Janitorial Services @ FO6

Location:	Iowa
Posted:	Jun 3, 2026
Due:	Jun 12, 2026
Agency:	State Government of Iowa
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	27ESDFSBCIIAM-0002
Publication URL:	To access bid details, please log in.

Bid Information

Bid Number

27ESDFSBCIIAM-0002

Solicitation

Janitorial Services @ FO6

Solicitation Type

Request for Proposals

County

Description

The Iowa Department of Natural Resources (DNR) is seeking proposals from qualified contractors to provide routine janitorial services at 1023 West Madison Street, Washington, Iowa. Services will be performed on a weekly basis, with certain tasks completed midweek and/or periodically as needed. The Contractor shall provide all labor, equipment, cleaning supplies, and materials necessary to perform the required services, with all equipment and cleaning solutions stored off-site. Proposals must be submitted electronically to Christina Iiams at Christina.Iiams@dnr.iowa.gov no later than 10:00 AM CST on June 12, 2026.

Agency Information

Number

542

Name

Natural Resources, Dept Of

Address 1

6200 Park Ave.

Address 2

City/State/Zip

Des Moines, IA 50321

Contact Information

Contact Name

Colton Lullmann

Contact Title

Procurement Specialist

Contact Email

procurement@dnr.iowa.gov

Contact Phone Number

(515) 361-0743

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

6/3/2026 10:00:00 AM

Until

6/12/2026 10:00:00 AM

Documents/Attachments

27ESDFSBCIIAM-0002 - RFP FINAL

6/1/2026 8:58:22 AM

Attachment Preview

REQUEST FOR PROPOSAL – IOWA DEPARTMENT OF NATURAL RESOURCES

RFP COVER SHEET

Administrative Information

RFP Number 27ESDFSBCIIAM-0002

Title of RFP Routine Janitorial Services for DNR Field Office 6

Agency Iowa Department of Natural Resources (DNR)

DNR Issuing Officer

Name: Christina Iiams

Phone: 515-240-6467

E-mail: christina.iiams@dnr.iowa.gov

PROCUREMENT TIMETABLE: The dates provided below are for informational and planning purposes. If the DNR changes

any of the Respondent’s deadlines, the DNR will issue an addendum to the RFP.

PROCUREMENT TIMETABLE - Event or Action

DNR Posts Notice of RFP on the TSB website

DNR Issues RFP

RFP written questions, requests for clarification, and suggested changes from Respondents due

Site Visit Location and Address: 1023 West Madison Washington, IA 52353

Is a Site Visit mandatory? NO

DNR follow-up RFP written questions, requests for clarification, and suggested changes from

Respondents due (no questions accepted or responded to after this date)

Proposals Due

Date/Time

(Central Time)

6/1/2026 @ 10AM

6/3/2026 @ 10AM

6/10/2026 @ 12PM

6/8/2026; 9-11AM

6/11/2026 @ 4PM

6/12/2026 @ 10AM

Relevant Websites

● Internet website where RFP, Addenda, and Questions and Answers to this RFP will be posted: State of Iowa Bid

Opportunities

● Internet website where DNR Contract General Conditions and DNR Contract Special Conditions - Informal are

posted: Iowa DNR Solicitations & Construction Bid Lettings

10/2025 cmc

DNR Form 542-0927

SECTION 1 INTRODUCTION

1.1 Purpose. The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible Respondents to

provide the goods and/or services identified on the RFP cover sheet and further described in Section 4 of this RFP

to the Iowa Department of Natural Resources (DNR). The DNR intends to award a Contract(s) for the initial period

identified on the RFP cover sheet, and may extend the Contract(s) for up to the number of annual extensions

identified on the RFP cover sheet.

1.2 Definitions. For the purposes of this RFP and the resulting contract, the following terms shall mean:

“Contract” means the contract(s) entered into with the successful Respondent.

“Contractor” means the awardee to provide the contractual services agreed upon.

“DNR Service Contract General Conditions” means the General Conditions for Service Contracts as referenced on

the RFP cover page.

“DNR Service Contract Special Conditions - Informal” means the Special Conditions for Service Contracts as

referenced on the RFP cover page.

