RFP 004-26 Beach Access #2 & #4 Concession Services

March 25, 2026
RE: Request for Proposal # 006-26
Concession Services - Beach Access #2 and Beach Access #4
To Whom It May Concern:
Onslow County is seeking a vendor(s) to provide concession services at Beach Access #2 located at 2950 Island Drive,
North Topsail Beach and Beach Access # 4 located at 484 New River Inlet Road, North Topsail Beach. Concession
services will be performed during the operating seasonal months for the calendar year 2026.
If your company is interested in providing a proposal for these services, please review the attached guidelines, proposal
form, and sample services agreement. Proposals must be submitted in writing, using the proposal form attached, no
later than April 7, 2026 by 2:00 PM.
Proposals shall include the amount of compensation that will be paid to the County for concession rights during the
operating season. The amount paid to the County will be a lump sum amount with 50% being payable May 13, 2026
and the remaining balance (50%) payable June 17, 2026.
Proposals may be mailed or hand carried to:
Onslow County Purchasing Department
Attn: Christina Russell
234 NW Corridor Blvd.
Jacksonville, NC 28540
It is the responsibility of the contractor to ensure receipt of proposal.
The awarded contractor(s) will be required to enter into a service agreement provided by the County.
Any exceptions to the service agreement must be submitted with your proposal.
If you have any questions, you may email them to: PurchasingBids@onslowcountync.gov no later than March 31, 2026
by noon.
Sincerely,
Christina Russell, CLGPO
Purchasing Division Manager
Attachment
Purchasing and Contracting Office Onslow County Government
234 NW Corridor Blvd Jacksonville, NC 28540 Phone:910-455-1750 Fax:910-455-3024 OnslowCountyNC.gov

Request for Proposals
RFP No. 004-26
Concession Services
Beach Access #2 & Beach Access #4
Issued By:
Onslow County Purchasing Department
234 NW Corridor Blvd.
Jacksonville, NC 28540
Phone: (910) 455-1750
Issued For:
Date of Issue: March 25, 2026
Due Date: April 7, 2026
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Requirements for Concession Services
Beach Access #2 and Beach Access #4
1. The Contractor shall provide daily beach concession services beginning on Memorial Day weekend and ending
Labor Day weekend for the 2025 calendar year. Minimum hours of daily operation shall be 11:00AM until 4:00PM.
Contractor is not authorized to operate concession services prior to 9:30 AM and/or after 7:30PM.
The Contractor may, if he/she desires, operate the beach concession services sooner than Memorial Day weekend
beginning May 1, 2026 and extend the services to September 30, 2026 either on a daily or weekend basis. Note:
Daily beach concessions are required beginning Memorial Day weekend through Labor Day weekend.
2. The Contractor shall furnish all food, beverage, supplies, equipment, and all management and labor necessary for
the concession services in the area(s) designated by the Onslow County Parks Superintendent. The Contractor
acknowledges that the Owner is unable to provide any assurances as to the existence of other food vendors in
public beach areas.
3. The Contractor shall be permitted to develop and plan the menu and price list of items available based upon the
Contractor's professional judgment of the types of items in demand. The Contractor may include snacks, candies,
hot and cold non-alcoholic beverages, chips, and hot and cold sandwiches. Sundries/novelty items such as
sunglasses, suntan lotion, beach apparel, etc. may also be made available for sale by Contractor. The Contractor
will also furnish all products and services authorized hereunder to its customers and patrons upon a fair, equal
and non-discriminatory basis and charge fair, reasonable and non-discriminatory prices for each unit of product
or services. The menu and price list shall be emailed to the Parks Superintendent, Doug Jones, no later than May
1, 2026. Email menu and price list to Jeremiah_Jones@onslowcountync.gov. Normal or routine price adjustments
may be made by the Contractor to remain competitive but will need to be approved by Parks Superintendent prior
to posting.
4. The Contractor shall serve all food in Styrofoam, plastic or paper containers. Canned products are approved for
use but glass products shall not be used for distribution of food.
5. The Contractor shall not operate any vending machines.
6. The Contractor's employee or employees shall be clean, courteous, efficient, and neat in appearance at all times.
Contractor shall not employ any person or persons in or about the assigned premises who shall use improper
language or act loud, boisterous, or otherwise improper manner.
