Town of Pittsboro, Town Lake Park Sidewalk Project Addendum 2

TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
Technical Specifications
BN-0012 (TOWN LAKE PARK SIDEWALK)
Town of Pittsboro
Chatham County, North Carolina
Prepared for:
Town of Pittsboro
North Carolina
Prepared by:
Kimley-Horn and Associates, Inc.
NC License #F-0102
421 Fayetteville Street, Suite 600
Raleigh, NC 27601
(919) 677-2000
9 /11/2026
KH Project # 013859004
September 2026
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
TOWN OF PITTSBORO
BN-0012 (TOWN LAKE PARK SIDEWALK)
CONTRACT PROPOSAL
TIP NUMBER: BN-0012
FEDERAL AID NO.: 5119001
WBS ELEMENT NO.: 51190.3.1
COUNTY: CHATHAM
DESCRIPTION: TOWN LAKE PARK SIDEWALK BY PITTSBORO ELEMENTARY, PITTSBORO NC.
DATE OF ADVERTISEMENT: September 15th, 2026
A NON-MANDATORY PRE-BID MEETING WILL BE HELD IN PERSON ON September 29th, 2026 AT
11:00 AM AT 287 EAST STREET SUITE 221, PITTSBORO, NC 27312.
BID OPENING: OCTOBER 13TH, 2026, AT 11:00 AM 287 EAST STREET, SUITE 221, PITTSBORO, NC
27312
*** NOTICE ***
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA. FOR CONTRACTS $30,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY
WORK AS DETERMINED BY THE LICENSING BOARD, BIDDERS ARE REQUIRED TO BECOME
LICENSED BY THE NC LICENSING BOARD. NON-LICENSED BIDDERS ARE PERMITTED 60 DAYS
AFTER BID OPENING TO OBTAIN PROPER LICENSING FOR THE TYPE OF PROJECT BEING LET.
BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS REGULATING THE
PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING AND
REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES
OF NORTH CAROLINA.
______________________________________________________________________________
NAME OF BIDDER
______________________________________________________________________________
ADDRESS OF BIDDER
RETURN BIDS TO: TOWN OF PITTSBORO
ATTENTION: BENJAMIN SCHMADEKE
PERSON'S TITLE: PROJECT ENGINEER
PHYSICAL ADDRESS: 287 EAST STREET, PO BOX 759, PITTSBORO, NC 27312
ALL BIDS MUST BE RECEIVED PRIOR TO 11:00 AM ON THE DATE OF THE BID OPENING.
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
TABLE OF CONTENTS
CONTRACT PROPOSAL........................................................................................................2
TABLE OF CONTENTS ..........................................................................................................3
INSTRUCTIONS TO BIDDERS ..............................................................................................6
PROCEDURE FOR REPORTING NORTH CAROLINA SALES TAX ...............................8
NCDOT STANDARD NOTES (FEDERAL AID) ...................................................................9
ALLOWABLE CHANGES TO THE NCDOT 2024 STANDARD SPECIFICATIONS: .... 11
PROJECT SPECIAL PROVISIONS ..................................................................................... 13
GENERAL .............................................................................................................................. 13
BUILD AMERICA, BUY AMERICA (BABA): ................................................................... 13
CONTRACT TIME AND LIQUIDATED DAMAGES: ....................................................... 17
INTERMEDIATE CONTRACT TIME NUMBER ICT 1 & LIQUIDATED DAMAGES ..... 18
NO MAJOR CONTRACT ITEMS: ...................................................................................... 19
NO SPECIALTY ITEMS ..................................................................................................... 19
NO FUEL PRICE ADJUSTMENT: ...................................................................................... 19
NO ASPHALT PRICE ADJUSTMENT: .............................................................................. 19
DISADVANTAGED BUSINESS ENTERPRISE (LOCAL GOVERNMENT AGENCIES): 20
CERTIFICATION FOR FEDERAL-AID CONTRACTS ..................................................... 34
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: ................................................ 34
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): ........................................................ 35
HAUL ROADS: ................................................................................................................... 35
EQUIPMENT IDLING GUIDELINES ................................................................................. 35
U.S. DEPARTMENT OF TRANSPORTATION HOTLINE: ................................................ 36
SUBSURFACE INFORMATION: ....................................................................................... 36
TWELVE MONTH GUARANTEE ...................................................................................... 37
EROSION AND SEDIMENT CONTROL/STORMWATER CERTIFICATION .................. 37
(Town of Pittsboro):.............................................................................................................. 37
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE..................................... 40
ROADWAY ............................................................................................................................. 42
CLEARING AND GRUBBING - METHOD II: ................................................................... 42
BURNING RESTRICTIONS: .............................................................................................. 42
LUMP SUM GRADING: ..................................................................................................... 42
MANUFACTURED QUARRY FINES IN EMBANKMENTS: ........................................... 42
INCIDENTAL STONE BASE: ............................................................................................. 44
GENERIC FENCING ITEM - METAL RAIL ..................................................................... 45
DELETION OF FINAL SURFACE TESTING REQUIREMENTS: ..................................... 46
