West Bloomfield Township Curbside Trash, Yard Waste, And Recycling Collection And Disposal Program

CHARTER TOWNSHIP OF WEST BLOOMFIELD
REQUEST FOR PROPOSAL
CURBSIDE TRASH, YARD WASTE, AND RECYCLING COLLECTION
AND DISPOSAL PROGRAM
BID #: 09012026-CURBSIDE-TRASH
DEADLINE: October 29, 2026 @ 2:00 P.M.
The Charter Township of West Bloomfield is requesting proposals from a single designated Solid
Waste Hauler for curbside trash, yard waste, and recycling collection and disposal program. Sealed
proposals will be received by the Charter Township of West Bloomfield Clerk's Department at 4550
Walnut Lake Road, West Bloomfield, Michigan 48323 until Friday October 29, 2026 @ 2:00 p.m. At
which time the name of submitting Bidders will be read. One (1) original and two (2) copies of a
proposal must be submitted.
Bid packages can be obtained at the Township Clerk's office during normal working hours, 8:00 a.m.
- 4:30 p.m., or through the Michigan Intergovernmental Trade Network (MITN),
www.bidnetdirect.com//west-bloomfield-township.
WEST BLOOMFIELD TOWNSHIP RESERVES THE RIGHT TO ACCEPT OR REJECT
ANY OR ALL BIDS AND TO WAIVE ANY IRREGULARITIES.
GENERAL CONDITIONS
1. 1. PROPOSAL SUBMITTAL
All proposals must be submitted in a sealed envelope or package, and must include the
following information on the exterior of the package:
* Bidder's Business Name and Address
* Bid Number and Proposal Name
* Four (4) hard copies and a .pdf of all bid documents
* Send proposals to:
Deborah Binder, Township Clerk
Charter Township of West Bloomfield
4550 Walnut Lake Road
West Bloomfield, MI 48323
DO NOT PUT YOUR PROPOSAL IN THE TOWNSHIP DROP BOX.
It is the responsibility of the Bidder to ensure that the proposal arrives on time and at the right
place. Any proposals received after the above date and time will be disqualified.
2. PUBLIC INFORMATION
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All submitted proposals and information included therein or attached thereto shall become
public record upon delivery to the Township.
3. CLARIFICATION OF RFP
Any request(s) for clarification of this RFP shall be made in writing. For general submittal
questions contact Catherine Ellerson, Purchasing and Procurement Manager,
cellerson@wbtownship.org. In the event it becomes necessary to revise any part of the RFP,
an Addendum will be posted on the Township website and the MITN website.
4. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The Township reserves the right to reject any or all proposals, to award the contract or not
award the contract. The Township reserves the right to reject low proposals or to accept a
higher proposal, to negotiate terms and conditions, to waive any irregularities and/or
informalities, and to accept or reject any item or combination of items. The Township reserves
the right to award the project or service to the Bidder it deems to best serve the overall interests
of the Township and reserves the right to accept or reject all proposals received in response to
the Request for Proposals.
Any acceptance of a proposal shall not be binding on the Township until the Township Board
has approved the award of contract, and until the Bidder has submitted the signed contract and
proof of insurance and satisfied all acceptance conditions. The Township reserves the right to
continue to review, evaluate and investigate all proposals and Bidders until there is a binding
contract between the parties.
5. RESPONSIVE PROPOSALS
Bidders are expected to examine the RFP requirements and all instructions. Failure to do so shall
be at the Bidder's risk. The proposal shall substantially conform to the terms, conditions, and
specifications of this Request for Proposal; otherwise, it may be declared nonresponsive and
rejected. Bidder shall provide a straightforward, concise description of the capabilities to satisfy
the requirements of the Request for Proposals. The person signing the proposal must initial all
erasures or other changes. If any person contemplating submitting a proposal is in doubt of the
true meaning of any part of the specifications or other conditions with the RFP, then the Bidder
is advised to call and have the portion in question clarified.
6. CHANGES AND ADDENDA TO PROPOSAL DOCUMENTS
Each change or addendum issued in relation to the RFP will be on file in the Purchasing Office.
