Comprehensive Waste Collection & Recycling Service in Southern Dauphin County

Housing Authority of the County of Dauphin - Contract No: H-26-02
SECTION A: INVITATION FOR BIDS
The Housing Authority of the County of Dauphin will receive bids for recycling and trash collection and disposal
services at twelve (12) housing authority locations in southern Dauphin County until 12:00 Noon, prevailing time
on November 24, 2026 at its administrative offices located at 501 Mohn St, Steelton, PA 17113. Bid Packets
will be available both on our website and upon request. Reach out to Steven Mereness for more information at
smereness@dauphinhousing.org.
The Contract Documents containing the Agreement Form and additional information about these housing
developments and their recycling and trash collection systems are available at no cost from the Housing
Authority office, 501 Mohn Street, Steelton, Pennsylvania, or by emailing Steven Mereness at
smereness@dauphinhousing.org.
Attention is called to the fact that the Contractor must ensure that employees and applicants for employment
are not discriminated against because of race, color, age, religion, sex, handicap, or national origin. MBEs and
WBEs are encouraged to participate.
The Housing Authority reserves the right to reject any or all bids or to waive informalities in the bidding. Bids
may be held by the Housing Authority for a period not to exceed sixty (60) days from the date of the opening of
the bids for the purpose of reviewing the bids and investigating the qualifications of the bidders, prior to
awarding the contract.
A Pre-Bid Conference will be held at the office of the Housing Authority, 501 Mohn Street, Steelton,
Pennsylvania on November 3, 2026, at 1:30 PM. Attendance, although not mandatory, is strongly encouraged.
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Housing Authority of the County of Dauphin - Contract No: H-26-02
SECTION B: INSTRUCTIONS TO BIDDERS
1. Use of Bid Forms
(cid:127) All bids must be submitted on the provided forms and shall be subject to all requirements of these
Instructions.
(cid:127) One of each of the following forms must be submitted as part of the complete bid:
1) The Bid Form & Collection Matrix (Completed and Signed)
2) Non-Collusion Affidavit of Prime Bidder (Signed and Notarized)
3) Statement of Bidder's Qualifications (Completed, Signed, Notarized)
(cid:127) Bid documents shall be sealed in an envelope clearly labeled: "Bid Documents for Comprehensive Waste
Collection & Recycling Services," including the name of the bidder and the date/time of the bid opening.
2. Interpretations
No oral interpretation will be made to any bidder as to the meaning of the Contract Documents. Every request
for interpretation must be made in writing to smereness@dauphinhousing.org. Any inquiry received ten or more
days prior to the date fixed for opening of bids will be given consideration.
3. Inspection of Site
Each bidder should visit all twelve site locations covered in this contract to fully acquaint themselves with
existing conditions, facilities, difficulties, and restrictions attending the performance of the Contract.
4. Non-Collusion Affidavit
Each person submitting a bid shall execute a non-collusion affidavit in the form provided herein. This affidavit
must be attached to the bid.
5. Statement of Bidder's Qualifications
Each bidder is required to submit a "Statement of Bidder Qualifications" regarding previous experience,
business organization, and financial resources.
6. Time for Receiving Bids / Opening / Withdrawal
(cid:127) Bids received after 12:00 Noon on November 24, 2026, will not be considered.
(cid:127) Bids will be publicly opened and read aloud at 1:00 P.M. on the bid due date.
(cid:127) Bids may be withdrawn on written request received prior to the time fixed for opening.
7. Award of Contract
The contract will be awarded to the responsible bidder submitting the lowest responsive proposal offering a
firm, fixed monthly rate complying best with the conditions of the Invitation for Bids. No dynamic surcharges,
fuel adjustments, or supplemental fees will be authorized during the contract term.