DETECTABLE WARNING SURFACE AT CURB RAMPS: .............................................. 46
IMPACT ATTENUATOR UNITS, TYPE TL-2: .................................................................. 47
ADJUSTMENT OF MANHOLES, METER BOXES, AND VALVE BOXES: .................... 48
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
HIGH STRENGTH CONCRETE FOR DRIVEWAYS: ........................................................ 48
PERMANENT SEEDING AND MULCHING: .................................................................... 48
MAINTAINING ACCESS ................................................................................................... 49
ADA COMPLIANT PEDESTRIAN TRAFFIC CONTROL DEVICES ................................ 49
STORAGE OF MATERIALS ............................................................................................... 50
USE OF PREMISES ............................................................................................................. 51
TEMPORARY TRAFFIC CONTROL.................................................................................. 51
WORK ZONE INSTALLER: ............................................................................................... 55
CONES: ............................................................................................................................... 55
FLAGGERS: ........................................................................................................................ 55
EROSION CONTROL ........................................................................................................... 66
FABRIC INSERT INLET PROTECTION ............................................................................ 66
SAFETY FENCE AND JURISDICTIONAL FLAGGING: .................................................. 67
STABILIZATION REQUIREMENTS: ................................................................................ 69
LAWN TYPE APPEARANCE: ............................................................................................ 72
CONCRETE WASHOUT STRUCTURE ............................................................................. 72
WATTLE DEVICES: ........................................................................................................... 75
UTILITIES BY OTHERS....................................................................................................... 77
GENERAL ........................................................................................................................... 77
STANDARD SPECIAL PROVISION .................................................................................... 78
AVAILABILITY OF FUNDS - TERMINATION OF CONTRACTS .................................. 78
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ................................ 79
ERRATA .............................................................................................................................. 81
PLANT AND PEST QUARANTINES ................................................................................. 85
TITLE VI AND NONDISCRIMINATION ........................................................................... 86
MINORITY AND FEMALE EMPLOYMENT REQUIREMENTS ...................................... 95
REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION
CONTRACTS ...................................................................................................................... 98
ON-THE-JOB TRAINING ................................................................................................. 112
MINIMUM WAGES .......................................................................................................... 115
ADDENDA ........................................................................................................................ 120
FORMS..................................................................................................... F-1
AGREEMENT.............................................................................................F-2
NOTICE TO PROCEED.................................................................................F-9
BID BOND................................................................................................F-10
PAYMENT BOND.......................................................................................F-17
PERFORMANCE BOND..............................................................................F-25
BID FORM...............................................................................................F-34
NON-COLLUSION, DEBARMENT AND GIFT BAN CERTIFICATION...................F-36
DEBARMENT CERTIFICATION...................................................................F-37
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR.............................F-39
LISTING OF DBE SUBCONTRACTORS.........................................................F-40
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
APPENDIX
NATIONAL PARK SERVICE APPROVAL
BUFFER DETERMINATION APPROVAL
NO PERMIT REQUIRED LETTER
TNCU APPROVAL
NO DA PERMIT REQUIRED LETTER
USACE DELINEATION CONCURRENCE
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE PREPARING AND
SUBMITTING YOUR BID.
Please read all instructions and applicable articles found in the 2024 NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR ROADS
AND STRUCTURES available at the website listed below carefully before preparing and
submitting your bid.
https://connect.ncdot.gov/resources/Specifications/2024StandardSpecifications/2024%20St
andard%20Specifications%20for%20Roads%20and%20Structures.pdf
All bids shall be prepared and submitted in accordance with Articles 102-8, 102-10, 102-13,
102-14 and 102-15 of the Standard Specifications and the following additions and exceptions.
