Generator Installation at City Hall/Senior Center

Location:	Kansas
Posted:	Jun 30, 2026
Due:	Jul 23, 2026
Agency:	El Dorado city
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment N - Installation of Equipment
Publication URL:	To access bid details, please log in.

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June 29, 2026

RE: Generator Installation City Hall/Senior Center

The City of El Dorado, Kansas is seeking bids from firms/providers to provide the installation of

customer-provided emergency power generation units located at the El Dorado City Hall and the

El Dorado Senior Center. We are requesting that you review the specifications provided in the

following document and determine if your firm is interested in providing the installation service.

One (1) copy of the sealed bid must be received at City Hall by the City Clerk no later than July

23, 2026. Bids will not be accepted after this time. Bids shall be addressed as follows:

The City of El Dorado

Attn: Emerald Veatch, City Clerk

Re: Item Being Bid

220 E. First

El Dorado, KS 67042

During proposal development, respondent’s questions regarding this Invitation to Bid or the

process should be directed to Emerald Veatch, City Clerk, by phone 316-321-9100 or email

(eveatch@eldoks.gov). Those intending to respond to this Invitation to Bid are asked not to

contact other City Staff or City Commissioners during the bid process.

Sincerely,

Emerald Veatch

City Clerk

City of El Dorado, KS

To: The City of El Dorado

Office of the City Clerk

220 East First Ave.

El Dorado, KS 67042

BID FORM

The undersigned, in compliance with Invitation to provide the installation of customer provided

emergency power generation units located at the El Dorado City Hall and the El Dorado Senior

Center, with the attached specifications, hereby proposes to furnish the materials described on

the specification list as the price stated below.

Bid Price of (Tax Exempt):

(Written)

Dollars ___________________________________ ($______________ __________________ )

The undersigned agrees that this bid shall be good and may not be withdrawn for a period of

thirty (30) calendar days after the scheduled closing time for receiving bids.

Signed this______ day of ____________________ , 2026.

Company: _____________________________________

By: __________________________________________

Title: _________________________________________

Address: ______________________________________

City, State, Zip: _________________________________

E-mail: _________________________________________

Specifications

Synopsis of Contractor Responsibilities:

The electrical contractor is ultimately responsible for providing emergency power to the El

Dorado City Building and Senior Center in the event of a utility power outage. The emergency

generator is designed to power up the entire building in both cases. The E.C. will have to work

closely with the utility company (Evergy) representative to trench underground, locate the

existing service entrance conduits and reroute said conduits to the new main disconnect switch

location and coordinate installation of the new service conductors from the transformer.

Demolition of existing concrete sidewalks, patios, and a portion of a masonry wall will be

necessary to complete this work. The sidewalks shall be restored once work is complete.

Underground work will also include conduit rough-in at the generator pad and routing

conductors to the building’s main panel, two branch circuits for a battery charger and block

heater, and control wires to a new annunciator panel as described on the plans. Note the

generator pads will be poured by the owner so coordination for rough-in of conduits will be

necessary.

The Senior Center main panel is to remain, so the new service conductors will be connected to its

main lugs. The City Building requires a new ‘MDP’ to replace the old in the same location. It is

our intent to have the new conduits and conductors installed next to the old conduits ahead of

time to reduce downtime. Then at the appropriate time the existing MDP can be replaced and all

feeders reconnected. It is our preference that the building is without power for only 3 days if

possible. There is an existing generator at the City Building that can be used during this transition

to keep the building’s communication systems operational. Planning and coordination with the

utility and the owner for this work is paramount.

The owner will be purchasing the generators, transfer switches, and remote annunciators,

including freight, from their own equipment supply sources. The installation of the equipment

will be the contractor’s responsibility. The successful vendor will provide start-up and

commissioning, and 2-hour load bank testing once the equipment is in place and final

connections are made. If the start-up and load testing fails, then the contractor shall

troubleshoot the problems and make any necessary repairs until the genset is fully operational

to the owner’s satisfaction.

The project schedule is the contractor’s responsibility. Currently the generator lead time is 17

weeks from acquiring approved submittals and the transfer switches are 10 weeks from acquiring

approved submittals. Please use this information when creating your work schedule.

Equipment Details and Specifications

Overview of the generators, transfer switches, and accessories included in the quotation.

 Includes two Cummins diesel gensets: 125kW and 100kW models, both EPA Tier 3

compliant.

 Gensets feature Level 2 aluminum sound-attenuated enclosures, with wind load

capacity of 180 MPH.

 125kW genset has a 24-hour fuel tank, dual circuit breakers, and a 2-year warranty.

 100kW genset also includes a 24-hour fuel tank, single circuit breaker, and a 2-year

warranty.

 Transfer switches: 600A/400A/300A models with Power Command control,

UL 1008/CSA listed.

 Accessories include annunciator panels, control enclosures, and start-up/testing

services.

Submission of Responses

1. Acceptance/Rejection/Modification to Responses: The City of El Dorado reserves the

right to reject any or all bids, waive any irregularities or informalities and select the best

bid in the opinion of the governmental unit.

2. Economy of Preparation: Responses should be prepared simply and economically,

providing a straightforward, concise description of the respondent’s ability to fulfill the

requirements of the invitation to bid.

3. Cost of Preparation: The City shall not be liable for any costs incurred by a respondent in

preparing or submitting a bid.

4. Ownership: Submitted materials become the property of the City and will not be returned.

5. Public Records: All firms submitting bids need to be aware that any submission is

subject to public inspection under the Kansas Open Records Act.

Other Terms and Conditions

1. Conflict Of Interest: No public official shall have interest in the contract.

2. Ethics: The consultant shall not offer or accept gifts of value nor enter any business

arrangement with any employee, official or agent of the City of El Dorado.

3. Indemnification: The successful proposer shall defend, indemnify and save harmless the

City of El Dorado and all its officers, agents, employees and volunteers from all suits,

actions or other claims of any character, name, and description brought for or on account

of any injuries or damages received or sustained by any person, persons, or property on

account of any negligence, or act or fault of the successful proposer, or any agent,

employee, subcontractor or supplier in the execution of, or performance under, any

contract which may result from the proposal award. The successful proposer shall pay

any judgment with costs that may be obtained against the City of El Dorado growing out

of such injury or damages.

4. Bonds: The successful proposer will be required to furnish performance, statutory and a

year maintenance bond for one hundred (100) percent of the contract price.

5. Guarantee: A proposal guarantee equal to ten (10) percent of the bid must accompany

each proposal.

6. Contract: The successful proposer for any contract utilizing federal funds shall sign a

contract including the following terms no later than thirty (30) days after the award:

a. Remedies: Provisions for administrative, contractual, or legal remedies if

contractors violate or breach contract terms.

b. Termination: Provisions for termination for cause and for convenience, including

the manner of termination and the basis for settlement.

c. Equal Employment Opportunity: Compliance with E.O. 11246, prohibiting

discrimination based on race, color, religion, sex, sexual orientation, gender

identity, or national origin.

d. Davis-Bacon Act & Copeland “Anti-Kickback” Act: Contractors must pay

prevailing wages and submit weekly payroll records.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Generator Installation at City Hall/Senior Center
Category:	Service Bids
Status:	Open

Generator Installation at City Hall/Senior Center

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