Rehab and Lead

Invitation to Bid HNS 26-11

NOTE: Contractors are not authorized to visit the property before or after the bid walk, without being accompanied by the City's Rehabilitation Specialist.

Documents included in Package:

Instruction to Bidders

Specs by Location/Trade (Scope of Work)

Subcontractor Certifications (if applicable)

Floor Plan / Site Drawing (if applicable)

Bid Walk & Bid Opening:

Bid Walk and Bidding Instructions:

All bid walks are mandatory.

If you are going to be late the policy is the following:

Contact me BEFORE the start time if you are going to be late. If you are going to be more than 10 minutes late, we will proceed without you and you will not be permitted to bid.

The day of a bid walk the best way to reach me is at (704) 589-2130

Bids must be received by the date, time and place specified. All others will be considered non responsive and disqualified.

The Bids will be opened at 600 East Trade St. immediately following the above due date and time.

Requirements For Bidders

The City awards rehabilitation bids to the lowest responsive and responsible bidder. A responsible bidder for the safe home program is one who:

Is a licensed general contractor in the State of North Carolina

Has a Renovate, Repair & Paint Certification repair-and-painting-program)

Is not listed on a local, state or federal debarment list

Carries an appropriate amount of insurance

Can provide references verifying the contractor has completed work of a similar scope in a good workmanship like manner or successfully completed prior work for the Safe Home program. Referenced work must have been completed in one year or less from date of this invitation to bid.

A responsive bidder must:

Submit all requested documentation on time

Meet the above requirements for responsibility at the time of bid submittal

Have the capacity to meet the required schedule for the project

Existing rehab projects contracted by the contractor must be on schedule

The City reserves the right to waive any minor informalities or irregularities, which do not go to the heart of the bid submittal or prejudice other offers, or to reject, for good and compelling reasons, any or all bid submittals.

Rehabilitation Specialist - Devin Smith City of Charlotte

Neighborhood and Business Services 600 E. Trade St.

Charlotte, NC 28202

PH: ( 7 0 4 ) 5 8 9 - 2 1 3 0

Fax:

Instructions to Bidders

Explanations to Bidders

Any explanation desired by a Contractor regarding the meaning or interpretation of the advertisement for bids, drawings, specifications, etc., must be requested in writing to the Rehabilitation Specialist with sufficient time allowed for a reply to each Contractor before the submission of their bids. Any interpretation made will be in the form of an addendum to the invitation for bids, drawings, specifications, etc., and will be furnished to all prospective Contractors. The Contractor must acknowledge any revision to the bid documents in the space provided on the bid form and it must be submitted with their bid package.

Preparation of Bids

Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed. If erasures or other changes appear on the forms, the person signing the bids must initial each erasure or change

The Contractor's Bid Proposal must be properly executed and submitted on the form provided. Bids by Contractors must be received by the Rehabilitation Specialist at the time and place specified on the "Invitation to Bid"

No bid will be considered unless all individual work items on the Bid Form including any addendums are priced. The sum of all work items must equal to the Total Bid Amount.

Unless called for, alternate bids will not be considered

Modification of bids already submitted will be considered if received at the office designated in the invitation for bids by the time set for opening of bids

Submittal of Bids

Sealed bids will be submitted to the Safe Home Program Office as directed in the invitation to bid prior to or at the appointed bid opening time

Bid will be time stamped on the date of delivery

Each bid must be submitted in a sealed envelope bearing on the outside the name of the Contractor, the name of the project for which the bid is submitted, and the date and time of the bid opening

All bids submitted must be typed or written in ink and signed by the Contractor's designated representative

Failure to include all forms may result in rejection of a bid

Required Bid Package Forms:

Scope of Work

Addenda Acknowledgement

Itemized Work Sheet

Subcontractor Certifications (if applicable)

Bid Validation

All approved bids will be valid for 60 days after the bid opening date

HOUSING AND NEIGHBORHOOD SERVICES

| 600 E. Trade Street | Charlotte, NC

City of Charlotte Housing and Neighborhood Services

600 E. Trade Street Charlotte, NC 28202

704-336-7600 4/1/2026

Spec # Spec Quantity Units Unit Price Total Price

Trade: 1 General Requirements

010 Asbestos Abatement Scope

See attached scope. An allowance to complete the scope of work attached.

Custom Lead Abatement Scope

See attached scope. An allowance to complete the scope of work attached.

