Maintenance And Repair Services Of Automatic Doors At Newark Liberty International Airport (EWR) – Three-Year Contract

PROCUREMENT DEPARTMENT
4 WORLD TRADE CENTER, 21ST FL.
150 GREENWICH STREET
NEW YORK, NY 10007
INVITATION FOR BID
TITLE: MAINTENANCE AND REPAIR SERVICES OF AUTOMATIC
DOORS AT NEWARK LIBERTY INTERNATIONAL AIRPORT
(EWR); THREE (3) YEAR CONTRACT
BID NO.: 6000003457
Refer to Part I Section 2 "Form and Submission of Bid" for submission instructions.
BID DUE DATE: 10/7/2026 TIME: 11:00 AM
PRE-BID MEETING: 9/24/2026 TIME: 1:00 PM
BUYER NAME: Luciano Peixoto PHONE NO.: (212) 435-4635
EMAIL: lupeixoto@panynj.gov
BIDDER INFORMATION
(TO BE COMPLETED BY THE BIDDER)
(PLEASE PRINT)
(ADDRESS, CITY, STATE, ZIP CODE)
(NAME OF BIDDING ENTITY)
(ADDRESS, CITY, STATE, ZIP CODE)
(REPRESENTATIVE TO CONTACT - NAME AND TITLE)
(EMAIL ADDRESS, PHONE NO. AND FAX NO.)
FEDERAL TAX ID NO.: BUSINESS CORPORATION
PARTNERSHIP INDIVIDUAL OTHER:
Rev. 10/27/2015

INVITATION FOR BID
COVER PAGE: BID AND BIDDER INFORMATION
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PART I - STANDARD INFORMATION FOR BIDDERS
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PART II - CONTRACT SPECIFIC INFORMATION FOR BIDDERS
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PART III - CONTRACT SPECIFIC TERMS AND CONDITIONS
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PART IV - SIGNATURE SHEET, NAME AND RESIDENCE OF
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PRINCIPALS AND PRICING SHEET(S)
PART V - SPECIFICATIONS
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STANDARD CONTRACT TERMS AND CONDITIONS
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TABLE OF CONTENTS PART I - 1
PART I - STANDARD INFORMATION FOR BIDDERS Rev. 2.26
(PA/PATH)

PART I - STANDARD INFORMATION FOR BIDDERS, TABLE OF CONTENTS
1. General Information: The Port Authority of New York and New Jersey ............... 3
2. Form and Submission of Bid ................................................................................... 3
3. Vendor Profile ..........................................................................................................4
4. Acknowledgment of Addenda ..................................................................................4
5. Firm Offer ................................................................................................................4
6. Acceptance or Rejection of Bids ..............................................................................4
7. Bidder's Questions .................................................................................................. 5
8. Additional Information To and From Bidders .........................................................5
9. Union Jurisdiction ....................................................................................................5
10. Assessment of Bid Requirements ............................................................................ 5
11. Bidder's Prerequisites .............................................................................................. 5
12. Qualification Information .........................................................................................5
13. Contractor's Integrity Provisions ............................................................................ 7
14. Code of Ethics for Port Authority Vendors ............................................................. 8
15. Facility Inspection and/or Pre-Bid Meeting ............................................................ 8
16. Available Documents - General ...............................................................................8
17. Pre-award Meeting .................................................................................................. 8
18. Minority, Women-Owned, Service-disabled Veteran Owned Business Enterprises8
19. Certification of Recycled Materials ......................................................................... 9
20. City Payroll Tax ....................................................................................................... 9
21. Automated Clearing House Enrollment ................................................................. 10
22. Additional Bidder Information ...............................................................................10
23. Safe Vehicle Operation ......................................................................................... 11
ATTACHMENT I A - Certified Environmentally Preferable Products/Practices ........12
PART I - STANDARD INFORMATION FOR BIDDERS
PART I - 2 Rev.2.26
(PA/PATH)