7. The Contractor shall bear all costs of operating the business, including any and all taxes assessed against its
furnishings, equipment, or stocks of merchandise and supplies, and shall obtain and pay for all permits, licenses,
or other authorizations required by authority of law in connection with the operation of its business at said beach
access facilities. Copies of appropriate permits must be submitted to the Purchasing Department prior to
beginning operations.
The County makes no warranties or guarantees that the premises are ready or suitable for Contractor's purpose.
Contractor must request alterations to concession stand(s) to the Parks Superintendent, Doug Jones. Contractor
shall not make any changes/alternations until approval is granted by Parks Superintendent.
8. The Contractor shall maintain general liability and property insurance in the amount not less than $100,000. A
copy of the insurance binder evidencing such coverage shall be filed with the Purchasing Department. The
Contractor will provide workman's compensation for its employees, if any, as required by law.
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Requirements for Concession Services - Continued
Beach Access #2 and Beach Access #4
9. All payments shall be made payable to "Onslow County". Payment is nonrefundable once received by the
County. All payments will be received at Onslow County Parks and Recreation Administration Office.
10. No equipment will be provided by the County. The Contractor shall be responsible for the acquisition and repair
of all equipment utilized in providing this service. Onslow County will not assume any liability for any damages to
Contractor's equipment and/or supplies. At the end of the season (September 30th) all food and supplies will be
removed from the sites and equipment will be unplugged.
11. The Contractor shall pay for all utilities, including but not limited to electricity, heat, gas, sewer services, telephone
service, all which shall be separately metered per Beach Access #2 & #4. There are separate meters for the electric.
Contractor will be required to put the service in the contractor's name upon award of contract. The County shall
not be or become liable for damages to the Contractor alleged to be caused or occasioned to or by or in any way
connected with or the result of any interruption, defect or breakdown from any cause whatever of any of such
services. If Contractor fails to pay such utilities, County may at its discretion immediately terminate this
Agreement, pay the utility bills due and owing, and charge such costs and payments against Contractor.
Since the water system is tied together, the contractor will be required to pay the county a flat rate payment
of Fifty Dollars and no cents ($50.00) per month for water usage. Payment shall be made in advance, due on
the first day of each month during the operating season. This $50 cost is per Beach Access #2 & #4.
12. The Contractor shall keep and maintain the premises in neat, orderly, safe, and clean condition all times during
the term of this Agreement, and shall return the same to County at any termination hereof in as good a condition
as the same was at the commencement of the term hereof, except for loss, damage or depreciation caused by
reasonable wear and tear and damage by accidental fire or other casualty.
13. The County shall have the right to enter the premises at all reasonable hours for the purpose of inspecting the
same; however, the County shall provide the contractor with reasonable notice of the County's intent to enter
and inspect the premises.
14. Signs: All exterior signs must be emailed to Jeremiah_Jones@onslowcountync.gov to be approved by Onslow
County Parks Superintendent, Doug Jones no later than May 1, 2026 and when requesting revisions to items or
pricing.
15. Failure to abide by these terms and conditions may cause termination.
16. Site visits can be scheduled by contacting the Onslow County Parks Superintendent, Doug Jones at (910) 937-1325.
Bidder may submit a proposal for both concession locations and/or may submit a proposal for a Beach Access concession
location. Once proposals are received, County shall decide the better option in which to contract for the services for Beach
Access #2 and Beach Access #4. Proposal Forms are on the next pages and shall be filled out in full for the option in which
Bidder is submitting proposal for either both locations or separate locations.
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Proposal Form
Beach Access #2 & Beach Access #4
I have carefully examined the Request for Proposal and the requirements for concession services, and hereby propose to
furnish all food, beverages, supplies, equipment and all management and labor necessary to provide sanitary beach
concession services at:
Public Beach Access # 2 located at 2950 Island Drive, North Topsail Beach, North Carolina
AND
Public Beach Access # 4 located at 484 New River Inlet Road, North Topsail Beach, North Carolina
for a lump sum fee of $ _____________________ for the operating seasonal months for calendar year 2026 which begins
Memorial Day weekend and ends Labor Day weekend.
In addition to the lump sum fee stipulated above, the Contractor will pay the County a flat rate payment of Fifty Dollars
and No Cents ($50.00) per month per Beach Access location for water usage for each month within the operating
season.