Location Total:

Spec # Spec Quantity Units Unit Price Total Price

Trade: 4 Site Work

016 Exterminate Termites

Exterminate for termites. Drill and patch foundation and pavement where necessary. Includes treatment throughout the house. Exterminator must be licensed and provide a 5 year guarantee with an optional yearly renewable warranty for the homeowner.

Spec # Spec Quantity Units Unit Price Total Price

Trade: 21 HVAC

Gas fired equipment shall have minimum AFUE of 90. Installation includes inspection and replacement as necessary of gas lines and connections and exhaust venting.

Heat pumps and air conditioning equipment shall have a minimum SEER of 14. Installation includes new linesets.

Install the equipment complete with all devices, connections, refrigerant, and accessories necessary to produce a fully functioning HVAC system meeting all the requirements of the NC Mechanical and Electrical Codes as well as the Construction Specifications.

Install a new digital programmable thermostat.

Scope of work includes all repairs to the structure and finish surfaces that are necessary due to the removal of the old system and the installation of the new system.

Scope of work includes start up and testing of the new system, including demonstrating to the customer how to operate the thermostat and change the return air filter.

Provide rehab specialist with all installation manuals, user manuals, and warranty documentation.

Trade: 32 Roof/Chimney/Gutters/Downspouts

067 Tear Off & Reroof Shingles

Remove and dispose of existing roofing, inspect and repair roof deck (include 160 sq.ft. of decking replacement in bid) and install new 30 year architectural shingles. Provide the homeowner with a minimum of 3 color options. Include ice and water shield at all roof edges, felt paper, shingle over ridge vent, boots, flashing and all necessary accessories.

Repair/replaced all damaged or decayed rafters, ceiling joists, or other roof/attic area framing.

Location Total:

Spec # Spec Quantity Units Unit Price Total Price

Trade: 20 Flooring

0231 Floor System Repair

In the hallway, living room/great room, kitchen, den, den bathroom, and laundry closet, remove all fixtures, both built-in and free-standing. Dispose of any damaged or unsafe components of the floor assembly. This work may involve the installation of 2" x 8" joists spaced 16" apart on center, as well as plywood or tongue-and-groove subflooring.

Install waterproof interlocking vinyl plank flooring that comes

Spec # Spec Quantity Units Unit Price Total Price

Trade: 20 Flooring

with a minimum 25-year manufacturer's warranty. The installation must strictly follow the manufacturer's specifications.

The contractor is responsible for preparing the subfloor as needed to meet the manufacturer's installation requirements.

Install appropriate matching transition pieces wherever the new flooring meets other types of flooring.

Finally, install painted or stained wood quarter-round along all perimeters to complete the installation.

Provide the homeowner with a choice of three to five pattern selections from approved manufacturers.

Throughout the crawl space, replace all deteriorated band joists and masonry piers, ensuring that the floor is insulated in accordance with code. Install drop girders as necessary.

Additionally, identify and repair any plumbing leaks and electrical violations in the crawl space.

Spec # Spec Quantity Units Unit Price Total Price

Trade: 23 Electrical

0148 Light Fixture Replace

Replace hall bathroom wall mounted 4 bulb strip, UL approved, LED light fixture with shade and lamps.

0153 GFCI Receptacle 20 AMP

Install a flush-mounted, ground fault circuit interrupter (GFCI) duplex receptacle and cover plate in the hallway bathroom. Fish wire and repair any tear-out as needed.

0170 SMOKE AND CARBON MONOXIDE DETECTORS

Install UL approved ceiling mounted smoke and heat detectors permanently hard wired into outlet boxes with battery backups in all bedrooms and outside of all sleeping areas.

Detector in the hall way shall be a combination CO/smoke detector.

All detectors shall be interconnected so that when any one detector goes off, all other detectors also go off.

Installation shall comply with all requirements of the Electrical Code SMOKE AND CARBON MONOXIDE DETECTORS

0172 Demo or Terminate Wires in Box

Completely eliminate the exposed, abandoned wires behind the oven. If unable to completely demo, terminate the existing

wires in a code-approved junction box.

0185 Oven Circuit

Reroute oven circuit within walls so that all conductors are concealed or otherwise protected from physical damage.

Terminate conductors in an approved junction box or receptacle box with proper cable clamps/strain-relief and a listed cover plate, located in an accessible position within the cabinet.

Test circuit operation, verify grounding and polarity, and correct any related electrical deficiencies discovered during this work.