PART I - STANDARD INFORMATION FOR BIDDERS
1. General Information: The Port Authority of New York and New Jersey
For background with respect to The Port Authority of New York and New Jersey
(the "Port Authority"), and the Port Authority Trans-Hudson Corporation ("PATH"),
see www.panynj.gov. Additionally, an electronic version of the Port Authority's
most recent Annual Report is available at
https://www.panynj.gov/corporate/en/financial-information.html.
2. Form and Submission of Bid
The Port Authority has ceased public bid openings and will allow for the electronic
submission of bids.
The Port Authority of New York and New Jersey has ceased public bid openings and
will allow for the digital submission of certain bids using the Euna Procurement
platform (formerly known as Bonfire), accessible via the link
https://panynj.bonfirehub.com/portal/?tab=openOpportunities.
Bidders MUST register in order to download the solicitation documents and associated
information regarding the referenced solicitation and in order to upload bid submissions.
Registration on the Euna Procurement (Bonfire) platform requires a separate and distinct
registration from all other Port Authority platforms.
Sealed bids for the referenced solicitation will be received by the Port Authority any time
up to but not later than the due date and time indicated in the solicitation document. The
Port Authority will accept only those bids in electronic format, and in the same readable
Adobe PDF or in the format as provided by the Port Authority. Bid submissions will be
accepted by upload only at https://panynj.bonfirehub.com/portal/?tab=login and must be
uploaded timely so as to be received by the Authority by the deadline in order to be
considered.
Hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted. The Port
Authority may request an original, signed paper submission at any time following the Bid
Due Date. If requested, such original, signed paper submission must be identical to the
electronic submission. In the event of a discrepancy, the electronic submission shall
control.
If requested by the Port Authority, the paper submission must be identical to the
electronic submission that was submitted by the Bid Due Date. In the event of a
discrepancy, the electronic submission shall take precedence.
THERE WILL BE NO PUBLIC BID OPENINGS AND HAND DELIVERIES
WILL NOT BE ACCEPTED. Bid results will be posted to the Port Authority's website
as soon as they are available.
PART I - 3
PART I - STANDARD INFORMATION FOR BIDDERS

By submitting this Bid, the Bidder offers to assume the obligations and liabilities
imposed upon it herein and expressly makes the representations and warranties required
to be made by it in this document.
3. Vendor Profile
To ensure maximum opportunities, it is vitally important that Bidders keep their vendor
profiles up to date with an appropriate e-mail address, as this will enable their firm to
receive timely notice of advertisements, reminders, solicitations and addenda. Bidders
may update their vendor profile or register as a Port Authority Vendor by accessing the
online registration system at https://www.paprocure.com
4. Acknowledgment of Addenda
If any addenda are posted or sent as part of this Bid, the Bidder shall complete, sign and
include with its Bid the addenda form(s). In the event any Bidder fails to conform to
these instructions, its Bid will nevertheless be construed as though the addenda had been
acknowledged.
If the Bidder downloaded this solicitation document, it is the responsibility of the Bidder
to periodically check the Port Authority website at Doing Business with the Port
Authority | Port Authority of New York and New Jersey and download, complete, sign
and include with its Bid, any addenda that might have been issued in connection with
this solicitation.
5. Firm Offer
The Bidder offers to provide the Port Authority of New York and New Jersey/PATH
the services and to perform all Work in required by, related to, and in connection with
this Contract, all as specified by the terms and conditions of the Contract, and based on
the Pricing Sheets provided herein.
EXCEPTIONS TAKEN OR CONDITIONS IMPOSED BY A BIDDER TO ANY
PORTION OF THE CONTRACT DOCUMENTS WILL RESULT IN
REJECTION OF THE BID.
6. Acceptance or Rejection of Bids
The acceptance of a Bid will be by written notice signed by an authorized representative
on behalf of the Authority. No other act of the Port Authority, its Commissioners,
officers, agents or employees shall constitute acceptance of a Bid. The Port Authority
reserves the unqualified right, in its sole and absolute discretion, to reject any or all Bids,
or to accept any Bid, or to waive defects in any Bid, which in its judgment will best serve
the public interest. No rights accrue to any Bidder unless and until its Bid is accepted.
This Contract may be signed by a party, either by hand, or with an electronic signature
affixed digitally and, in each case, this Contract may be personally delivered or sent by
email or other electronic means after execution. Any such means of execution and
transmittal shall have the same binding and legal effect.
PART I - 4
PART I - STANDARD INFORMATION FOR BIDDERS

