Spay/Neuter Contract Veterinarians

City of San Antonio
July 14, 2026
Due Date September 25, 2026
REQUEST FOR APPLICATION
SPAY/NEUTER CONTRACT VETERINARIANS
_______________________________________
To All Interested Parties:
The City of San Antonio is soliciting applications from qualified and experienced respondents for
Spay/Neuter Contract Veterinarians at Animal Care Services.
I BACKGROUND
The City of San Antonio Animal Care Services (ACS) is the largest open-admission animal shelter in South
Texas. Serving San Antonio residents, the department's mission is to encourage responsible pet ownership
by promoting and protecting the health, safety, and welfare of the residents and pets of San Antonio through
education, enforcement, and community partnership.
In 2023, ACS developed a new Strategic Plan with five focus areas: (1) Safe communities; (2) Humane
treatment of pets; (3) Placement of pets for life; (4) Positive community connections; and (5) Thriving and
healthy workforce. A critical component in achieving the goals of the Strategic Plan is reducing the number
of unwanted pets through spay-and-neuter programs and offering affordable, accessible veterinary care.
The City seeks partners to provide veterinary services at ACS Facilities. These services will include routine
sterilization surgeries for pets of City of San Antonio residents and ACS pets, as well as non-routine
sterilization surgeries, such as cryptorchid, pyometra, in-heat, gravid, and hernias. Additionally, veterinary
partners will provide wellness services, such as pet examinations, vaccinations, microchipping, and minor
medical care related to the surgery. Additionally, these services may include working at other ACS
Facilities and may have modified duties based on the operational needs of the facility as determined by
ACS Clinic Management.
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II SCOPE OF SERVICE
1. Spay/Neuter Surgeries. When scheduled, Contractor shall perform specific duties and
responsibilities for spay and neuter surgeries, which shall include:
a. Establishing a Veterinarian-Client-Patient Relationship (VCPR) with each patient.
b. Performing on each pet a physical "hands-on" exam, to include thoracic auscultation, and
examination of all visible systems to determine suitability for sterilization procedure.
c. Evaluating each animal for signs of illness or anesthetic risk, to include upper respiratory
infections, severe parasite burden, or other. The veterinarian will be responsible for
communicating if the pet is not a suitable surgical candidate and creating a plan for the
resident to seek out the resources needed for their pet.
d. Performing a minimum of 10 spay/neuter surgeries per shift, with the expectation of
building up to at least 20 or more. A typical shift is an eight-hour shift, or as determined
by operational needs and/or considerations related to same-day surgical complications.
More than one contractor may be scheduled for the same shift to meet a minimum total of
20 surgeries or more per day per clinic.
e. Demonstrating the ability and experience to handle own intra-operative complications,
including but not limited to pedicle hemorrhage, splenic trauma, urinary bladder trauma,
discovery of diaphragmatic hernias, etc.
f. Providing intra-operative communication with owners/caregivers by phone for life-saving
measures or decision-making.
g. Providing post-operative care, including rechecking surgical sites and handling own
surgical complications that may have developed on the same day of surgery, to include
same day return to surgery if needed. Additional post-operative care includes prescribing
medications, entering medical notes/prescriptions, talking to owners/caregivers as needed
about anesthetic/surgical updates or other, and monitoring of patients until all animals are
fully awake/recovered from anesthesia.
h. Providing follow-up care due to surgical complications, including complications from
surgeries performed during previous shifts and by other clinic surgeons. This includes
physical examination, talking with owners/caregivers, prescribing medications, and
providing a recheck/monitoring plan.
i. Maintaining a complication rate of less than 1%.
j. Providing direct vet communication with pet owners/caregivers about medical
findings/needs or medical/anesthetic/surgical complications. This includes discussing
nonroutine surgical findings, medical findings or medical care needed, anesthetic
complications, CPR, and death.
k. Maintaining updated and accurate animal medical records.
l. Maintaining high standards of care and quality control provided in a productive and
courteous manner.
m. Abiding by Department requirements for licensing and credentialing.
n. Adhering to and abiding by Department policies regarding access, maintenance,
dispensation, and tracking of controlled substances.
o. Transferring, at the City's request, controlled substances procured by the City under the
custody and control of the Contractor to the City without unreasonable delay.
p. Invoicing the City for work performed on a monthly basis.
