Provision of Wood Floor Refinishing on a Multi-Year Contract

Location:	Georgia
Posted:	Jan 30, 2026
Due:	Feb 13, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	55 - Lumber, Millwork, Plywood, and Veneer
Solicitation No:	BL024-26 INV
Publication URL:	To access bid details, please log in.

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PA046-21

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January 14, 2026

INVITATION TO BID

BL024-26

Gwinnett County is soliciting competitive sealed bids from qualified contractors for the Provision of Wood Floor

Refinishing on a Multi-Year Contract for the Department of Parks and Recreation.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL#

and Company Name. Sealed Bids will be received until 2:50 P.M. local time on February 13, 2026, at the

Gwinnett County Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley

Drive, Lawrenceville, Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY

RELOCATED. ALL BIDS MUST BE SUBMITTED AT THIS LOCATION. Any bid received after this date and time

will not be accepted. Bids will be publicly opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To

access the bid opening virtually, visit the following Webex virtual meeting link

(https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=me284b3619b905d3711f3b7ad26cb2f36), or dial

408-418-9388, and enter Conference ID 2333 163 6942##. Apparent bid results will be available the following

business day on the website www.GwinnettCounty.com.

Questions regarding bids should be directed to Casey Beauston, Purchasing Associate III, at

Casey.Beauston@GwinnettCounty.com or by calling 770-822-7995, no later than 3:00 P.M. local time on

January 29, 2026. Bids are legal and binding upon the bidder when submitted.

Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of

A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best

interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,

conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com, and companies

submitting a bid will be notified via email.

We look forward to your quote and appreciate your interest in Gwinnett County.

Casey Beauston

Purchasing Associate III

The following pages should be returned with your bid:

Quote Schedule, Pages 5-8

References, Page 9

Contractor Affidavit and Agreement, Page 10

Code of Ethics, Page 11

BL024-26

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PROVISION OF WOOD FLOOR REFINISHING ON A MULTI-YEAR CONTRACT

I. SCOPE OF WORK

The Gwinnett County Department of Parks and Recreation is soliciting bids for a multi-year

contract for refinishing wood floors in buildings throughout the County. The flooring includes, but

is not limited to, sprung maple strip for sport gymnasiums and dance studio floors. The Contractor

should be experienced in refinishing this type of flooring. At this time, no floors contain logos, and

no new floors have been installed since the previous contract for these services. The County will

notify the awarded contractor if the information about logos or new floors changes.

This is an on-demand contract. Annual quantities on Bid Schedule are estimates only. Quantities

will vary depending upon the needs of the County.

II. SPECIFICATIONS

A. The contractor shall thoroughly clean all floor areas that are to be refinished.

B. The contractor shall sand all floors per industry standards and the manufacturer’s

recommendations based on product application- screen or drum sanding as specified.

C. The contractor shall thoroughly clean floor after final screening or sanding.

D. The contractor shall apply two (2) coats of polyurethane, PoloPlaz World Class Finish or

approved equal, for light screening according to manufacturer’s instructions. If line striping

occurs during the screening process, the contractor shall screen the floor, paint the specified

lines and then apply two (2) coats of polyurethane.

E. The contractor shall apply two (2) seal coats and two (2) coats of polyurethane for drum

sanding according to manufacturer’s instructions. Use PoloPlaz World Class Sealer or

Sanding Sealer, or an approved equal for the first coat and second coat. Use PoloPlaz World

Class Finish or approved equal for last two coats of drum sand. The Contractor shall restripe

all game lines on gym floors after the two (2) seal coats have been applied.

F. Any contractor who wishes to submit a bid with an equivalent product should attach to the

bid the product specifications sheet and information. The equivalent product must be a

Maple Flooring Manufacturers Association (MFMA) approved product and must match or

exceed the performance of PoloPlaz. The Contractor may be required to demonstrate the

product for approval by the County and/or submit product samples for evaluation at no cost

to the County.

G. The County may require that an invoice for the purchase of the finish be available for

verification of product used.

H. Line striping paint shall be an MFMA approved product and be in accordance with

manufacturer’s type and specifications for appropriate floor material.

I. The contractor shall supply all material and labor required for tapping into electrical panel

box if needed.

J. Upon completion of each job, the Contractor and County representative shall conduct a walk-

through inspection to ensure that all work was performed per specifications. Any agreement

reached in the walk-through inspection does not release the Contractor from the provisions

stated in Section VIII Warranty.

K. The contractor shall be versed in all aspects of wood flooring to include proper layout and

painting of various sport usages on gymnasium floors specifically related to line striping.

L. The contractor shall have sufficient crew to be able to schedule work at multiple locations.

BL024-26

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M. There shall be at least one (1) person, in a position of responsibility, representing the

contractor on site at all times that is capable of translating from English to languages used

by the work force.