“Proposal” means the Respondent’s proposal submitted in response to the RFP.

“Respondent” means the company, organization or other business entity submitting a proposal.

“Responsible Respondent” means a Respondent that has the capability in all material respects to perform the

scope of work and specifications of the Contract. In determining whether a Respondent is a Responsible

Respondent, the DNR may consider various factors including, but not limited to, the Respondent’s competence and

qualifications to provide the services requested, the Respondent’s integrity and reliability, the Respondent’s past

performance relative to the quality of goods and services and the best interest of the DNR.

“Responsive Proposal” means a Proposal that complies with the material provisions of this RFP.

“RFP” means this informal Request for Proposals and any attachments, exhibits, schedules or addenda hereto.

1.3 Overview of the RFP Process. This RFP is designed to provide Respondents with the information necessary for the

preparation of competitive Proposals. The RFP process is for the DNR’s benefit and is intended to provide the DNR

with competitive information to assist in the selection process. It is not intended to be comprehensive. Each

Respondent is responsible for determining all factors necessary for the submission of a comprehensive Proposal.

It is the DNR’s intention to evaluate Proposals from all Respondents that submit timely Responsive Proposals, and

award the Contract(s) in accordance with the evaluation and selection criteria provided in this RFP.

1.4 Objectives. The Iowa DNR seeks to purchase routine janitorial services for the Environmental Services Field Office

located at 1023 West Madison in Washington, Iowa.

1.5 Background. Iowa DNR Field Office 6 (FO6) is located at 1023 West Madison in Washington, Iowa. One of six

regional environmental services offices; staff in this office assist citizens, business and industry in 16 SE Iowa

counties achieve compliance with Iowa’s environmental programs.

The office space, approximately 6,000sf, consists of 17 office/cubicles, 2 restrooms - 2 stalls/1 shower each, a small

break room, a large conference room, entryway, two testing station cubicles, a sample lab, and a file area.

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DNR Form 542-0927

SECTION 2 ADMINISTRATIVE INFORMATION

2.1 Issuing Officer. The Issuing Officer identified in the RFP cover sheet is the sole point of contact regarding the RFP

from the date of issuance until a Notice of Intent to Award the Contract is issued.

2.2 Restriction on Communication. From the issue date of this RFP until a Notice of Intent to Award the Contract is

issued, Respondents may contact only the Issuing Officer. The Issuing Officer will respond only to written questions

regarding the procurement process. Oral questions related to the interpretation of this RFP will not be accepted.

Questions related to the interpretation of this RFP must be submitted as provided in Section 2.4. Respondents may

be disqualified if they contact any DNR employee other than the Issuing Officer about the RFP.

2.3 Downloading the RFP from the Internet. If the Respondent downloaded the RFP from the Internet; the Respondent

is advised to check the website periodically for addenda or updates to the RFP as the Respondent may not

automatically receive them. It is the Respondent's sole responsibility to check for addenda to posted documents.

2.4 Questions, Requests for Clarification, and Suggested Changes. Respondents are invited to submit written

questions and requests for clarification regarding the RFP; these must be emailed to the Issuing Officer on or

before the date and time listed. If the questions or requests for clarifications pertain to a specific section of the

RFP, Respondent shall reference the page and section number(s). Oral questions will not be permitted; the DNR

assumes no responsibility for oral representations made by its officers or employees unless such representations

are confirmed in writing and incorporated into the RFP through an addendum. The DNR will provide written

responses to questions, requests for clarifications, or suggestions received from Respondents on or before the date

listed on the RFP cover sheet.

2.5 Amendment to the RFP. The DNR reserves the right to amend the RFP at any time using an addendum. The

Respondent shall acknowledge receipt of all addenda in its Proposal.

2.6 Submission of Proposals. Respondents must submit the Proposal to the Issuing Officer’s email before the

“Proposals Due” date and time listed on the RFP cover sheet. This is a mandatory specification and will not be

waived. Any Proposal received after this deadline will be rejected. It is the Respondent’s responsibility to ensure

that the Proposal is received prior to the deadline. The costs of preparation and delivery of the Proposal are solely

the responsibility of the Respondent. Respondents must furnish all information necessary to enable the DNR to

evaluate the Proposal. Oral information provided by the Respondent will not be considered unless it is reduced to

writing. Hard copy mail and faxed Proposals will not be accepted.