In addition, all changes and addenda will be posted on the Township website and MITN
website. It shall be the Bidder's responsibility to make inquiry as to the changes or addenda
issued. All such changes or addenda shall become part of the contract and all bidders shall be
bound by such changes or addenda.
7. INTERVIEWS/PRESENTATIONS
The Township reserves the right to interview qualifying Bidders as part of the evaluation
process.
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8. PROPOSED PRICE
The prices proposed shall be held firm for one hundred twenty (120) days or final award of
contract, whichever comes first, except the successful proposal prices shall be held firm for
the entire contract period. The terms and provisions of this RFP and the Bidder's response
shall become contractual obligations if a contract ensues. Failure of the successful Bidder to
accept these obligations may result in cancellation of the award.
9. WITHDRAWAL OF PROPOSAL
Proposals may be withdrawn in person by a Bidder or authorized representative provided their
identity is known and a receipt is signed for the proposal, but only if the withdrawal is made
prior to the stated proposal deadline. No proposal may be withdrawn for at least one hundred
and twenty (120) days after opening except for the successful Bidder whose prices shall
remain firm for the entire contract period.
10. EXECUTION OF CONTRACT
Each proposal is received with the understanding that an acceptance in writing by the Township
of the offer to furnish any or all of the services and materials described shall be implemented
by in the written Contract (attached) to be approved by the Township between the Bidder, as
the independent contractor, and the Township. It is agreed that the successful Bidder will not
assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to
the same, or any part thereof, without previous consent of the Township and any sureties.
If a Bidder does not execute the Contract to the Township within ten (10) days after being
notified of selection, the Township may give notice to the Bidder of the Township's intent to
select the next most qualified Bidder or call for new proposals, whichever the Township deems
most appropriate.
No contract with the Charter Township of West Bloomfield can be assigned, transferred,
or subcontracted without approval in writing from the Township.
11. LIABILITY FOR COSTS
The Township is not liable for any costs incurred by Bidders with regard to this RFP.
12. TAX EXEMPTION
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not
include such taxes in the proposal figure. The Township will furnish the successful Bidder
with tax exemption certificates when requested.
13. INDEMNIFICATION AND HOLD HARMLESS
The Bidder shall, at its own expense, protect, defend, indemnify and hold harmless the Charter
Township of West Bloomfield, its elected and appointed officials, employees and volunteers,
and others working on behalf of the Charter Township of West Bloomfield against any and all
claims, damages (including, but not limited to direct, indirect, incidental, consequential, special,
and punitive damages), costs, lawsuits, and expenses including, but not limited to all costs
from administrative proceedings, court costs, and attorney fees that may incur as a result
of any acts, omissions or negligence of the selected Bidder, its employees or agents, or its
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subcontractors of sub-subcontractors, or any of their officers, employees or agents which
may arise out of the contract.
The Bidder's indemnification responsibilities shall include the sum of damages, costs, and
expenses which are in excess of the sum paid out on behalf of or reimbursed to the Charter
Township of West Bloomfield or its elected and appointed officials, employees and volunteers,
or by the insurance coverage obtained and/or maintained by the successful Bidder pursuant to
the requirements of this RFP and the contract entered into.
14. INSURANCE REQUIREMENTS
The successful Bidder shall secure and maintain during the term of the awarded contract
insurance in the types and amounts specified in Section 5 of the attached Contract from an
insurance agency authorized to do business in the State of Michigan whose rating is
satisfactory to the Township's Risk Management Advisor. The successful Bidder shall be
required to provide a certificate of insurance evidencing the required coverage prior to
execution of the contract and the policies shall include the additional insured language. In
addition, a copy of Bidder's current insurance coverage should be attached to the submitted
proposal.
15. IRAN LINKED BUSINESS
In accordance with Michigan Public Act 517 of 2012, the Iran Economic Sanctions Act, MCL
129.311, et seq., effective date 4/1/13, all vendors must certify that they are not an "Iran Linked
Business" to submit a proposal. The Act prohibits individuals who have economic relations
with Iran from submitting proposals on RFPs with the State or any other public entity. The Act
also includes penalty provisions for submittal of false certifications.
16. MATERIAL SAFETY DATA SHEETS
Safety Data Sheets (SDS), previously known as Material Safety Data Sheets (MSDS), must
be supplied when chemicals are part of any order.
