Traffic Signal Document Control Software for Burlington County (3 years)

The Delaware Valley Regional Planning Commission ("DVRPC") is seeking proposals from qualified vendors to develop and implement a comprehensive Traffic Signal Document Management System for Burlington County ("County"). The County maintains over 300 traffic control devices, including traffic signals, flashers, and roundabouts—each with associated documentation such as signal plans, timing sequences, and legal agreements. Currently, these documents are stored in disparate locations and formats, making asset management and maintenance coordination inefficient. The project aims to centralize and digitize this critical infrastructure data into a web-based system that is accurate, accessible, and easy to update.

The selected vendor will be responsible for conducting a full field inventory and condition assessment of all traffic control devices, using GPS technology to verify and log each location. All related documents must be digitized and uploaded to a secure, web-based platform, which will include document tracking, equipment inventories, maintenance logs, and status indicators for each device. The system should also allow users to generate work orders, manage signal maintenance activities, and prepare for future signal replacement contracts.

This initiative is focused on improving operational efficiency, asset transparency, and long-term infrastructure planning. The County seeks a vendor with demonstrated experience in similar projects who can also provide training, ongoing support, and system hosting for at least five years. The final product will serve as a vital tool for Burlington County’s engineering and traffic signal maintenance teams, improving both day-to-day operations and strategic decision-making.

Burlington County is responsible for the operation and maintenance of over 300 traffic control devices, including 227 traffic signals, as well as school flashers, pedestrian flashers, driver feedback signs, and roundabouts. Each of these devices is supported by a range of technical and legal documents—such as electrical/signal plans, timing sequences, resolutions, and maintenance records—which are currently stored in multiple physical locations, including the County Engineer’s Office and inside traffic signal cabinets. This decentralized and largely paper-based system creates significant challenges for accessibility, accuracy, and efficiency.

Without a unified digital platform, County staff must navigate time-consuming processes to locate documents, verify signal configurations, or respond to maintenance issues. This leads to inefficiencies, delays in fieldwork, and increased risk of outdated or missing information. As Burlington County continues to modernize its infrastructure and improve its asset management practices, the need for a centralized, web-based document management system has become a priority.

The ideal solution will go beyond simply digitizing files. A truly effective system would be an intuitive, web-based platform that not only consolidates all relevant documents and device data but also provides real-time asset status updates, GPS-mapped locations, and tools for generating work orders and supporting maintenance planning. The ideal system would be scalable, easy to maintain, and include strong training and support components to ensure long-term success and adoption by County staff and contractors.