal bidders are excluded from the requirements
of this section: Section 3.68.120 of the Municipal Code.
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1.9 BID REJECTED
A bid shall be prepared and submitted in accordance with the provisions of these bid
instructions and specifications. Any alteration, omission, addition, variance, or limitation
of, from, or to a bid may be sufficient grounds for rejection of the bid. The City has the
right to waive any defects in a bid if the City chooses to do so. The City may not accept
a bid if:
A. Any of the bid forms are left blank or are materially altered;
B. Any document or item necessary for the proper evaluation of the bid is
incomplete, improperly executed, indefinite, ambiguous, or missing.
The City has the right to waive any defects in a bid if the City chooses to do so. The
City may not accept a bid if:
A. Any of the bid forms are left blank or are materially altered.
B. Any document or item necessary for the proper evaluation of the bid is incomplete,
improperly executed, indefinite, ambiguous, or missing.
1.10 CONDITIONS TO BE ACCEPTED IF ANY WORK IS SUBCONTRACTED
A. Bidder assumes full responsibility, including insurance and bonding requirements,
for the quality and quantity of all work performed.
B. If Bidder's supplier(s) and/or subcontractor's involvement requires the use of a
licensed, patented, or proprietary process, the vendor of the process is responsible
for assuring that the subcontractor, supplier, and/or operator have been properly
authorized to use the process or for providing another process which is comparable
to that which is required prior to submission of a bid.
1.11 LICENSING REQUIREMENTS
Any professional certifications or licenses that may be required will be the sole cost and
responsibility of the successful Bidder. Bidder must possess any licenses required to
perform the work specified within these documents.
A City of Stockton Business license may be required for this project. Please
contact the City of Stockton Business License Division at (209) 937-8313.
1.12 HOLD HARMLESS
To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own
expense, and indemnify the City of Stockton, its officers, employees, agents, and
volunteers, against any and all liability, claims, losses, damages, or expenses, including
reasonable attorney's fees, arising from all acts or omissions of contractor or its officers,
agents, or employees in rendering services under this contract; excluding, however,
such liability, claims, losses, damages, or expenses arising from the City of Stockton's
sole negligence or willful acts. The duty to defend and the duty to indemnify are separate
and distinct obligations. The indemnification obligations of this section shall survive the
termination of this agreement.
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UPDATED 10/6/2026
1.13 APPLICABLE LAW
Applicable law shall be governed by the laws of the State of California.
Venue shall be proper in the Superior Court of the State of California, county of San
Joaquin, Stockton Branch, or for actions brought in Federal Court, the United States
District Court for the Eastern District of California, Sacramento Division.
Deliverables must conform with all applicable federal, state, and local laws. Such
conformity includes compliance with federal sanctions, and Contractor certifies that it
has not and will not engage in prohibited transactions with sanctioned persons or
entities.
1.14 METHOD OF PAYMENT
Payment will be made within thirty (30) days after invoices are received and accepted
by the City Manager. Invoices are to be rendered monthly.
1.15 NOTICE TO OUT-OF-STATE VENDOR
The City of Stockton will pay all applicable sales/use tax directly to the State of California
for this purchase.
It is the policy of the City of Stockton to pay all applicable California sales/use tax directly
to the State Board of Equalization (BOE) pursuant to California Revenue and Taxation
Code 7051.3. The City of Stockton will self-accrue all sales/use tax on purchases made
from out-of-state vendors.
Sales and use tax on purchases made by the City of Stockton from all companies
located outside California and whose products are shipped from out of state will be
remitted to the BOE directly by the City under permit number SR KHE 28-051174 DP.
Please do not include sales/use tax on the invoice that you submit to the City of
Stockton.
Questions regarding the City of Stockton's payment of sales/use tax can be directed to
the City of Stockton's Procurement Division at (209) 937-8357.
1.16 COMPETITIVE PRICING
Bidder warrants and agrees that each of the charges, economic or product terms or
warranties granted pursuant to this Contract are comparable to or better than the
equivalent charge, economic or product term or warranty being offered to any similarly
situated commercial or other government customer of Bidder. If Bidder enters into any
arrangements with another customer of Bidder to provide product under more favorable
charges, economic or product terms or warranties, Bidder shall immediately notify CITY
of such change and this Contract shall be deemed amended to incorporate the most
favorable charges, economic or product terms or warranties.