7. Bidder's Questions
Any questions by prospective Bidders concerning the Work to be performed or the terms
and conditions of the Contract shall be addressed to the Buyer listed on the Cover Sheet
of this document. The Buyer is only authorized to direct the attention of prospective
Bidders to the portions of the Contract. No employee of the Port Authority is authorized
to interpret any portion of the Contract or to give information in addition to that
contained in the Contract. When Contract interpretation or additional information as to
the Contract requirements is deemed necessary by the Port Authority, it will be
communicated to all Bidders by written addenda issued under the name of the Manager,
Commodities & Services Division, Procurement Department of the Port Authority and
may be posted on the Port Authority website. Addenda shall be considered part of the
Contract.
8. Additional Information To and From Bidders
Should the Authority require additional information from the Bidder in connection with
its Bid, such information shall be submitted within the time frame specified by the Port
Authority.
If the Bidder is a corporation, a statement of the names and residences of its officers
should be submitted on the Name and Residence of Principals Sheet, contained in Part
IV, that immediately follows following the Signature Sheet.
9. Union Jurisdiction
All prospective Bidders are advised to ascertain whether any union now represented or
not represented at the Facility will claim jurisdiction over any aspect of the operations to
be performed hereunder and their attention is directed to the paragraph entitled
"Harmony" in the Standard Contract Terms and Conditions.
10. Assessment of Bid Requirements
The Bidder should carefully examine and study the entire contents of these bid
documents and shall make its own determinations as to the services and materials to be
supplied and all other things required to be done by the Contractor.
11. Bidder's Prerequisites
Only Bids from Bidders that can satisfactorily demonstrate meeting the prerequisites
specified within Part II hereof at the time of Bid submission will be considered. By
furnishing this document to the Bidder, the Port Authority has not made a determination
that the Bidder has met the prerequisites or has otherwise been deemed qualified to
perform the services. A determination that a Bidder has met the prerequisites is no
assurance that it will be deemed qualified in connection with other bid requirements
included herein.
12. Qualification Information
The Port Authority may give oral or written notice to the Bidder to furnish the Port
Authority with information and to meet with designated representatives of the Port
Authority relating to the Bidder's qualifications and ability to fulfill the Contractor's
obligations hereunder. The requested information shall be submitted no later than three
PART I - 5
PART I - STANDARD INFORMATION FOR BIDDERS

(3) days after said notice is given by the Port Authority, unless otherwise indicated.
Matters upon which the Port Authority may inquire may include, but shall not be limited
to, the following:
a. The Bidder may be required to demonstrate that it is financially capable of performing
this Contract, and the determination of the Bidder's financial qualifications will be made
by the Port Authority in its sole discretion. The Bidder shall submit such financial and
other relevant information as may be required by the Port Authority from time to time
including, but not limited to, the following:
1. (i) Certified financial statements, including applicable notes, reflecting the
Bidder's assets, liabilities, net worth, revenues, expenses, profit or loss and
cash flow for the three (3) most recent calendar years or the Bidder's three
(3) most recent fiscal years.
(ii) Where the certified financial statements set forth in (i) above are not
available, then either reviewed or compiled statements from an
independent accountant setting forth the aforementioned information shall
be provided.
(iii) Where neither certified financial statements nor financial statements
from an independent accountant are available, as set forth in (i) and (ii)
above, then financial statements containing such information prepared
directly by the Bidder may be submitted; such financial statements,
however, must be accompanied by a signed copy of the Bidder's most
recent Federal income tax return and a statement in writing from the
Bidder, signed by an executive officer or their authorized designee, that
such statements accurately reflect the present financial condition of the
Bidder.
Where the statements submitted pursuant to subparagraphs (i), (ii) or (iii) are
dated more than to forty-five (45) days prior to the bid opening, the Bidder shall
submit a statement in writing, signed by an executive officer of the Bidder or their
authorized designee, that the present financial condition of the Bidder is at least as
good as that shown on the statements submitted.
2. Bidder's statement of work on hand, including any work on which a bid has
been submitted, containing a description of the work, the annual dollar value, the
location by city and state, the current percentage of completion, the expected date
for completion, and the name of an individual most familiar with the Bidder's
work on these jobs.
3. The name and address of the Bidder's banking institution, chief banking
representative handling the Bidder's account, the Bidder's Federal Employer
Identification Number (i.e., the number assigned to firms by the Federal
Government for tax purposes), the Bidder's Dun and Bradstreet number, if any,
the name of any other credit service to which the Bidder has furnished
information, and the number, if any, assigned by such service to the Bidder's
account.
b. Information relating to the Bidder's Prerequisites, if any, as set forth in this document.
PART I - 6
PART I - STANDARD INFORMATION FOR BIDDERS