2. Veterinary Medicine Duties. When scheduled, Contractor shall perform specific duties and
responsibilities for veterinary medicine services, which may include:
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a. Establishing a Veterinarian-Client-Patient Relationship (VCPR) with each patient.
b. Performing medical examinations and prescribing treatments to animals during wellness
hours.
c. Partaking in large-scale vaccination and/or microchipping events scheduled at either
clinic.
d. Performing emergency surgeries and administering emergency medication.
e. Performing special surgeries and administering medication
f. Prescribing and administering euthanasia for sick or injured animals.
g. Overseeing parasite treatment including appropriate deworming, checking animals for
heartworms, administering preventatives, and basic in-house diagnostics.
h. Providing vaccinations to animals at the facility.
i. Providing diagnosis and treatment of animals in accordance with Department protocols
and standards.
j. Maintaining updated and accurate animal medical records.
k. Maintaining high standards of care and quality control provided in a productive and
courteous manner.
l. Answering questions from the public pertaining to their pet's medical case including but
not limited to, diagnosis, treatment plan, etc.
m. Abiding by Department requirements for licensing and credentialing.
n. Adhering to and abiding by Department policies regarding access, maintenance,
dispensation, and tracking of controlled substances.
o. Performing other veterinary duties as designated by City.
III COMPENSATION
Contractor shall be paid at a rate of ONE THOUSAND THREE HUNDRED DOLLARS ($1,300.00) per
shift. Contractor shall also be paid a FIFTY DOLLAR ($50.00) per shift travel stipend if residing outside
the City of San Antonio limits AND more than 25 miles away from the clinic.
Abiding by Department requirements for licensing and credentialing, including obtaining the appropriate
Diversion Control Division (DEA) license. Contractor may be reimbursed up to $1000.00 per DEA
license per location.
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IV INSURANCE REQUIREMENTS
No later than 30 days before the scheduled service under this contract, CONTRACTOR must provide a
completed Certificate(s) of Insurance to CITY's XXX Department. The certificate must be:
* clearly labeled with the legal name of the contract in the Description of Operations block;
* completed by an agent and signed by a person authorized by the insurer to bind coverage on its
behalf (CITY will not accept Memorandum of Insurance or Binders as proof of insurance);.
* properly endorsed and have the agent's signature, and phone number,
Certificates may be mailed or sent via email, directly from the insurer's authorized representative. CITY
shall have no duty to pay or perform under this Agreement until such certificate and endorsements have
been received and approved by CITY'S XXXX Department. No officer or employee, other than CITY'S
Risk Manager, shall have authority to waive this requirement.
If the City does not receive copies of insurance endorsement, then by executing this Agreement,
CONTRACTOR certifies and represents that its endorsements do not materially alter or diminish the
insurance coverage for the Event.
The City's Risk Manager reserves the right to modify the insurance coverages, their limits, and deductibles
prior to the scheduled event or during the effective period of this Agreement based on changes in statutory
law, court decisions, and changes in the insurance market which presents an increased risk exposure.
CONTRACTOR shall obtain and maintain in full force and effect for the duration of this Agreement, at
CONTRACTOR'S sole expense, insurance coverage written on an occurrence basis, by companies
authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than
A- (VII), in the following types and for an amount not less than the amount listed below. If the
CONTRACTOR claims to be self-insured, they must provide a copy of their declaration page so the CITY
can review their deductibles:
INSURANCE TYPE LIMITS
1. Professional Liability $1,000,000 per claim damages by reason of any act,
malpractice, error, or omission in the professional service.
CONTRACTOR must require, by written contract, that all subcontractors providing goods or services under
this Agreement obtain the same insurance coverages required of CONTRACTOR and provide a certificate
of insurance and endorsement that names CONTRACTOR and CITY as additional insureds.
CONTRACTOR shall provide CITY with subcontractor certificates and endorsements before the
subcontractor starts work.