1.17 FUNDING
Any contract which results from this bid will terminate without penalty at the end of the
Fiscal year in the event funds are not appropriated for the next fiscal year. If funds are
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appropriated for a portion of the fiscal year, this contract will terminate without penalty,
at the end of the term for which funds are appropriated.
1.18 UNCONDITIONAL TERMINATION FOR CONVENIENCE
The City may terminate the resultant contract for convenience by providing a sixty (60)
calendar day advance notice unless otherwise stated in writing.
1.19 AUDITING OF CHARGES & SERVICES
The City reserves the right to periodically audit all charges and services made by the
Bidder to the City for services provided under the contract. Upon request, the Bidder
agrees to furnish the City with necessary information and assistance.
1.20 AWARD
Upon conclusion of the bid process, a contract may be awarded for PURCHASE OF
SEDANS, VANS, AND SUVS, PROJECT NO. OM-27-008 for the City of Stockton.
The City reserves the right to make an award on any item, quantity of any item, group
of items, or in the aggregate to that/those Bidder(s) whose bid(s) is/are most responsive
to the needs of the City. Further, the City reserves the right to reject any and all bids, or
alternate bids, or waive any informality in the bid as is in the City's best interest.
Consideration will be given in comparing bids and awarding a contract, not only to the
dollar amount of the bids, but also to:
Kind
Suitability
Warranties
Trade-in
Buyback agreement
Salvage value
Standardization
Delivery time
Any other criteria that best suit the City of Stockton
Compatibility resulting in the lowest ultimate cost; Best value to the City
1.21 CHANGES
The City's Representative has the authority to review and recommend or reject change
orders and cost bids submitted by the Bidder or as recommended by the Bidder's project
manager, pursuant to the adopted City of Stockton Standard Specifications.
1.22 OTHER GOVERNMENTAL AGENCIES
If mutually agreeable to all parties, the use of any resultant contract/purchase order may
be extended to other political subdivisions, municipalities, or tax supported agencies.
Such participating governmental bodies shall make purchases in their own name, make
payment directly to successful Bidder and be liable directly to the successful Bidder,
holding the City of Stockton harmless.
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1.23 PRODUCT OWNERSHIP
Any documents, products, or systems resulting from the contract will be the property of
the City of Stockton.
1.24 CONFIDENTIALITY
If Bidder believes that portions of a bid constitute trade secrets or confidential
commercial, financial, geological, or geophysical data, then the Bidder must so specify
by, at a minimum, stamping in bold red letters the term "CONFIDENTIAL" on that part
of the bid which the Bidder believes to be protected from disclosure. The Bidder must
submit in writing specific detailed reasons, including any relevant legal authority, stating
why the Bidder believes the material to be confidential or a trade secret. Vague and
general claims as to confidentiality will not be accepted. The City will be the sole judge
as to whether a claim is general and/or vague in nature. All offers and parts of offers
that are not marked as confidential may be automatically considered public information
after the contract is awarded. The Bidder is hereby put on notice that the City may
consider all or parts of the offer public information under applicable law even
though marked confidential.
1.25 PROTEST POLICY
Protest and Appeal Procedures. In order to maintain fairness and impartiality, the City of
Stockton has established a solicitation protest policy and procedure.
A. Protest Procedure
1. All protests must be in writing and stated as a formal protest.
2. A casual inquiry, complaint, or a statement of intent to protest that does
not provide the facts and issues and does not comply with the content
requirements or deadlines, will not be considered or acted upon as a
protest.
3. The protest must contain a complete statement of the basis for the protest
and must include all relevant supporting documentation.
4. The solicitation process and procedures, including evaluation criteria, shall
not be proper grounds for protest. Concerns related to the solicitation
process and procedures, including evaluation criteria, should be raised
and addressed, if at all, prior to the bid due date and time to allow
adjustments before evaluation of the solicitation.
5. Protests must be filed with the City's Chief Financial Officer, or designee,
at the address listed in the Solicitation Protest FAQ sheet and
Procurement Procedure Manual, not later than five (5) days after the date
the City mails the Letter of Intent to Award.
6. Deliveries of the protest by hand, mail, email or fax are acceptable.
7. The City is not responsible for lost or misplaced protests, or to assure the
protest is received within the protest deadlines
8. The party challenging the award decision to bear the burden of proof of
material error to justify invalidation of the proposed award.
B. Protest Review
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