c. If the Bidder is a corporation: (1) a copy of its Certificate of Incorporation (or
equivalent) and, if applicable, all Amendments thereto with a written declaration signed
by the Secretary of the Corporation with the corporate seal affixed thereto, stating that the
copy furnished is a true copy of the Certificate of Incorporation (or equivalent) and any
such Amendments as of the date of the opening of the bid and (2) if the Bidder is not
incorporated under the laws of the state in which the service is to be performed, a
certificate from the Secretary of State of said state evidencing the Bidder's legal
qualification to do business in that state.
d. A statement setting forth the names of those personnel who will be in overall charge
of the services to be provided and those who would be exclusively assigned to supervise
the services. The statement shall also set forth, for each individual listed, and their
specific roles, their number of years of experience and in which functions and capacities
each would serve.
e. Information to supplement any statement submitted in accordance with Part III of the
Standard Contract Terms and Conditions entitled "Contractor's Integrity Provisions",
including, but not limited to the Bidder not being in collections for unpaid tolls to the
Port Authority.
f. In the event that the Bidder's performance on a current or past Port Authority or Port
Authority Trans-Hudson Corporation (PATH) contract or contracts has been rated less
than satisfactory, the Manager, Commodities & Services Division, or the Buyer, may
give oral or written notice to the Bidder to furnish information demonstrating to the
satisfaction of such Manager that, notwithstanding such rating, such performance was in
fact satisfactory or that the circumstances which gave rise to such unsatisfactory rating
have changed or will not apply to performance of this Contract, and that performance of
this Contract will be satisfactory.
g. The Bidder recognizes that it may be required to demonstrate to the satisfaction of the
Port Authority and/or PATH that it in fact can perform the services as called for in this
Contract and that it may be required to substantiate any or all of the warranties and
representations set forth herein and the statements and assurances it may be required to
give.
Neither the giving of any of the aforesaid notices to a Bidder, the submission of materials
by a Bidder, any meeting which the Bidder may have with the Port Authority and/or
PATH, nor anything stated by the Port Authority in any such meeting shall be construed
or alleged to be construed as an acceptance of said Bidder's Bid. Nothing stated in any
such meeting shall be deemed to release any Bidder from its offer as contained in the bid
documents.
13. Contractor's Integrity Provisions
By submitting a Bid, Bidders shall be deemed to have made the certifications contained
in the clauses entitled "Certification of No Investigation (criminal or civil anti-trust),
Indictment, Conviction, Debarment, Suspension, Disqualification and Disclosure of
Other Information," and "Non-Collusive Bidding, and Code of Ethics Certification,
Certification of No Solicitation Based On Commission, Percentage, Brokerage,
Contingent or Other Fees" contained within the Standard Terms and Conditions within
these bid documents. If the Bidder is unable to make the certifications contained therein
the Bidder shall submit a statement with its Bid explaining why any such certification(s)
PART I - 7
PART I - STANDARD INFORMATION FOR BIDDERS