The Respondent may amend or withdraw and resubmit its Proposal at any time before the Proposals are due.

Amended Proposals must be updated and resubmitted following the submission requirements. Respondents must

notify the Issuing Officer in writing prior to the due date for Proposals if they wish to completely withdraw their

Proposals.

2.7 No Commitment to Contract. The DNR reserves the right to reject any or all Proposals received in response to this

RFP, cancel this RFP, or advertise a new RFP at any time prior to the execution of the Contract. Issuance of this RFP

in no way constitutes a commitment by the DNR to award a contract.

2.8 Rejection of Proposals. The DNR may reject outright and not evaluate a Proposal for reasons including, without

limitation, that the Respondent:

2.9.1 Fails to deliver the Cost Proposal as a separate file.

2.9.2 Proposal limits the rights of the DNR.

2.9.3 Fails to include information necessary to substantiate ability to meet a specification of the RFP.

2.9.4 Fails to timely respond to the DNR's request for information, documents, or references.

2.9.5 Fails to include any signature, certification, authorization, stipulation, disclosure or guarantee required.

2.9.6 Fails to comply with the specifications of this RFP.

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DNR Form 542-0927

2.9.7 Lacks sufficient evidence (including evidence submitted and obtained from other sources) to satisfy the

DNR that the Respondent is a Responsible Respondent.

2.9 Nonmaterial Variances. The DNR reserves the right to determine if a Proposal substantially complies with the

requirements of this RFP. Nonmaterial variances are not necessarily disqualifying. The determination of materiality

is in the sole discretion of the DNR.

2.10 Proposal Clarification Process. The DNR reserves the right to contact a Respondent after the submission of

Proposals for the purpose of clarification. Information received will not be considered if the information materially

alters the content of the Proposal or the type of services the Respondent is offering. Failure to comply with

requests for additional information, within the time specified, may result in the rejection of the Proposal.

2.11 Public Records and Requests for Confidential Treatment. Requests for treatment of information as confidential

must comply with 561 Iowa Administrative Code chapter 2. Any Proposal marked “Confidential” or “Proprietary”

on every page may be disqualified.

The DNR will copy and produce public records upon request as required to comply with Iowa Code Chapter 22 and

will treat all information submitted as non-confidential records unless the Respondent properly requested

confidential treatment at the time of the submission AND the information is deemed confidential under Iowa or

other applicable law.

2.12 Release of Claims. By submitting a Proposal, the Respondent agrees that it will not bring any claim or cause of

action against the DNR based on Respondent’s misunderstanding concerning the information provided in the RFP

or concerning the DNR’s failure, negligent or otherwise, to provide the Respondent with complete, pertinent, or

accurate information in this RFP.

2.13 Opening and Evaluation. The DNR will open Proposals after the deadline for submission has passed. The opening

of timely submitted Proposals does not mean that an individual Proposal has been deemed technically compliant

or accepted for evaluation. Proposals that are timely submitted and are not rejected will be reviewed in

accordance with Section 5 of the RFP.

2.14 Award Notice and Acceptance Period. Notice of Intent to Award the Contract(s) will be sent to all Respondents

submitting a timely Proposal. Negotiation and execution of the Contract(s) shall be completed no later than thirty

(30) days from the date of the Notice of Intent to Award or such other time as designated by the DNR. If the

successful Respondent fails to negotiate and deliver an executed Contract by that date, the DNR may cancel the

award and award the Contract to the remaining Respondent the DNR believes will provide the best value.

2.15 No Contract Rights until Execution. No Respondent shall acquire any legal or equitable rights regarding the

Contract unless and until the Contract has been fully executed by the successful Respondent and the DNR.

2.16 Choice of Law and Forum. This RFP and the Contract shall be governed by the laws of the State of Iowa. Any and all

litigation or actions commenced in connection with this RFP shall be brought in the appropriate Iowa forum.