Failure to comply with any requirement shall cause the bid to be considered irregular and
shall be grounds for rejection of the bid.
1. The bid form furnished by TOWN OF PITTSBORO with the proposal shall be used and shall
not be altered in any manner. DO NOT SEPARATE THE BID FORM FROM THE
PROPOSAL FORMS! Each bid proposal must be accompanied by all appropriate forms and
documentation to be considered responsive.
2. Bid Bonds will be required.
3. No electronic bids will be accepted.
4. All entries on the bid form, including signatures, shall be written in ink.
5. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the
various contract items shall be written in figures. ***Unit prices must be limited to TWO
decimal places.***
6. An amount bid shall be entered on the bid form for every item. The amount bid for each item
shall be determined by multiplying each unit bid by the quantity for that item, and shall be written
in figures in the "Amount Bid" column of the form.
7. The total amount bid shall be written in figures in the proper place on the bid form. The total
amount shall be determined by adding the amounts bid for each item.
8. Changes in any entry shall be made by marking through the entry in ink and making the correct
entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not
use "White Out" or similar product to make corrections.
9. The bid shall be properly executed. All bids shall show the following information:
a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.
b. Name of individual or representative submitting bid and position or title.
c. Name, signature, and position or title of witness.
d. Federal Identification Number
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
e. Contractor's License Number (If available)
10. Bids submitted by corporations shall bear the seal of the corporation.
11. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
12. The bidder shall not add any provision reserving the right to accept or reject an award, or to
enter into a contract pursuant to an award.
13. THE PROPOSAL WITH THE BID FORM STILL ATTACHED SHALL BE PLACED
IN A SEALED ENVELOPE AND SHALL HAVE BEEN DELIVERED TO AND
RECEIVED IN THE TOWN OF PITTSBORO, 287 EAST STREET, SUITE 221,
PITTSBORO, NC 27312 BY 11:00 AM ON OCTOBER 13TH, 2026.
14. The sealed bid must display the following statement on the front of the sealed envelope:
"QUOTATION FOR - BN-0012: TOWN LAKE PARK SIDEWALK TO BE OPENED AT
11:00 AM ON OCTOBER 13TH, 2026."
15. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the
outer envelope shall be addressed as follows:
TOWN OF PITTSBORO
PROJECT ENGINEER
Attn: BENJAMIN SCHMADEKE
P.O. Box 759
Pittsboro, NC 27312
984-282-6931
16. Each proposal shall indicate the full business name and address of the Bidder and shall be
signed by him with the usual signature.
17. Each bidder shall make acknowledgement of receipt of all addendums in the space provided
in the Bid Form.
18. The award of the Contract, if it is awarded, will be to the lowest responsive, responsible
bidder on the base bid whose qualifications indicate the award will be in the best interest of
the TOWN OF PITTSBORO. The TOWN OF PITTSBORO reserves the right to waive
technicalities and/or reject any or all bids.
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
PROCEDURE FOR REPORTING NORTH CAROLINA SALES TAX
SALES TAX EXPENDITURES ON TOWN OF PITTSBORO CONTRACTS
1. The following procedure in handling the North Carolina Sales Tax is applicable to this project.
Contractors shall comply fully with the requirements outlined hereinafter, in order that the owner may
recover the amount of the tax permitted under the law.
2. (a) It shall be the general contractor's responsibility to furnish the owner documentary evidence
showing the materials used and sales tax paid by the general contractor and each of his subcontractors. Any
county sales tax included in the contractor's statements must be shown separately from the state sales tax.
If more than one county is shown, each county shall be listed separately.
(b) The documentary evidence shall consist of a certified statement, by the general contractor
and each of his subcontractors individually, showing total purchases of materials from each separate vendor
and total sales taxes by each county paid each vendor. The certified statement must show the invoice
number(s) covered and inclusive dates of such invoices. State sales tax shall be listed separately from
county sales tax. If more than one county is shown, each county shall be listed separately.
(c) Materials used from general contractor's or subcontractor's warehouse stock shall be shown
in a certified statement at warehouse stock prices.
(d) The general contractor shall not be required to certify the subcontractor's statements.