cannot be made. Such a submission shall be submitted with your Bid.
14.Code of Ethics for Port Authority Vendors
Bidder's attention is directed to the Port Authority's "Code of Ethics for Port Authority
Vendors" (the "Code"). The Code of Ethics can be found on the Port Authority's website
at https://www.panynj.gov/business-opportunities/become-vendor.html.
15.Facility Inspection and/or Pre-Bid Meeting
If applicable, details regarding a Facility Inspection and/or Pre-Bid Meeting will be
stipulated in Part II. All Bidders must present a valid government-issued photo ID for
access to a Facility and must provide their firm name and their title/role within their firm
at any such Inspection or Meeting.
16.Available Documents - General
Certain documents, listed in Part II hereof, may be made available for reference and
examination by Bidders at the Facility Inspection. Arrangements to review these
documents at a time other than the Facility Inspection may be made by contacting the
person listed in Part II as the contact for the Facility Inspection.
These documents were not prepared for the purpose of providing information for Bidders
upon this Contract, but they were prepared for other purposes, such as for other contracts
or for design purposes for this or other contracts, and they do not form a part of this
Contract. The Port Authority and/or PATH makes no representation, warrant, or
guarantee as to these documents or the information contained therein, and shall not be
responsible for their accuracy, completeness or pertinence, and, in addition, shall not be
responsible for any inferences or conclusions drawn therefrom.
17.Pre-award Meeting
The lowest responsive and responsible qualified Bidder may be called for a pre-award
meeting prior to award of the Contract.
18.Minority, Women-Owned and Service-disabled Veteran Owned Business
Enterprises
Bidders shall comply with the provisions set forth in Part III.
19. Certification of Recycled Materials
Bidders are requested to submit, with their bid, a written certification entitled "Certified
Environmentally Preferable Products / Practices" attached hereto as "Attachment I-A",
attesting that the products or items offered by the Bidder contain the minimum
percentage of post-consumer recovered material in accordance with the most recent
guidelines issued by the United States Environmental Protection Agency (EPA), or, for
commodities not so covered, the minimum percentage of post-consumer recovered
materials established by other applicable regulatory agencies. The data submitted by the
Bidder in Attachment I-A is being solicited for informational purposes only.
Recycling Definitions:
For purposes of this numbered section, the following definitions shall apply:
a Recovered Material" means any Post-consumer mater and any waste
PART I - 8
PART I - STANDARD INFORMATION FOR BIDDERS

material or by-product that has been recovered or diverted from solid waste,
excluding those materials and by-products generated from, and commonly reused
within, an original manufacturing process.
b "Post-consumer Material" means any material or finished product that has
served its intended use and has been discarded for disposal or recovery having
completed its life as a consumer item.
c. "Pre-consumer Material" means any material or by-product generated
after the manufacture of a product but before the product reaches the consumer,
such as damaged or obsolete products. Pre-consumer Material does not include
mill and manufacturing trim, scrap, or broken material that is generated at a
manufacturing site and commonly reused on-site in the same or another
manufacturing process.
d. "Recycled Product" means a product that contains the highest amount of
post-consumer material practicable, or when post-consumer material is
impracticable for a specific type of product, contains substantial amounts of Pre-
consumer Material.
e. "Recyclable Product" means the ability of a product and its packaging to
be reused, reconditioned for use, or recycled through existing recycling collection
programs.
f. "Waste Reducing Product" means any product that will result in less waste
generated due to its use rather than another product designed to serve the same
function with a greater waste generation rate. This shall include, but not be
limited to, those products that can be reused, refilled or have a longer life
expectancy and contain a lesser amount of toxic constituents.
19. City Payroll Tax
Bidders should be aware of the payroll tax imposed by the:
a. City of Newark, New Jersey for services performed in Newark, New Jersey;
b. City of New York, New York for services performed in New York, New
York; and
c. City of Yonkers, New York for services performed in Yonkers, New York.
These taxes, if applicable, are the sole responsibility of the Contractor. Bidders should
consult their tax advisors as to the effect, if any, of these taxes. The Port Authority
provides this notice for informational purposes only and is not responsible for either the
imposition or administration of such taxes. The Port Authority exemption set forth in the
Paragraph headed "Sales or Compensating Use Taxes", in the Standard Contract Terms
and Conditions included herein, does not apply to these taxes.
20. Automated Clearing House Enrollment
The Port Authority of New York and New Jersey has transitioned to an electronic
method of paying its vendors, contractors and consultants via an Automated
Clearing House ("ACH") funds transfer. It is the Port Authority's expectation that
all vendors, contractors and consultants will be paid via an ACH funds transfer. To
avoid delays in payment, vendors, contractors, and consultants should enroll in
PART I - 9
PART I - STANDARD INFORMATION FOR BIDDERS