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Housing Authority of the County of Dauphin - Contract No: H-26-02
SECTION C: BID FORM & COLLECTION MATRIX
TO: Housing Authority of the County of Dauphin, 501 Mohn Street, Steelton, PA 17113
The Undersigned, having familiarized themselves with the existing conditions affecting the cost of the work and
the Scope of Work documents, hereby proposes to furnish all supervision, technical personnel, labor, materials,
machinery, tools, equipment, containers, and transportation services required to execute comprehensive waste
removal and recycling services for a continuous term of Three (3) Years at the following fixed monthly rates:
1. Service Reliability & Standards
(cid:127) Units exhibiting persistent corrosion, defective lids, or broken structural hinges must be replaced or fully
repaired within forty-eight (48) business hours of direct notification.
(cid:127) Missed scheduled collection stops must be fully remediated with off-schedule recovery deployments within
twenty-four (24) business hours at zero ancillary cost to HACD.
(cid:127) Complete monthly transparency reports quantifying exact weights or systemic volumes collected per
property line item must be delivered to the HACD Procurement Officer on a rolling monthly basis.
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Housing Authority of the County of Dauphin - Contract No: H-26-02
2. Pricing Matrix
Property Location Container Type & Size Qty Frequency Monthly Rate ($)
Lang Manor Rear Load Container (Trash) 41 1 Pick-up / Week [ ]
Watson & Conestago Streets, Rear Load Container (Recycling) 41 1 Pick-up / Week [ ]
Steelton PA 17113 (1x96 gal trash & 1x64 gal rec toter per
vendor)
Lang Manor Daycare Frontload Container - 4 Cubic Yard 1 2 Pick-ups / Week [ ]
Watson & Conestago Streets, (Trash)
Steelton PA 17113
Cole Crest Frontload Container - 6 Cubic Yard 3 3 Pick-ups / Week [ ]
Nelly Ct., Cumbler St., Wood (Trash) 24 1 Pick-up / Week [ ]
St., Toters - 96-Gallon (Recycling) 4 3 Pick-ups / Week [ ]
& Kennedy Lane, Steelton PA Frontload Container - 4 Cubic Yard
17113 (Trash)
Hoy Tower Frontload Container - 4 Cubic Yard 1 3 Pick-ups / Week [ ]
301 Mohn Street, Steelton PA (Trash) 2 3 Pick-ups / Week [ ]
17113 Frontload Container - 2 Cubic Yard 1 1 Pick-up / Week [ ]
(Trash)
Frontload Container - 2 Cubic Yard
(Recycling)
Bistline House Frontload Container - 2 Cubic Yard 1 2 Pick-ups / Week [ ]
1291 South 28th Street, Packer (Trash) 1 2 Pick-ups / Week [ ]
Harrisburg PA 17111 Frontload Container - 4 Cubic Yard
(Trash)
Bistline House Cafeteria Frontload Container - 6 Cubic Yard 1 2 Pick-ups / Week [ ]
1291 South 28th Street, (Recycling) 1 2 Pick-ups / Week [ ]
Harrisburg PA 17111 Frontload Container - 4 Cubic Yard
(Trash)
Genesis Court Frontload Container - 6 Cubic Yard 4 2 Pick-ups / Week [ ]
Wilson & Lawrence Streets, (Trash) 5 1 Pick-up / Week [ ]
Middletown PA 17057 Toters - 96-Gallon (Recycling)
Latsha Tower Frontload Container - 2 Cubic Yard 1 3 Pick-ups / Week [ ]
501 Mohn Street, Steelton PA (Trash) 1 1 Pick-up / Week [ ]
17113 Frontload Container - 2 Cubic Yard 1 1 Pick-up / Week [ ]
(Trash)
Frontload Container - 6 Cubic Yard
(Recycling)
HACD Shop & Warehouse Frontload Container - 2 Cubic Yard 1 3 Pick-ups / Week [ ]
491 Mohn Street, Steelton PA (Trash) (Shop) 1 1 Pick-up / Week [ ]
17113 Frontload Container - 2 Cubic Yard
(Recycling) (Shop)
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Housing Authority of the County of Dauphin - Contract No: H-26-02
Property Location Container Type & Size Qty Frequency Monthly Rate ($)
Baldwin Village Frontload Container - 2 Cubic Yard 1 1 Pick-up / Week [ ]
400 Mohn Street, Steelton PA (Trash) 1 1 Pick-up / Week [ ]
17113 Frontload Container - 2 Cubic Yard 1 1 Pick-up / Week [ ]
(Recycling) 1 1 Pick-up / Week [ ]
Frontload Container - 4 Cubic Yard
(Trash)
Frontload Container - 4 Cubic Yard
(Trash)
Griffith House Frontload Container - 2 Cubic Yard 1 2 Pick-ups / Week [ ]
800 Wood Street, Steelton PA Packer (Trash) 1 2 Pick-ups / Week [ ]
17113 Frontload Container - 2 Cubic Yard 2 1 Pick-up / Week [ ]
(Trash)
Toters - 96-Gallon (Recycling)
Steelton Family Housing Rear Load Container (Trash) 96 gal 8 1 Pick-up / Week [ ]
218-232 South 2nd Street, Rear Load Container (Recycling) 64 8 1 Pick-up / Week [ ]
Steelton 17113 gal
Steelton Family Housing Rear Load Container (Trash) 96 gal 6 1 Pick-up / Week [ ]