17. NON-COLLUSION
Bidder declares that the proposal is not made in connection with any other Bidder submitting
a proposal for the same commodity or commodities, and that the proposal is bona fide and is
in all respects fair and without collusion or fraud.
18. FEDERAL, STATE, LOCAL LAWS
All Bidders will comply with all federal, State, and local laws, ordinances, rules, and regulations.
Ignorance on the part of the Bidder shall not in any way relieve the Bidder from responsibility
for compliance with said laws and regulations, or any of the provision of these documents.
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CONTRACT
1. CONTRACT PERIOD
The contract period shall be for two (2) years from the effective date, with additional three (3)
year terms pursuant to the terms and conditions outlined in Section 3(P) of the attached
Contract.
2. CANCELLATION OF CONTRACT
The Township reserves the right to cancel the Contract pursuant to the terms found in Section
3(P) and Sections 3(I) and 3(J) of the attached Contract.
SUBMITTAL REQUIREMENTS
BIDDER INFORMATION
Firm Name: _____________________________________________________________________
Address: ________________________________________________________________________
City/State/Zip Code: ______________________________________________________________
Telephone Number: _________________________ Email Address: ______________________
Firm Established: ___________________________ Years in Business: ____________________
Type of Organization: _______________________ State of Organization: _________________
Representative's Name: ___________________________________________________________
Title: ___________________________________________________________________________
Signature: ______________________________________________________________________
Date: ___________________________________________________________________________
It is agreed by the signed bidder that the signature and submission of this proposal represent the
bidder's acceptance of all terms, conditions, and requirements of the proposal specifications and, if
awarded, the proposal shall be incorporated into the Contract between the parties.
The bidder agrees that the cost of any work performed, materials furnished, services provided, or
expenses incurred, which are not specifically delineated in the proposal documents, but which are
incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included
in the prices for the various items scheduled.
It is understood that all proposed prices shall remain in effect for at least one hundred twenty (120)
days from the date of the proposal opening to allow for the award and that, if awarded, the Contract
the prices shall remain firm throughout the Contract period and any renewal term.
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The bidder affirms that he/she is duly authorized to execute this proposal; that this proposal has not
been prepared in collusion with any other bidder; and that the contents of this proposal as to prices,
terms or conditions have not been communicated by the undersigned or any employee or agent, to any
competitor; and the bidder has full authority to execute the Contract awarded as result of, or on the
basis of the proposal.
By submission of this proposal the Bidder agrees that at the time of submittal: (1) Bidder has no interest,
including financial benefit, commission, finder's fee, or any other remuneration, and shall not acquire any
interest, either direct or indirect, that would conflict in any manner or degree with the performance of
Bidder's services; and that (2) Bidder had no notice or knowledge of any Conflict of Interest that would be
created by an award of Contract to Bidder. Conflict of Interest shall include holding or retaining
membership or employment on a board, elected office, department, division of bureau, or committee
sanctioned by and/or governed by the Charter Township of West Bloomfield. Bidders shall identify any
interest and the individuals involved on separate paper with the proposal; and shall understand that the
Township, at its discretion, may reject the proposal.
SPECIFICATIONS
Through this RFP, West Bloomfield Township hereby invites contractors that meet the qualifications set
forth herein to submit proposals to provide approximately 23,000 homes in West Bloomfield Township
with curb side trash, yard waste, and recycling collection and disposal, in accordance with the attached
Residential Solid Waste and Recycling Disposal Contract and this Request for Proposal. The successful
Contractor would be the exclusive provider of these services to all residential units in the Township.