0186 REPLACE RECEPTACLES, SWITCHES AND COVER PLATES

Replace all existing receptacles, switches, device cover plates, and blank covers throughout the entire house (including the exterior, attic, and crawlspace).

Replace all two prong receptacles with three prong receptacles. Install GFCI breakers on all two wire receptacle circuits.

Install GFCI/AFCI breakers on all bedroom receptacle circuits. Label outlets per Code requirements.

Receptacles in Code defined wet or damp locations shall be GFCI protected.

Scope includes repair of any wall or ceiling damage.

Spec # Spec Quantity Units Unit Price Total Price

Trade: 23 Electrical

Trade: 34 Doors & Windows

0108 EXTERIOR DOOR HARDWARE

Replace rear and side entry hardware with lever handle entry set and single keyed deadbolt.

NOTE: Double keyed deadbolts are not permitted. All entry locksets shall be keyed alike.

Deadbolt keepers shall be installed with long screws that attach securely to framing (new prehung doors equipped with reinforced metal plates on the back side of the jamb are also acceptable in lieu of long screws).

The finish of new hardware shall match existing hardware unless home owner selects otherwise.

Trade: 35 Wall Coverings/Ceilings/Trim

0244 Termite Damage

Inspect and open up the affected wall, beam, floor, and ceiling as needed to determine full extent of termite and moisture damage, including adjacent framing. Includes the wall between the den and kitchen.

Remove and replace all damaged structural members (studs, plates, beams, joists, subfloor) as necessary to restore full structural integrity, following current building codes and any required engineering direction.

Repair or replace insulation, wall and ceiling surfaces, trim, and flooring in the affected area, matching existing finishes as closely as reasonable.

Handle any necessary temporary adjustments to electrical, plumbing, or HVAC in the work area and restore them to code-compliant condition.

Obtain required permits and inspections, protect adjacent areas during construction, clean up on completion.

0264 Ceiling Repair Throughout the House

Inspect all rooms for cracked, sagging, stained, or otherwise damaged drywall/plaster ceilings, including prior patch areas and visible water damage.

Remove loose, soft, or delaminated material in affected areas and open up as needed to confirm that underlying framing is sound and dry.

Replace damaged drywall/plaster with new materials of matching thickness; tape, mud, and sand to a smooth finish, including re-texturing to blend with existing surfaces as closely as practical.

Spec # Spec Quantity Units Unit Price Total Price

Trade: 35 Wall Coverings/Ceilings/Trim

Prime all repaired areas, and any stained surfaces, with an appropriate stain-blocking primer.

Apply finish paint to all repaired ceilings (and to logical break points such as entire ceilings as agreed), using

owner-approved colors and sheens, and feather into adjacent areas for a uniform appearance.

Repair or reinstall any trim, fixtures, or hardware disturbed during the work, perform paint touch-ups on affected trim, and leave rooms clean and ready for use.

Location Total:

Unit Total for 4418 Oak Drive, Unit Unit 01:

Address Grand Total for 4418 Oak Drive:

Bidder:

Scope of Work for Lead Hazard Control

Address: 4418 Oak Dr Date: 4/1/2026

All work described must be performed by a North Carolina state-certified lead firm, and a state lead permit is required. All work must comply with all applicable federal, state, and local regulations. Provide a separate price for each line item and add the total of line items at the end of the scope. Transfer the lead scope total to the lead control line item in the main scope of work.

Total Bid for Lead Scope $

Scope of Work for Asbestos Hazard Control

Address: 4418 Oak Dr Date: 4/1/2026

All work disturbing asbestos containing materials (ACM) must be performed in compliance with all applicable federal, state, and local regulations. Work in the rehab scope that reasonably can be anticipated to disturb ACM is listed below. The contractor is responsible for identifying all activities that disturb ACM and for the proper removal and disposal of all ACM disturbed while working on this project.

If all disturbed ACM materials will fit into a single asbestos waste or glove bag, contractor's workers who are properly trained under OSHA Construction Standard Asbestos Regulations 29 CFR 1926.1101 may remove and dispose of the ACM using safe work practices.

If all disturbed ACM materials will not fit into a single asbestos waste or glove bag, or if workers are not properly trained, the contractor shall hire a state certified asbestos abatement firm to remove and dispose of the disturbed ACM materials.

Provide a separate price for each line item and add the total of line items at the end of the scope. Transfer the asbestos scope total to the asbestos control line item in the main scope of work.

Total Bid for Asbestos Scope: $