125-135 Penn Street, Steelton Rear Load Container (Recycling) 64 6 1 Pick-up / Week [ ]
PA 17113 gal
Steelton Family Housing Rear Load Container (Trash) 96 gal 4 1 Pick-up / Week [ ]
138-144 Conestoga Street, Rear Load Container (Recycling) 64 4 1 Pick-up / Week [ ]
Steelton PA 17113 gal
Highspire Apartments Frontload Container - 2 Cubic Yard 1 2 Pick-ups / Week [ ]
47 Ann Street, Highspire PA Packer (Trash) 1 1 Pick-up / Week [ ]
17034 Frontload Container - 2 Cubic Yard 1 1 Pick-up / Week [ ]
(Recycling) 1 2 Pick-ups / Week [ ]
Frontload Container - 6 Cubic Yard
(Trash)
Frontload Container - 2 Cubic Yard
(Trash)
TOTAL COMBINED MONTHLY FLAT FEE PROPOSAL: $ ___________________________
Dated: ____________________, 2026 Name of Bidder:
_____________________________________
Official Address: __________________________________________________________________________
By: _____________________________________ Title:
_____________________________________
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Housing Authority of the County of Dauphin - Contract No: H-26-02
SECTION D: NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ___________________________ )
County of _________________________ ) ss.
________________________________________________________, being first duly sworn, deposes and
says:
That he/she is ___________________________________________________________ (a partner or officer of
the firm of, etc.), the party making the foregoing proposal or bid, that such proposal or bid is genuine and not
collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with
any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or
indirectly, sought by agreement or collusion, or communications or conference, with any person, to fix the bid
price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of
any other bidder, or to secure any advantage against the Housing Authority of the County of Dauphin or any
person interested in the proposed contract; and that all statements in said proposal or bid are true.
Firm Name: _____________________________________ By: _________________________________
Subscribed and sworn to before me this _______ day of ___________________, 2026.
________________________________________
(Notary Public)
My Commission expires ____________________, 20___.
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Housing Authority of the County of Dauphin - Contract No: H-26-02
SECTION E: STATEMENT OF BIDDER'S QUALIFICATIONS
(All questions must be answered and the data given must be clear and comprehensive. This statement must be
notarized.)
1. Name of Bidder
________________________________________________________________________________________
__
2. Permanent Main Office Address
________________________________________________________________________________________
__
3. When organized?
________________________________________________________________________________________
__
4. If a corporation, in which state are you incorporated?
________________________________________________________________________________________
__
5. Federal Employment Identification Number
________________________________________________________________________________________
__
6. How many years have you been engaged in business under your present firm name?
________________________________________________________________________________________
__
7. General character of work performed by your company
________________________________________________________________________________________
__
8. Have you ever failed to complete or defaulted on any work awarded to you? (If so, give details)
________________________________________________________________________________________
__
9. List the major equipment available for this contract
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Housing Authority of the County of Dauphin - Contract No: H-26-02
________________________________________________________________________________________
__
10. Background and experience of the principal members of your organization
________________________________________________________________________________________
__
11. Bank References & Available Credit
________________________________________________________________________________________
__
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