1. REQUIRED BID DOCUMENTS, DISCLOSURES AND SUBMITTALS
a. Contract. The submission of a Bid requires complete execution of the Contractor portion of the
Contract, confirming Contractor's acceptance of the form and substance of that Contract and
all of its specifications, requirements and exhibits. The attached Contract and Exhibits outline
the Township's requirements and expectations. These requirements comport with Chapter 13
of the Charter Township of West Bloomfield Code of Ordinances, as may be amended, which
is attached as Exhibit H. A successful bid will comport with all the requirements and
specifications laid out in the attached Contract and Exhibits.
b. Contract Definitions, Requirements and Specifications. The submission of a Bid constitutes
an understanding and agreement to the Contract Definitions, Requirements and Specifications
that are attached to and part of the contract, which is attached as Exhibit B.
c. Contract Rates and Details. All Bids must be submitted by filling in the proper blanks on the
Contract Rates and Details Bid Forms II attached to the Contract as Exhibit C, which upon
Township approval, will become part of the Contract.
d. Sworn Statement of Qualifications. Bids shall include or be accompanied by a Sworn
Statement of Qualifications which shall include the following information:
i. All legal and assumed names and addresses of each Bidder. In the case of an
individual or individual proprietorship, the name of each owner shall be given.
In the case of a partnership, or co-partnership, the name of each registered
and/or silent partner shall be given. In the case of a corporation or other form of
business, the names of the officers, directors, members, resident agents, majority
or controlling shareholders and parent companies shall be given.
ii. Past performance on work of a similar nature.
iii. Financial resources.
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iv. Equipment, employees and/or subcontractors proposed to be used in
performing the work.
v. References to the name, position, address and phone number of a person to
contact for each municipal customers to whom the Bidder has provided solid
waste and/or /recycling services in the last five (5) years.
vi. All other information that confirms or demonstrates the Bidder's ability to
legally and actually perform the required work, including licenses, permits,
other governmental approvals, and contracts or descriptions of contracts for all
equipment and disposal, transfer or processing sites.
e. Non-Collusion Affidavit. No more than one Bid per Option from any Bidder, under the same or
different names, will be considered, and upon reasonable grounds for believing a Bidder is
interested in more than one Bid or that collusion exists among Bidders, the Township may reject
and refuse to consider those Bids. To confirm compliance with these requirements, Bids shall
include a signed and notarized Non-Collusion Affidavit in the form attached hereto.
f. Letter of Credit or Cash Bond. The successful Bidder will be required to secure and deliver to
the Township a performance security in the form of a letter of credit in the amount of Two
Million Dollars ($2,000,000.00). Specifications and requirements regarding this performance
security may be found in Section D of the Contract. The Letter of Credit form is attached as
Exhibit D. a Letter of credit, a cash bond drawn on a Michigan bank is acceptable.
g. Township Facilities. The successful Bidder will be required to provide the solid waste and
recycling collection and disposal service to and for the Township Facilities as designated and
described in Exhibit E throughout the term of the Contract and without a separate or additional
charge.
h. Route Map and Schedule. Exhibit E is the current collection schedule for the Township.
This schedule is the preferred schedule for all bidders. Should a bidder wish to propose an
alternate schedule, they must request and obtain copies of the Township's current Geographic
Information System (GIS) Subdivision Map, which shall be used and submitted to identify the
proposed routes and schedule. Upon Contract award and Township approval, the Map will be
Exhibit G, and the successful Bidder(s) shall provide at least sixty (60) days written notice to
all residents of the collection schedule.
i. Recycling Materials and Rewards Program. The Contract will require collection for
recycling of all of the materials identified in the Acceptable Materials Recycling
Guidelines that is attached to this Notice as Exhibit F. Bids shall include a written
description of any programs or incentives the bidder agrees to provide to customers to
encourage recycling under the recycling specifications outlined in the Contract and Exhibit
B.
j. Bid Bond. Each Bidder must submit a Bid Bond executed by a surety company acceptable to
the Township and licensed to do business in the State of Michigan; or in the form of a cashier's
check or irrevocable bank letter of credit payable to the Township in the amount of One
Hundred Thousand ($100,000.00) Dollars, that guarantees the Bidder will enter into and fulfill
each Contract bid upon. Checks, bonds or letters of credit will be returned promptly after the
Township, and the selected Contractor have executed a Contract. Bids may not be withdrawn
until after February 26, 2027. If no Contract has been awarded by that date, any Bidder may
withdraw its Bid and Bond.