If a loss results in litigation, then the CITY is entitled, upon request and without expense to the City, to
receive copies of the policies, declaration page and all endorsements. CONTRACTOR must comply with
such requests within 10 days by submitting the requested insurance documents to the CITY at the following
address:
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City of San Antonio
Animal Care Services Department
4710 State Hwy 151
San Antonio, TX 78227
CONTRACTOR's insurance policies must contain or be endorsed to contain the following provisions:
* Name CITY and its officers, officials, employees, volunteers, and elected representatives
as additional insureds by endorsement, as respects operations and activities of, or on behalf of, the named
insured performed under contract with CITY. The endorsement requirement is not applicable for workers'
compensation and professional liability policies.
* Endorsement that the "other insurance" clause shall not apply to CITY where CITY is an
additional insured shown on the policy. CITY's insurance is not applicable in the event of a claim.
* Contractor shall submit a waiver of subrogation to include, workers' compensation,
employers' liability, general liability and auto liability policies in favor of CITY; and
* Provide 30 days advance written notice directly to CITY of any suspension, cancellation,
non-renewal or materials change in coverage, and not less than ten (10) calendar days advance written
notice for nonpayment of premium.
Within five (5) calendar days of a suspension, cancellation, material change in coverage, or non-renewal of
coverage, CONTRACTOR shall provide a replacement Certificate of Insurance and applicable
endorsements to CITY. CITY shall have the option to suspend CONTRACTOR'S performance should
there be a lapse in coverage at any time during this Agreement. Failure to provide and to maintain the
required insurance shall constitute a material breach of this Agreement.
In addition to any other remedies CITY may have upon CONTRACTOR'S failure to provide and maintain
any insurance or policy endorsements to the extent and within the time required, CITY may order
CONTRACTOR to stop work and/or withhold any payment(s) which become due to CONTRACTOR under
this Agreement until CONTRACTOR demonstrates compliance with requirements.
Nothing contained in this Agreement shall be construed as limiting the extent to which CONTRACTOR
may be held responsible for payments of damages to persons or property resulting from CONTRACTOR'S
or its subcontractors' performance of the work covered under this Agreement.
CONTRACTOR'S insurance shall be deemed primary and non-contributory with respect to any insurance
or self - insurance carried by City for liability arising out of operations under this Agreement.
The insurance required is in addition to and separate from any other obligation contained in this Agreement
and no claim or action by or on behalf of City shall be limited to insurance coverage provided.
CONTRACTOR and any subcontractor are responsible for all damage to their own equipment and/or
property result from their own negligence.
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V INDEMNIFICATION REQUIREMENTS
If selected, Contractor will be required to comply with the indemnification provisions shown below:
CONTRACTOR covenants and agrees to FULLY INDEMNIFY, DEFEND and HOLD HARMLESS,
the CITY and the elected officials, employees, officers, directors, volunteers and representatives of
the CITY, individually and collectively, from and against any and all costs, claims, liens, damages,
losses, expenses, fees, fines, penalties, proceedings, actions, demands, causes of action, liability and
suits of any kind and nature, including but not limited to, personal or bodily injury, death and
property damage, made upon the CITY directly or indirectly arising out of, resulting from or related
to CONTRACTOR'S activities under this Agreement, including any acts or omissions of
CONTRACTOR, any agent, officer, director, representative, employee, consultant or subcontractor
of CONTRACTOR, and their respective officers, agents employees, directors and representatives
while in the exercise of the rights or performance of the duties under this Agreement. The indemnity
provided for in this paragraph shall not apply to any liability resulting from the negligence of CITY,
its officers or employees, in instances where such negligence causes personal injury, death, or
property damage. IN THE EVENT CONTRACTOR AND CITY ARE FOUND JOINTLY LIABLE
BY A COURT OF COMPETENT JURISDICTION, LIABILITY SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS FOR THE STATE OF TEXAS,
WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO
THE
CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES
UNDER TEXAS LAW.
The provisions of this INDEMNITY are solely for the benefit of the parties hereto and not intended to
create or grant any rights, contractual or otherwise, to any other person or entity. CONTRACTOR shall
advise the CITY in writing within 24 hours of any claim or demand against the CITY or CONTRACTOR
known to CONTRACTOR related to or arising out of CONTRACTOR'S activities under this
AGREEMENT and shall see to the investigation and defense of such claim or demand at CONTRACTOR's
cost. The CITY shall have the right, at its option and at its own expense, to participate in such defense
without relieving CONTRACTOR of any of its obligations under this paragraph.