(e) The documentary evidence to be furnished to owners eligible for sales or use tax refunds
covers sales and/or use taxes paid on building materials used by contractors and subcontractors in the
performance of contracts with churches, orphanages, hospitals not operated for profit, educational
institutions not operated for profit, and other charitable or religious institutions or organizations not
operated for profit and incorporated cities, towns, and counties in this State. The documentary evidence is
to be submitted to the above-named institutions, organizations, and governmental units to be included in
claims for refunds to be prepared and submitted by them to obtain refunds provided by G.S. 105-164.14
and is to include the purchases of building materials, supplies, fixtures, and equipment which become a part
of or annexed to buildings or structures being erected, altered, or repaired under contracts with such
institutions, organizations or governmental units.
3. The contractor or contractors to whom an award is made on this project will be required to follow
the procedure outlined above.
4. The contractor is advised that all requests for payment, partial or final, for work completed under
this contract must include a sales tax report submitted in accordance with the procedures outlined above.
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
NCDOT STANDARD NOTES (Federal Aid)
A. NCDOT Standard Specifications - The 2024 North Carolina Department of
Transportation Standard Specifications for Roads and Structures, herein referred to as
the 'Standard Specifications', and the 2024 Roadway Standard Drawings, shall apply to
all portions of this project except as may be modified by this document.
B. Bidder Prequalification - Bidders are required to be prequalified with NCDOT for their
specific discipline. Contractors wishing to become prequalified may obtain information
through the NCDOT website at:
https://connect.ncdot.gov/business/Pages/default.aspx
C. Disadvantaged Business Enterprise References - This is a Federal-aid project and the
Federal DBE Program shall be adhered to. There is No Goal for participation by
Disadvantaged Business enterprises for this contract. References to any other
requirements or to N.C. General Statute 143-128.2 shall not apply to this project. Refer
to Special Provision SP1 G63.
D. Award of Contract - The contract will be awarded to the lowest responsible, responsive
bidder. Alternate items will not be considered in determining the low bidder and will
only be evaluated after the award of the contract is made.
E. Contractor Licensing - On all Federal-aid contracts, non-licensed contractors are permitted
to submit bids, however they must be licensed prior to performing any work. Bidders are
permitted 60 days, after bid opening, to become licensed by the North Carolina Licensing
Board. If they fail to do so within 60 days, their bid will be considered non-responsive and
will be rejected. If the successful bidder does not hold the proper license to perform any
plumbing, heating, air conditioning, or electrical work in this contract, he will be required
to sublet such work to a contractor properly licensed in accordance with Article 2 of
Chapter 87 of the General Statutes (licensing of heating, plumbing, and air conditioning
contractors) and Article 4 of Chapter 87 of the General Statutes (licensing of electrical
contractors).
F. Bonds - Please note that all Bid Bonds, Payment Bonds, and Performance Bonds required
for this project shall be those found on the NCDOT website. The bonds are located at:
https://connect.ncdot.gov/municipalities/Pages/Bid-Proposals-for-LGA.aspx
Bid Bonds:
https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten
t/04%20Bid%20Bonds.docx
Payment Bonds:
https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten
t/05%20Payment%20Bonds.aspx
Performance Bonds:
https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten
t/06%20Performance%20Bonds.aspx
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TOWN OF PITTSBORO SEPTEMBER 2026
BN-0012 (TOWN LAKE PARK SIDEWALK)
G. Liability Insurance - In addition to any insurance requirements as may be required by
the Town of Pittsboro, the Contractor is obligated to comply with Article 107-15 of the
Standard Specifications including the dollar limits set forth.
H. Build America, Buy America (BABA) - This project shall be governed by the Build
America, Buy America (BABA) requirements as outlined in the Standard Specifications.
I. Retainage by Town of Pittsboro - The Town of Pittsboro for this contract will not retain
any amount or percentage from progress payments or final estimates due the contractor.
Retainage by Contractors - Contractors are NOT permitted to retain any amount or
percentage from monies due their subcontractors or material suppliers on federally funded
projects except as permitted by Subarticle 109-4(B) of the Standard Specifications.
J. Traffic Control -The requirements of the Manual on Uniform Traffic Control Devices
(MUTCD) - FHWA, as amended by the NCDOT Supplement to MUTCD, shall apply.
Traffic Control, both vehicular and pedestrian, shall be maintained throughout the project
as required by these specifications as modified by the project plans or special provisions.
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