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INDEX OF ATTACHMENTS TO THIS NOTICE
Page
A. Vendor Certification that it is not an "Iran Linked Business" 10
B. Contract - Single Waste Hauler Agreement without attachments 11-31
C. Contract Rates and Details 32
D. Letter of Credit Form 33-35
E. Township Facilities and Service Sites 36
F. Acceptable Materials Recycling Guidelines 37-38
G. Service Area and Route Map 39
H. Chapter 13 of the Charter Township of West Bloomfield Code of Ordinances 40
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EXHIBIT A
VENDOR CERTIFICATION
THAT IT IS NOT AN
"IRAN LINKED BUSINESS"
Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311, et seq.),
before accepting any bid or proposal, or entering into any contract for goods or services with a
prospective Vendor, the Vendor must first certify that it is not an "IRAN LINKED BUSINESS," as
defined by law.
VENDOR
Legal Name
Street Address
City
State and Zip
Corporate ID # / State
Taxpayer ID #
(please complete in its entirety)
The undersigned, with: 1) full knowledge of all of Vendors business activities, 2) full knowledge
of the requirements and possible penalties under the law MCL 129.311, et seq., and 3) the full and
complete authority to make this certification on behalf of the Vendor, by his/her signature below
certifies that the Vendor is NOT an "IRAN LINKED BUSINESS" as defined by MCL 129.311,
et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a possible
contract to supply goods and/or services to the Charter Township of West Bloomfield,
Signature of Vendor's
Authorized Agent:
Printed Name of Vendor's
Authorized Agent:
Witness Signature:
Printed Name of Witness:
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EXHIBIT B
SINGLE WASTE HAULER AGREEMENT BETWEEN THE CHARTER
TOWNSHIP OF WEST BLOOMFIELD AND __________________________
This Single Waste Hauler Contract, ("Contract") is between the Charter Township of West
Bloomfield, a Michigan municipal corporation, having an address of 4550 Walnut Lake Rd. West
Bloomfield, MI 48323, ("Township") and _____________, having an address of __________.
("Contractor"). Township and Contractor may be referred to collectively as ("Parties") or
individually as a ("Party"). The Contract shall be effective on the date of the last signature
("Effective Date").
Contract Purpose: The Township has requested proposals from qualified companies
interested in performing solid waste, yard waste, and recycling collection and disposal
services for the Township. The proposal of the Contractor has been received and
determined by the Township to be the most responsive proposal received at the best
services value for the estimated costs. The Township desires to contract for the services.
The Contractor is willing to provide these services pursuant to the terms and conditions of
this Contract.
1. DEFINITIONS
Definition and Terms: Whenever referred to in any documents, the following terms (or
pronouns used in place of them) occur, the intent and meaning thereof shall be interpreted
as follows:
a. Ash: Includes residue from fires used for cooking or heating buildings.
b. Brush: Includes branches, twigs, and shrub clippings that are less than four (4) feet in
length and two (2) inches in diameter and the weight limit not to exceed sixty (60)
pounds per bundle.
c. Bulk Item: Means large pieces of furniture, bed springs, mattresses, large appliances,
washers, dryers, air conditioners, microwave ovens, humidifiers, de-humidifiers,
stoves, refrigerators, hot water heaters, water closets, toilets, bathtubs, sinks, carpet and
pad(bundled not to exceed four (4) foot lengths and not to exceed 60 pounds each
bundle), storm doors, storm windows, lawn furniture, railroad ties, fence parts or
sections no larger than three (3) feet by eight (8) feet, fence posts no larger than four
(4) inches by four (4) inches by eight (8) feet and other similar large household items.
d. Commingled Recyclables: A collection of recyclable material placed in a single,
approved container for collection at curbside.
e. Contract: Shall mean this Contract between the Township and [Contractor].
f. Contractor: Shall mean [Contractor]. [Contractor] shall not be permitted to change
management of its company materially to another company, change majority
ownership or assign, or sub-contract in whole or in part without the written consent of
the Township, such consent to not unreasonably be withheld.
g. Curbside: Means a location as near as possible to the main-traveled portion of the
roadway for the placement of residential solid waste, recyclable materials, or yard
clippings for collection.
h. Designated solid waste hauler: Means the licensed solid waste hauler identified under
this contract to collect, transport, and dispose of the residential solid waste, recyclable
materials, and yard clippings generated from residential premises within the
Township.
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