2.17 Appeals. A Respondent whose Proposal has been timely filed and who is aggrieved by the Notice of Intent to

Award of the DNR may appeal the decision by emailing a written notice of appeal (in accordance with 11—Chapter

117.20, Iowa Administrative Code) to the Director of the Department of Administrative Services and copy to the

Issuing Officer. The notice must be filed within five (5) days of the date of the Notice of Intent to Award issued by

the Department, exclusive of Saturdays, Sundays, and legal state holidays. The written notice may be filed by fax

transmission to 515.725.2064 or emailed to the Director of the Department of Administrative Services. The notice

of appeal must clearly and fully identify all issues being contested by reference to the page, section and line

number(s) of the RFP and/or the Notice of Intent to Award. A notice of appeal may not stay negotiations with the

apparent successful Respondent.

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DNR Form 542-0927

SECTION 3 FORM AND CONTENT OF PROPOSALS

3.1 Instructions. These instructions describe and define the format and content of the Proposal. They are designed to

facilitate a uniform review process. The preference is that all responses are typed but the Respondent may write in

responses, scan, and email the Proposal. Failure to adhere to the Proposal format and illegible or indecipherable

responses may result in the rejection of the Proposal.

3.1.1

The Proposal shall be divided into two parts: (1) the Technical Proposal and (2) the Cost Proposal. The

Technical Proposal and the Cost Proposal shall be labeled as separate files. The files shall be labeled with

the following information:

RFP 27ESDFSBCIIAM-0002 - Respondent Name - Technical Proposal

RFP 27ESDFSBCIIAM-0002 - Respondent Name - Cost Proposal

3.1.2 Files shall be attached to the Respondent's submission emailed to the Issuing Officer.

3.1.3 If the Respondent designates any information in its Proposal as confidential, the Respondent shall also

submit a public copy Proposal with confidential information excised as provided in Section 2.

RFP 27ESDFSBCIIAM-0002 - Respondent Name - Public Copy

3.1.4 Proposals shall not contain promotional or display materials.

3.2 Technical Proposal. Any information provided in the Technical Proposal is subject to consideration, evaluation, and

scoring. The following shall be included in the Technical Proposal in the order given below:

3.2.1

3.2.2

3.2.3

3.2.4

Executive Summary. The Respondent shall prepare an executive summary and overview of the services it

is offering, including all of the following information:

● An overview of the Respondent’s plans for complying with the specifications described in Section 4 of

this RFP. The explanation should include equipment, cleaning supplies, and supportive information

that indicates the Respondent’s understanding of the required level of detail needed to comply with

the specifications.

● For any “yes” responses to A2.1 on Attachment 2, the Respondent shall provide the following

information for the past five (5) years:

● Terminated contract for services for any reason? Provide full details regarding the termination.

● Damages or penalties assessed against or dispute resolution settlements entered into by the

Respondent? Provide full details regarding the circumstances, including dollar amount of damages,

penalties and settlement payments.

● Provide details for any order, judgment or decree of any Federal or State authority barring,

suspending or otherwise limiting the right of the Respondent to engage in any business, practice or

activity.

● Any other summary information the Respondent deems to be pertinent.

Background Information and Experience. The Respondent must provide Attachment 1 – Background

Information & Experience with the Technical Proposal submission. Additional pages should be labeled

accordingly.

Acknowledgments. The Respondent must provide Attachment 2 - Acknowledgement Form with the

Technical Proposal submission. Additional pages should be labeled accordingly.

Exceptions. The Respondent must provide Attachment 3 - Exceptions Form with the Technical Proposal

submission. Additional pages should be labeled accordingly.

3.3 Cost Proposal. The Respondent shall provide its Cost Proposal in a separate file for the proposed services. All costs

associated with complying with such DNR Service Contract Special - Informal and General Conditions should be

included in any pricing quoted by the Respondent. All prices are quoted pursuant to the terms and conditions of

this RFP. Respondent’s Cost Proposal shall include an all-inclusive, itemized, total cost in U.S. Dollars (including all

travel, expenses, etc. in prices) for the proposed services. Cost proposals shall be submitted on the form included

in this RFP.

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DNR Form 542-0927

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Janitorial Services @ FO6

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See also