It shall be understood that by submission of this proposal, the Contractor agrees to all of the conditions of this request for
proposal.
The Contractor may, if he/she desires, with no additional fee to the County operate the beach concession services earlier
beginning May 1, 2026 and ending September 30, 2026.
_________________________________
Company Name
__________________________________
Address
__________________________________
City/State/Zip
_________________________________
By: Authorized Signature
_________________________________
Printed Name of Authorized Signature
_________________________________
Date:
Phone: _____________________________
Email: ______________________________
5

Proposal Form
Beach Access # 2
I have carefully examined the Request for Proposal and the requirements for concession services, and hereby propose to
furnish all food, beverages, supplies, equipment and all management and labor necessary to provide sanitary beach
concession services at Public Beach Access # 2 located at 2950 Island Drive, North Topsail Beach, North Carolina for a lump
sum fee of $ _____________________ for the operating seasonal months for calendar year 2026 which begins Memorial
Day weekend and ends Labor Day weekend.
In addition to the lump sum fee stipulated above, the Contractor will pay the County a flat rate payment of Fifty Dollars
and No Cents ($50.00) per month for water usage for each month within the operating season.
It shall be understood that by submission of this proposal, the Contractor agrees to all of the conditions of this request for
proposal.
The Contractor may, if he/she desires, with no additional fee to the County operate the beach concession services earlier
beginning May 1, 2026 and ending September 30, 2026.
_________________________________
Company Name
__________________________________
Address
__________________________________
City/State/Zip
_________________________________
By: Authorized Signature
_________________________________
Printed Name of Authorized Signature
_________________________________
Date:
Phone: _____________________________
Email: ______________________________
6

Proposal Form
Beach Access # 4
I have carefully examined the Request for Proposal and the requirements for concession services, and hereby propose to
furnish all food, beverages, supplies, equipment and all management and labor necessary to provide sanitary beach
concession services at Public Beach Access #4 located at 484 New River Inlet Road, North Topsail Beach, North Carolina
for a lump sum fee of $ _____________________ for the operating seasonal months for calendar year 2026 which begins
Memorial Day weekend and ends Labor Day weekend.
In addition to the lump sum fee stipulated above, the Contractor will pay the County a flat rate payment of Fifty Dollars
and No Cents ($50.00) per month for water usage for each month within the operating season.
It shall be understood that by submission of this proposal, the Contractor agrees to all of the conditions of this request for
proposal.
The Contractor may, if he/she desires, with no additional fee to the County operate the beach concession services earlier
beginning May 1, 2026 and ending September 30, 2026.
_________________________________
Company Name
__________________________________
Address
__________________________________
City/State/Zip
_________________________________
By: Authorized Signature
_________________________________
Printed Name of Authorized Signature
_________________________________
Date:
Phone: _____________________________
Email: ______________________________
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NORTH CAROLINA SERVICE CONTRACT
ONSLOW COUNTY
THIS CONTRACT is made, and entered into this the 1st day of May 2026, by and between the COUNTY of ONSLOW,
a political subdivision of the State of North Carolina, (hereinafter referred to as "COUNTY"), and CONTRACTOR
NAME, a company authorized to do business in the State of North Carolina, (hereinafter referred to as "CONTRACTOR").
For and in consideration of mutual promises to each as herein after set forth, the parties hereto do mutually agree as follows:
1. SCOPE OF SERVICES. CONTRACTOR hereby agrees to provide the services and/or materials under this Contract
pursuant to the provisions and specifications identified in "Attachment 1" (hereinafter collectively referred to as
"Services"). Attachment 1 is hereby incorporated herein and made a part of this Contract. Time is of the essence with
respect to all provisions of this Contract that specify a time for performance.
2. TERM OF CONTRACT. The Term of this Contract for Services is for the 2026 operating beach season period. The
2025 beach season begins Memorial Day weekend and ends on Labor Day weekend. The Contractor may, if it so
desires, operate the beach concession services beginning May 15th through September 30th for the calendar year. This
contract may be extended for two (2) additional one-year periods under the same terms and conditions upon mutual
written agreement by both parties.
