Town of Apex RFP for Janitorial Services
| Location: | North Carolina |
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| Posted: | Mar 24, 2026 |
| Due: | Apr 23, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 1015TOAJAN26 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 1015TOAJAN26 |
| Project Title: | Town of Apex RFP for Janitorial Services |
| Description: | The Town of Apex is seeking the services of a qualified custodial service company to provide services for properties and areas owned and/or utilized by the Town of Apex. This request includes the following thirteen (15) buildings for the Town of Apex. |
| Opening Date: | 4/23/2026 3:00 PM |
| Posted Date: | 3/24/2026 |
| Status: | Open |
| Department: | TOWN OF APEX |
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Solicitation Number
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1015TOAJAN26
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Department
TOWN OF APEX
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Status Reason
Open
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Opening Date
2026-04-23T15:00:00.0000000
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Posted Date
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2026-03-24T12:48:29.0000000Z
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Primary Commodity Code
Cleaning and janitorial services
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Mandatory Conference/Site Visit
2026-04-07T04:00:00.0000000Z
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Special Instructions
: A Pre-Proposal Conference will be held at 9:00 A.M. Eastern Standard Time, on 4/7/2026, located at Town Hall 73 Hunter St. Apex NC, 27502. In the second floor Council Chambers. The purpose of this Conference is to allow all potential Proposers an opportunity to present questions and obtain clarifications relative to this solicitation. While attendance at this Conference will not be a prerequisite to submitting a proposal, all potential Proposers are strongly encouraged to attend and read the entire solicitation in advance. Any changes resulting from this Conference will be issued in a written Addendum to the solicitation.
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Solicitation Type
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Select RFP IFB RFI
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Owner
Steve Maynard
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Description
The Town of Apex is seeking the services of a qualified custodial service company to provide services for properties and areas owned and/or utilized by the Town of Apex. This request includes the following thirteen (15) buildings for the Town of Apex.
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Attachment Preview
TOWN OF APEX
NORTH CAROLINA
REQUEST FOR PROPOSALS
JANITORIAL SERVICES
TOWN OF APEX
Proposals due:
Thursday 4/23/2026
3:00 PM EST
JANITORIAL SERVICES FOR
TOWN OF APEX
Table of Contents:
BID SCHEDULE… ........................................................................................2
REQUEST FOR PROPOSALS… .....................................................................3
LEGAL NOTICE… ........................................................................................ 4
INSTRUCTIONS TO PROPOSERS…............................................................... 6
SITE VISIT SCHEDULE ................................................................................ 8
EUAL EMPLOYMENT OPPORTUNITY… ...................................................... 9
EVALUATION AND AWARD CRITERIA. .................................................... 10
SCOPE OF SERVICES… ..............................................................................11
Custodial Services Proposal
Page 1
JANITORIAL SERVICES FOR
TOWN OF APEX
BID SCHEDULE
(NOTE: Dates below are subject to change)
Advertisement date
Pre-Proposal Conference Date
Pre-Proposal Site Visit Day 1
(Immediately following Pre-Proposal)
Pre-Proposal Site Visit Day 2
Last Question Date
Proposal Due Date
March 23rd, 2026
April 7th, 2026
9:00 AM
April 7th, 2026
9:00 AM
April 8, 2026
8:15 AM
April 16th, 2026
3:00 PM
April 23rd, 2026
3:00 PM
Custodial Services Proposal
Page 2
JANITORIAL SERVICES FOR
TOWN OF APEX
Request for Proposals
Custodial Services for Town-Owned Buildings for the Town of Apex
March 23, 2026
The Town of Apex is in the piedmont area of North Carolina and is a part of the Triangle
(Raleigh-Durham-Chapel Hill) region. The Town is located west of the City of Raleigh and
southwest of the Town of Cary, in Wake County.
The Town of Apex is seeking the services of a qualified custodial service company to
provide services for properties and areas owned and/or utilized by the Town of Apex.
This request includes the following thirteen (15) buildings for the Town of Apex:
1. Town Hall
2. JB Community Center
3. Senior Center
4. Apex PD
5. Halle Cultural Arts Center
6. The Depot
7. Public Works Administration Building
8. Public Works Operations Building
9. Public Works Purchasing Building
10. Wastewater Treatment Plant
11. Public Safety Station #4 (Apex PD portion only)
12. Public Safety Station #5 (Apex PD portion only)
13. Public Safety Station #6 (Apex PD portion only)
14. Electrical Operations Center
15. Mason Street Municipal Building
Firms responding to this request must provide a minimum of three references that are
currently under contract with the firm, and which have similar scope of facilities. Firms
must be properly registered with the Office of the Secretary of State for/of North
Carolina and must submit a listing of the total number of full-time employees and
equipment (if not outsourcing). In the event a Firm plan to subcontract any of the work
required by this contract, a complete listing of all subcontractors must be provided.
The Firm must certify, in writing, that they have the financial resources and ability to
undertake the work in its entirety for the contract period. The Firm shall furnish proof of
professional liability insurance coverage in the amount of $1,000,000, general liability
insurance in the amount of $1,000,000, workers’ compensation and employer’s liability
insurance, and automobile liability insurance.
Custodial Services Proposal
Page 3
JANITORIAL SERVICES FOR
TOWN OF APEX
LEGAL NOTICE
All proposals received are subject to review by the Town of Apex.
The Town of Apex will receive proposals for qualified Contractors to establish a contract
to provide Janitorial Services.
A Pre-Proposal Conference will be held at 9:00 A.M. Eastern Time, on Tuesday
4/07/2026, located at Town Hall 73 Hunter St, second floor Council Chamber room.
Site Visits will be conducted immediately following the Pre-Proposal Conference on
4/7/2026 and Wednesday 4/8/2026 according to the schedule listed on page 8.
RIGHT TO REJECT PROPOSALS - The Town reserves the right to reject any and all
Proposals. This request for Proposals is neither a contractual offer nor a commitment to
purchase services. The Town assumes no contractual obligation as a result of the
issuance of this request, the preparation or submission of a Proposal by a Contractor,
the evaluation of statements, or final selection.
SELECTION CRITERIA - Town of Apex staff will evaluate individual submittals in context
of the Contractor’s overall capabilities, quality control of contract, experience,
references, records, cost submittals and the information provided in each response.
Cost will not be the sole factor in awarding the contract. Any firm determined to be
technically unqualified, or whose submittal is deemed unresponsive, will not be
considered.
The Town of Apex will select the most qualified firm based on the evaluation of the
proposal, the firm’s ability to exhibit and reference current or past experience of a
similar nature, and demonstrate capability to complete the work.
Custodial Services Proposal
Page 4
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