Defense Counsel - CITY shall have the right to select or to approve defense counsel to be retained by
CONTRACTOR in fulfilling its obligation hereunder to defend and indemnify CITY, unless such right is
expressly waived by CITY in writing. CONTRACTOR shall retain CITY approved defense counsel within
seven (7) business days of CITY'S written notice that CITY is invoking its right to indemnification under
this Contract. If CONTRACTOR fails to retain Counsel within such time period, CITY shall have the right
to retain defense counsel on its own behalf, and CONTRACTOR shall be liable for all costs incurred by
CITY. CITY shall also have the right, at its option, to be represented by advisory counsel of its own
selection and at its own expense, without waiving the foregoing.
Employee Litigation - In any and all claims against any party indemnified hereunder by any employee of
CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, the indemnification obligation herein provided shall not be limited
in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for
CONTRACTOR or any subcontractor under worker's compensation or other employee benefit acts.
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VI APPLICATION REQUIREMENTS
If interested in providing these services to the City, please submit the following information:
* Attachment A - General Information Form, References, and Resume & Licenses
* Attachment B - Contracts Disclosure
* Attachment C - Litigation Disclosure
* Attachment D - Signature Page
Contractor must register with the City and receive their SAePS number before submitting this application.
Registration is available through the following link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Contractor shall submit these items in electronic form (signed and scanned) to the ACS Contract
Coordinator at Nichellie.James2@sanantonio.gov or signed and mailed to:
City of San Antonio Animal Care Services Department
Attn: Nichellie James
4710 State Highway 151
San Antonio, TX 78227
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ATTACHMENT A
GENERAL INFORMATION FORM
1. Contractor Information: Provide the following information regarding the Contractor.
Contractor Name:___________________________________________________________
(NOTE: Give exact legal name as it will appear on the contract, if awarded.)
Address:__________________________________________________________________
City: ___________________________ State: ________________Zip Code: ___________
Telephone: ____________________Email:_______________________________________
Provide any other names under which Contractor has operated within the last 10 years and
length of time under for each:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2. Is Contractor licensed to practice veterinary medicine in Texas?
Yes ___ No ___ If "Yes", list licenses #, expiration date, etc.
_________________________________________________________________________
_________________________________________________________________________
3. Disciplinary Action: Has the Contractor ever received any disciplinary action, or any
pending disciplinary action, from any regulatory bodies or professional organizations? If
"Yes", state the name of the regulatory body or professional organization, date and reason
for disciplinary or impending disciplinary action.
Yes ___ No ___
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REFERENCES
Provide at least two (2) references that Contractor has provided veterinary services to within the
past five (5) years. The contact person named should be familiar with the Contractor and be
willing to respond to questions regarding the type, level, and quality of service provided.
Reference No. 1:
Firm/Company Name:
Contact Name: ______________________________ Title: _____________________
Address:
City: State: Zip Code:
Telephone No. _____________________________Fax No:
Email: _______________________________________________________________
Date and Type of Service(s) Provided: ______________________________________
_____________________________________________________________________
Reference No. 2:
Firm/Company Name:
Contact Name: ______________________________ Title: ____________________
Address:
City: State: Zip Code:
Telephone No. _______________________Fax No:
Email: ______________________________________________________________
Date and Type of Service(s) Provided: ____________________________________
____________________________________________________________________
Reference No. 3:
Firm/Company Name:
Contact Name: _______________________________ Title: ___________________
Address:
City: State: Zip Code:
Telephone No. _________________________Fax No:
Email: ______________________________________________________________
Date and Type of Service(s) Provided: ____________________________________
____________________________________________________________________
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RESUME AND LICENSES
Include resume(s) and license(s) for Contractor and other key staff members proposing to
perform service under this contract. ATTACHMENT B
City of San Antonio
CONTRACTS DISCLOSURE FORM
Please complete Attachment B and submit with your submittal package.
Contracts Disclosure Form may be found at
https://webapp1.sanantonio.gov/ContractsDisclosure/
Instructions for completing the Contracts Disclosure form are listed below:
1. Complete all fields in the electronic form. Note: All fields must be completed prior to
submitting the form.
2. Click on the "Print" button and place the copy in proposal response as indicated in the
Proposal Checklist.
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