3. PAYMENT TO CONTRACTOR. As compensation for the concession services outlined within this Agreement, the
COUNTY shall receive from CONTRACTOR an amount of Dollars and No Cents ($0,000.00) for concession services
located at Public Beach Access #2 located at 2950 Island Drive , North Topsail Beach, NC. Payment for the operating
season will be 50% ($0,000.00) due by May 13, 2026 and the remaining 50% ($0,000.00) due by June 17, 2026. This
payment is for concession rights from May 1, 2026 through September 30, 2026 for Beach Access #2/#4 only.
In addition, the Contractor shall pay the County Fifty Dollars and No Cents ($50.00) per month for water usage
per BA site. This flat rate of $50.00 per month is for Beach Access #2/#4 and shall be payable to the County by
the 1st day of each month.
4. INDEPENDENT CONTRACTOR. COUNTY and CONTRACTOR agree that CONTRACTOR is an independent
contractor and shall not represent itself as an agent or employee of COUNTY for any purpose in the performance of
CONTRACTOR's duties under this Contract. Accordingly, CONTRACTOR shall be responsible for payment of all
federal, state and local taxes as well as business license fees arising out of CONTRACTOR's activities in accordance
with this Contract. For purposes of this Contract taxes shall include, but not be limited to, Federal and State Income,
Social Security and Unemployment Insurance taxes.
CONTRACTOR, as an independent contractor, shall perform the Services required hereunder in a professional manner
and in accordance with the standards of applicable professional organizations and licensing agencies.
5. INSURANCE AND INDEMNITY. To the fullest extent permitted by laws and regulations, CONTRACTOR shall
indemnify and hold harmless the COUNTY and its officials, agents, and employees from and against all claims,
damages, losses, and expenses, direct, indirect, or consequential (including but not limited to fees and charges of
engineers or architects, attorneys, and other professionals and costs related to court action or arbitration) arising out of
or resulting from CONTRACTOR's performance of this Contract or the actions of the CONTRACTOR or its officials,
employees, or contractors under this Contract or under contracts entered into by the CONTRACTOR in connection with
this Contract. This indemnification shall survive the termination of this Contract.
In addition, CONTRACTOR shall comply with the North Carolina Workers' Compensation Act and shall provide for
the payment of workers' compensation to its employees in the manner and to the extent required by such Act.
Additionally, CONTRACTOR shall maintain, at its expense, the following minimum insurance coverage:
$100,000 Employers Liability, and
$100,000 General Liability,
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CONTRACTOR, upon execution of this Contract, shall furnish to the COUNTY a Certificate of Insurance
reflecting the minimum limits stated above. The Certificate shall provide for thirty (30) days advance written notice
in the event of a decrease, termination or cancellation of coverage. Providing and maintaining adequate insurance
coverage is a material obligation of the CONTRACTOR. All such insurance shall meet all laws of the State of North
Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and
that are authorized by the Commissioner of Insurance to do business in North Carolina. The CONTRACTOR shall at
all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance
policies, except as they may conflict with existing North Carolina laws or this Contract. The limits of coverage under
each insurance policy maintained by the CONTRACTOR shall not be interpreted as limiting the CONTRACTOR's
liability and obligations under the Contract.
6. HEALTH AND SAFETY. CONTRACTOR shall be responsible for initiating, maintaining and supervising all safety
precautions and programs required by OSHA and all other regulatory agencies while providing Services under this
Contract.
7. NON-DISCRIMINATION IN EMPLOYMENT. CONTRACTOR shall not discriminate against any employee or
applicant for employment because of age, sex, race, creed, national origin, or disability. CONTRACTOR shall take
affirmative action to ensure that qualified applicants are employed and that employees are treated fairly and legally
during employment with regard to their age, sex, race, creed, national origin, or disability. In the event CONTRACTOR
is determined by the final order of an appropriate agency or court to be in violation of any non-discrimination provision
of federal, state or local law or this provision, this Contract may be canceled, terminated or suspended in whole or in
part by COUNTY, and CONTRACTOR may be declared ineligible for further COUNTY contracts.
8. GOVERNING LAW. This Contract shall be governed by and in accordance with the laws of the State of North
Carolina. All actions relating in any way to this Contract shall be brought in the General Court of Justice in the County
of Onslow and the State of North Carolina.
9. TERMINATION OF CONTRACT. This Contract may be terminated, without cause, by either party upon thirty (30)
days written notice to the other party. This termination notice period shall beginning upon receipt of the notice of
termination. Such a termination does not bar either party from pursuing a claim for damages for breach of the contract.