III. SPECIAL PROVISIONS

A. The contractor should use extra care and caution when working with machinery on soft

wooden floors.

B. The contractor shall coordinate work schedules with the County staff to ensure that the

HVAC vents, fire alarm system, security panels, and ventilation systems are disengaged and

covered as needed to prevent dust and other particles from being collected or drawn into

ducts during the sanding process.

C. The contractor shall be responsible for obtaining accurate floor measurements and to

become familiar with the conditions of the site prior to beginning any work. The Contractor

and County representative are to mutually agree on final measurements.

IV. WORK CONSTRAINTS

A. The affected area will be closed to the public, but the remainder of the facility and park will

be open to the public. The Contractor is to take proper precautions to block off, barricade,

and cover in-process work areas to protect the floor, carpeting, employees, and other people

in the building.

B. Hours of work will be agreed upon by the Contractor and County staff, but generally are from

7:30 AM until 4:00 PM Monday through Friday. Hours may vary depending on the location of

job.

C. Once work is scheduled and the schedules are confirmed by both the contractor and the

County representative, it is critical that the contractor adheres to the schedule and performs

the work in a timely fashion. Failure to do so could cause the County unnecessary revenue

loss and inconvenience to park patrons.

V. WORK AREA CLEANLINESS

A. The contractor shall clean the worksite daily, keep it free of debris, and maintain a level of

cleanliness and neatness needed for the proper execution of work.

B. The contractor shall keep completed areas clean and protected from damage for the

duration of the project.

C. When all the work for the project is completed, the Contractor shall clean the site of debris,

waste material and litter, including disposal off site; remove all tools, equipment, and surplus

materials from the project site; and remove any temporary protection installed during the

project.

D. The County representative will inspect and accept area for cleanliness after project

completion.

BL024-26

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VI. SAFETY PRECAUTIONS

A. The contractor shall take proper precautions to prevent fires and to facilitate in fire-fighting

operations.

B. The contractor shall store flammable materials in non-combustible containers and store

away from potential fire sources; and remove flammable waste regularly.

C. The contractor shall carefully supervise operation of potential fire sources.

D. The contractor shall take proper precautions to prevent accidents due to physical hazards,

and provide barricades and signs as required to inform and protect Contractor’s personnel

and the public from hazards. Barricades and signage shall comply with all safety regulations.

E. The contractor shall provide and require the use of safety equipment, clothing, and

accessories as required by the construction activity and applicable safety regulations.

F. The contractor shall notify the County Staff immediately if unexpected, existing damage to

floors is discovered during the floor refinishing process; if any situation is discovered which

could present a safety hazard; or any other situation or condition deemed unsafe or

potentially hazardous.

G. The contractor should make every effort to control the fumes from escaping the work area.

The control can include using painter’s tape to seal doors leading to adjacent offices or

common areas. Area is to be well ventilated at all times.

VII. INVOICING

Invoices will reference the Purchase Order number, the date(s) and location(s) of work performed,

and are to be detailed by line item(s) in the contract.

VIII. WARRANTY

The contractor must warrant the work, labor, and materials, for a period of at least one (1) year

after completion of each project. This warranty shall be in addition to any warranties provided by

the product manufacturers.

IX. REFERENCES

The selected Contractor should have demonstrated success with maple flooring projects of a

similar size & scope. A minimum of three (3) references within the last three years should be

provided on the “References” form included herein.

BL024-26

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

YEAR 1

Item #

Description

Approx. Annual

Quantity

Unit Price

Maple/Cherry Floor – Screen Sand and apply two (2) coats of

Polyurethane

20,000 sq. ft. $

Maple/Cherry Gym Floor – Drum Sand and apply two (2) seal coats

and two (2) coats of Polyurethane. Includes game line painting

8,000 sq. ft. $

Maple/Cherry Dance Floor – Drum sand and apply two (2) seal

coats and two (2) coats of Polyurethane

1,000 sq. ft. $

Game line painting during screening process

400 linear ft. $

YEAR 1 TOTAL $

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Total Price

Item #

YEAR 2

Description

Maple/Cherry Floor – Screen Sand and apply two (2) coats of

Polyurethane

Maple/Cherry Gym Floor – Drum Sand and apply two (2) seal coats

and two (2) coats of Polyurethane. Includes game line painting

Maple/Cherry Dance Floor – Drum sand and apply two (2) seal

coats and two (2) coats of Polyurethane

Game line painting during screening process

Approx. Annual

Quantity

20,000 sq. ft.

Unit Price

8,000 sq. ft. $

1,000 sq. ft. $

400 linear ft. $

YEAR 2 TOTAL $

Total Price

COMPANY NAME: _____________________________________________________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Provision of Wood Floor Refinishing on a Multi-Year Contract

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