6515--541-26-3-250-0496 - UltraSAFE Automatic Formalin Dispensing System This is a a Small Business Only Set-Aside

Active

Contract Opportunity

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

DESCRIPTION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.
This solicitation is a Small Business set-aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 333914. The FSC/PSC is 6515.
The NCO 10 for Cleveland VA Medical Center is seeking to purchase the UltraSAFE Unit: Automatic Formalin Dispensing System for Surgical Department. This solicitation closes on September 21, 2026 @ 09:00 AM. Quotes should be submitted to Kevin Peeples kevin.peeples@va.gov Please reference 36C25026Q1047

1. Contracting Officer s Representative (COR
NA
2. Contract Title.
Cleveland VAMC - UltraSAFE Unit
3. Background.
Safety Department performed a walk thru in the OR and a safety concern was raised by the safety department because of a lack of an Ultrasafe Formalin Dispenser. Not having this UltraSafe dispense could cause harm to patients/OR staff if Formalin spills and is not handled properly Cleveland VAMC is the only surgical facility in the VISN that does not have one.
4. Scope.
The Purchase of the UltraSAFE Unit will allow Cleveland VAMC OR department to be compliant with VA guidelines also have the equipment needed to keep our veterans and OR staff safe in case of a Formalin spill there have been issues with the hood system and PPE being used and this new system would address all those concerns.






5. Specific Tasks.
The Contractor shall provide the Cleveland VAMC Surgical Service the UltraSAFE Unit and all accessories that are part of the system listed on the quote.

6. Performance Monitoring
The COR will work with warehouse staff and biomedical engineering to ensure delivery and incoming inspection to determine fitness for use.

7. Security Requirements
The requirements do not apply; The contractor will not have access to VA sensitive information.
8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not Applicable

9. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

N/A

b. Identification of Potential Conflicts of Interest (COI).

No potential conflicts of Interest.

c. Identification of Non-Disclosure Requirements.

N/A

d. Packaging, Packing and Shipping Instructions.

Shipping will be determined by the vendor upon receiving PO.

e. Inspection and Acceptance Criteria.

The COR will monitor delivery and consult with local biomedical staff to determine if the equipment received is suitable for use and meets the specifications of the SOW.
10. Risk Control
The Surgical Service will follow any safety recommendations given by the vendor and biomed for the equipment.

11. Place of Performance:

The place of performance was at:
Cleveland VAMC
10701 East Blvd
Cleveland, OH 44106
12. Period of Performance.
One Time Buy

13. Delivery Schedule.
Details of delivery to be finalized by Cleveland VAMC and vendor after contract have been awarded.
SUBMISSION
Responses to this solicitation shall be submitted via email to kevin.peeples@va.gov. Telephone responses shall not be accepted. Responses must be received no later than September 21, 2026, at 09:00am EST, (Eastern Standard Time). Please reference 36C25026Q1047

CLAUSES


FAR Number
Title
Date
52.209-6
PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT
JAN 2025
52.212-4
CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS
NOV 2023
52.212-5

52.222-90

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012)
ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS
JAN 2025

APR 2026
52.232-33
PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT

OCT 2018
52.252-2
CLAUSES INCORPORATED BY REFERENCE
FEB 1998
52.232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS
MAR 2023
52.233-1
DISPUTES
MAY 2014
52.233-3
PROTEST AFTER AWARD
AUG 1996
852.219-76

852.203-70
VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION)
COMMERCIAL ADVERTISING
JAN 2023

MAY 2018
852.232-72
ELECTRONIC SUBMISSION OF PAYMENT REQUESTS
NOV 2018
852.237-70
CONTRACTOR RESPONSIBILITIES
OCT 2019


PROVISIONS



52.212-1
INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS
SEP 2023
52.212-2
EVALUATION--COMMERCIAL ITEMS
NOV 2021
52.212-3
OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS
MAY 2024

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