This Contract may be terminated, for cause, by the non-breaching party notifying the breaching party of a substantial
failure to perform in accordance with the provisions of this Contract and if the failure is not corrected within ten (10)
days of the receipt of the notification. Upon such termination, the parties shall be entitled to such additional rights and
remedies as may be allowed by relevant law.
Termination of this Contract, either with or without cause, shall not form the basis of any claim for loss of anticipated
profits by either party.
10. SUCCESSORS AND ASSIGNS. CONTRACTOR shall not assign its interest in this Contract without the written
consent of COUNTY. CONTRACTOR has no authority to enter into contracts on behalf of COUNTY.
11. COMPLIANCE WITH LAWS. CONTRACTOR represents that it is in compliance with all Federal, State, and local
laws, regulations or orders, as amended or supplemented. The implementation of this Contract shall be carried out in
strict compliance with all Federal, State, or local laws.
12. E-VERIFY. As a condition of payment for services rendered under this agreement, CONTRACTOR shall comply
with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if CONTRACTOR provides the
services to the County utilizing a subcontractor, CONTRACTOR shall require the subcontractor to comply with the
requirements of Article 2 of Chapter 64 of the General Statutes as well. CONTRACTOR shall verify, by affidavit,
compliance of the terms of this section upon request by the County.
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13. IRAN DIVESTMENT ACT. Contractor complies that they are not listed on the Final Divestment List created by the
State Treasurer pursuant to N.C.G.S. 143-6A-4. Individuals or companies on the Final Divestment List are ineligible
to contract or subcontract with Local Government Units. (G.S. 143C-6A-6(a).) It is each vendor's or contractor's
responsibility to monitor its compliance with this restriction. Contracts valued at less than $1,000.00 are exempt from
this restriction.
14. GOOD STANDING WITH COUNTY. CONTRACTOR certifies that it is not delinquent on any taxes, fees, or other
debt owed by CONTRACTOR to COUNTY. CONTRACTOR covenants and agrees to remain current on any taxes,
fees, or other debt owed by CONTRACTOR to COUNTY during the Term of this Contract.
15. NOTICES. All notices which may be required by this contract or any rule of law shall be effective when received by
certified mail sent to the following addresses:
COUNTY OF ONSLOW Contractor Name
ATTN: Doug Jones ATTN:
1244 ONSLOW PINES ROAD ADDRESS
JACKSONVILLE, NC 28540 City, NC ZIP Code
PHONE: 910 347-5332 Phone:
16. AUDIT RIGHTS. For all Services being provided hereunder, COUNTY shall have the right to inspect, examine, and
make copies of any and all books, accounts, invoices, records and other writings relating to the performance of the
Services. Audits shall take place at times and locations mutually agreed upon by both parties. Notwithstanding the
foregoing, CONTRACTOR must make the materials to be audited available within one (1) week of the request for
them.
17. COUNTY NOT RESPONSIBLE FOR EXPENSES. COUNTY shall not be liable to CONTRACTOR for any
expenses paid or incurred by CONTRACTOR, unless otherwise agreed in writing.
18. EQUIPMENT. CONTRACTOR shall supply, at its sole expense, all equipment, tools, materials, and/or supplies
required to provide Services hereunder, unless otherwise agreed in writing.
19. ENTIRE CONTRACT. This Contract, including Attachment 1, shall constitute the entire understanding between
COUNTY and CONTRACTOR and shall supersede all prior understandings and agreements relating to the subject
matter hereof and may be amended only by written mutual agreement of the parties.
20. HEADINGS. The subject headings of the sections are included for purposes of convenience only and shall not affect
the construction or interpretation of any of its provisions. This Contract shall be deemed to have been drafted by both
parties and no interpretation shall be made to the contrary.
21. EXISTENCE. CONTRACTOR warrants that it is a corporation duly organized, validly existing, and in good standing
under the laws of the State of North Carolina and is duly qualified to do business in the State of North Carolina and has
full power and authority to enter into and fulfill all the terms and conditions of this contract.
22. AUTHORITY. By execution hereof, the person signing for CONTRACTOR below certifies that he/she has read this
Contract and that he/she is duly authorized to execute this Contract on behalf of the CONTRACTOR.
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