RFP - Engineering Services for Edgecombe County Planning and Inspections Department

Edgecombe County Request for Proposals (RFP)

Engineering Services

for Edgecombe County

Planning and Inspections Department

RFP # 05-26 ECPI

Issue Date: March 24, 2026

Response Deadline: April 23, 2026

Edgecombe County

Planning and Inspections Department

County Administration Building – Room 205 201 St. Andrew St. – PO Box 10

Tarboro, NC 27886

EDECOMBE COUNTY REQUEST FOR PROPOSAL ENGINEERING SERVICES

EDGECOMBE COUNTY PLANNING AND INSPECTIONS DEPARTMENT

Edgecombe County is seeking the services of a qualified consultant for engineering services for the review of stormwater plan submittals, calculations, and related services, as well provide review for new cell tower submittals, colocations, and related services.

BACKGROUND

Edgecombe is a rural County situated approximately one hour's drive east of Raleigh and two hour's drive inland from North Carolina's beaches. With a population of approximately 49,000 persons, the County maintains a firm agricultural base while supporting advanced manufacturing.

The purposes of the engineering services are:

• To review stormwater plan submittals, calculations, and related services;

• To review cell tower plan submittals, colocations, and related services.

GENERAL INFORMATION

1. Request for Proposal Document

The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award. All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by reference.

2. Notice to Vendors regarding RFP Terms

It shall be the Vendor’s responsibility to read the instructions, the County's terms and conditions, all relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and specifications herein. Vendors are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP, those must be submitted in writing, electronically to Dervin Spell at dervinspell@edgecombeco.com or by written correspondence, Attn: Mr. Dervin Spell, Director. Questions must be received by March 31, 2026. Reponses to the questions will be posted on the County’s website at: www.edgecombecountync.gov/bid_opportunities.

If the County determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum. The County may also elect to leave open the possibility for later negotiation and amendment of specific provisions of the Contract that have been addressed during the question-and-answer period. Other than through this process, the County rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s proposal. This applies to any language appearing in or attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendor’s instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall constitute a firm offer. By execution and delivery of this RFP Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposefully or inadvertently, shall have no force or effect and will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s proposal as nonresponsive.

Contact with anyone working for or with the County regarding this RFP other than the County Contract Specialist named on the face page of this RFP in the manner specified by this RFP shall constitute grounds for rejection of said Vendor’s offer, at the County’s election.

3. Project Schedule

The project will follow the following schedule:

March 24, 2026	Advertisement of RFP for Engineering Services
April 6, 2026	Deadline for submission of questions
April 23, 2026	RFP responses due by 5:00 PM local time
April 30, 2026	Firm selection / Contract Negotiations
June 1, 2026	Contract Award (Commissioners Meeting)

SUBMITAL

Sealed proposals must be received no later than April 23, 2026 at 5:00 PM. Submit three (3) copies of proposals in a mailing container or envelope that is plainly marked on the outside with “EDGECOMBE COUNTY PLANNING”. The County is not responsible for delays in the delivery of proposals. We will not open any responses received later than the date and time stated above. Emailed or faxed proposals will NOT be accepted.

Proposals are to be delivered to:

Mailing Address:

Edgecombe County Planning and Inspections

Attn: Dervin Spell, Director

PO Box 10

Tarboro, NC 27886.

Physical Address:

Edgecombe County Administration Building

Dervin Spell, Director

Room 205

201 St. Andrew Street Tarboro, NC 27886.

Proposals shall not be considered confidential, and no information contained therein shall be treated by the County as either confidential, proprietary, or trade secret information. The contents of the proposals shall be considered public records of the County. Any firm submitting a proposal hereunder further acknowledges and agrees that the County is a public entity, which is required to abide by laws governing public records and shall not be liable for disclosures required by law. All materials submitted in response to this RFP shall become the property of the County upon delivery to the address set forth above. This RFP does not obligate Edgecombe County to pay any costs incurred by respondents in the preparation and submission of a proposal. This RFP does not obligate Edgecombe County to accept or contract for any expressed or implied services. The successful firm must assure that services performed meet all current industry standards, follow best practices, and comply with all applicable laws and regulations.

Edgecombe County invites and encourages participation in the procurement process by businesses owned by minorities, women and disabled business enterprises. Edgecombe County reserves the right to reject any and all proposals and to terminate this RFP at any time.

REQUIRED PROPOSAL DOCUMENTS

Cover Letter

Firms shall provide a cover letter that describes their interest in working with the County on this project. It should also include the following:

• Firm name, address, contact information, and point of contact;

• A summary of the contents of the proposal; and

• Tax ID number or Federal Employer I.D. Number

Proposal Format

Included in its proposal, a firm must provide the following information to the County, and shall guarantee the accuracy of such information by signature of its authorized representative:

1. Qualifications: Describe your firm’s qualifications to perform the services requested. Include a list of your team that will be assigned to this project and each member’s qualifications. Also describe your current workload as far as to show your firm’s ability to meet the time demands of this project.

2. Experience: Provide a detailed description of your firm’s work on similar projects. Provide supporting information including pictures and locations. If applicable, describe your familiarity with Edgecombe County.

3. Approach: Describe the approach your firm will take to provide the services requested and to meet any provided timelines.

4. Reference: Provide references (min 3-max 5) from similar services that are comparable in size and scope.

Evaluation Criteria:

After the submission of the RFP responses, firms may be requested to participate in an interview. Each response will be evaluated and ranked on the criteria set forth below. The criteria will be weighted as noted below in determining the award. After the evaluation, the County will identify the firm that can provide the greatest overall benefit to the project. Should the firm with the highest score decline the offer, the firm with the second highest score will be extended the opportunity to provide services.

Scoring Criteria (100 Points)

1. 40 points – Qualifications

2. 20 points – Approach

3. 20 points – Successful Experience

4. 10 points – Timely Delivery of Service and/or Product

5. 10 points - Responsiveness

Any proposal submitted without the expressed requirements of this RFP, or submitted after the deadline will be rejected. The County will review submitted proposals and select the highest ranked and most qualified firm. The County reserves the right to disqualify any firm on the basis of any real or apparent conflict of interest, openly disclosed or otherwise. Once selected, the County will negotiate with the firm a fee schedule and a not-to-exceed contract amount. All expenses associated with response to this RFP are the responsibility of the responder.