RFQ DESIGN SERVICES FOR SHERIFF'S OFFICE FACILITIES EXPANSION
| Location: | North Carolina |
|---|---|
| Posted: | Jan 6, 2026 |
| Due: | Jan 27, 2026 |
| Agency: | New Hanover County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-0268 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-0268
|
| Bid Title: |
RFQ DESIGN SERVICES FOR SHERIFF'S OFFICE FACILITIES EXPANSION
|
| Category: | Finance |
| Status: | Open |
| Bid Recipient: | KEVIN CAISON, FACILITIES PROJECT MANAGER |
Attachment Preview
NEW HANOVER COUNTY
REQUEST FOR QUALIFICATIONS DESIGN SERVICES
SHERIFF’S OFFICE FACILITIES EXPANSION
RFQ # 26-0268
COUNTY COMMISSIONERS
LEANN PIERCE, CHAIR
DANE SCALISE, VICE-CHAIR
BILL RIVENBARK
STEPHANIE WALKER
ROB ZAPPLE
CHRIS COUDRIET, COUNTY MANAGER
Section 1 Advertisement
NEW HANOVER COUNTY
REQUEST FOR QUALIFICATIONS DESIGN SERVICES
SHERIFF’S OFFICE FACILITIES EXPANSION
RFQ 26-0268
New Hanover County is soliciting qualifications from interested firms to provide complete
design services for expanding the capacity of the existing New Hanover County Sheriff’s Office
Detention Center, adding a facility for Animal Services, and adding a Backup 911 call center. This project
will be completed in phases:
Phase 1 – Space Needs Assessment, Concept Plan, & Budget Estimate
o Evaluation of existing conditions
o Working with the end users to determine the needs
o Developing a concept plan for the project(s)
o Developing a budget estimate for each part of the project
o Determine an estimated timeline for each project
Phase 2 – Full and complete design services
o Includes Architectural, Structural, Mechanical, Electrical, Plumbing, Interior
design, signage, site work, utilities, construction administration, assisting with
permitting with AHJs and utility providers
o Anticipated delivery method is Construction Manager @ Risk (CM@R)
o Includes participating in selection and working with CM@R
Submit Statements of Qualifications by mail to:
New Hanover County
Attn: Kevin Caison, Facilities Project Manager
200 Division Drive, Wilmington,
North Carolina 28401
The deadline for receipt of Statements of Qualifications is 5:00 P.M. EST, Tuesday, January
27, 2026.
Submitted Statements of Qualifications are not subject to public inspection until a contract is
awarded and executed. Statements of Qualifications will be evaluated, and firms may be contacted
for interviews to be conducted by phone or in person.
Instructions for submitting Statements of Qualifications and complete requirements and
information may be obtained by visiting the County’s website at: www.nhcgov.com/bids.aspx
New Hanover County reserves the right to accept or reject any or all Statements of
Qualifications and to make the award which will be most advantageous to the County.
Released: Tuesday, January 6, 2026
Page 2 of 11
Section 2 Instructions
2.1 Schedule
Advertisement
Tuesday January 6, 2026
Deadline for Questions
(Questions may be submitted
from the release date until the
deadline for questions)
Tuesday January 20, 2026 by 5:00 PM,
EST Answers to all questions will be
posted as an addendum on January 22,
2026 by 5:00 PM
Deadline for Receipt of
Statements of Qualifications
Tuesday January 27, 2026 by 5:00 PM,
EST
New Hanover County
Attn: Kevin Caison, Facilities Project Manager
200 Division Drive,
Wilmington, North Carolina 28401
2.2 Statement of Qualifications Instructions
2.2.1 Submit your Statement of Qualifications in a sealed envelope properly marked “RFQ# 26-
0268 NHC SHERIFF’S OFFICE EXPANSION” and addressed to the County at the
following address:
New Hanover County
Attn: Kevin Caison, Facilities Project Manager
200 Division Drive, Wilmington, North Carolina
28401
Firms submitting their qualifications statements are asked to submit five (5) copies of the
complete statement of qualifications along with one (1) electronic copy on USB.
Clearly indicate the firm’s name, address, email and phone number on the first page of
the Statement of Qualifications (SOQ).
The successful firm must have the capability of receiving and submitting all
documents in an electronic format. Also, the successful firm must have Internet
access for browsing and receipt of electronic documents via email.
2.2.2 Statements of Qualifications received after the time and date for closing will not be
considered.
2.2.3 Submitted Statements of Qualifications are not subject to public inspection until a
contract is awarded and executed.
Page 3 of 11
Section 2 Instructions
2.2.4 After the release date, all communications between the County and prospective
respondents regarding this RFQ shall be in writing. Any inquires, requests for
interpretation, technical questions, clarification, or additional information shall be
directed to Kevin Caison, Senior Facilities Project Manager by emailing
kcaison@nhcgov.com. Questions and responses will be compiled and shared with all
interested Respondents known to the County and posted as an addendum. All
questions shall be received no later than Tuesday January 20, 2026 by 5:00 PM,
EST.
Respondents may not have communications, verbal or otherwise, concerning this RFQ
with any personnel or boards from New Hanover County, other than the person listed
in this section. If any vendor attempts any unauthorized communication, the proposal
will be rejected.
All Respondents who intend to submit a Statement of Qualification on this project
should send an email to kcaison@nhcgov.com including pertinent contact information.
This will ensure that you receive all addenda issued for this RFQ; if applicable.
Any changes to the qualification request will be issued by addenda and sent by email
to all proposers that have notified the County of their intent to submit a Qualification
Package. The addenda will also be posted on the County’s website at
https://www.nhcgov.com/bids.aspx
Verbal information obtained otherwise will not be considered in the awarding of the
proposal. It is the proposer’s responsibility to review and ensure that their proposal
complies with any guidance provided in the addenda.
2.2.5 New Hanover County reserves the right to allow or disallow minor deviations or
technicalities should the County deem it to be in the best interest of the County. New
Hanover County shall be the sole judge of what is to be considered a minor deviation
or technicality.
2.2.6 Statements of Qualifications will be evaluated, and oral interviews may be requested as
part of the evaluation process. If interviews are conducted, the County will contact
Respondents by email to schedule.
2.2.7 The selected firm shall maintain insurance as outlined in the attached draft
contract.
2.2.8 All costs, including travel and expenses, incurred in the preparation of this
Qualification Statement will be borne solely by the proposing Respondent.
2.2.9 No agreements with any selected Respondent shall be binding until a contract is
signed and executed by the authorized County official and authorized
representatives of the vendor.
Page 4 of 11
Section 2 Instructions
2.2.10 It is the policy of New Hanover County that minority businesses, as defined by
NCGS 143-128 have maximum opportunity to participate in the performance
of contracts and subcontracts funded in whole or in part with public funds. The
County has established a verifiable goal of ten percent (10%) participation in
the total value of the work.
2.2.11 Pursuant to S.L. 2015-294, Respondents shall fully comply with the U. S.
Department of Homeland Security employee legal status E-Verify
requirements for itself and all its subcontractors.
2.2.12 Trade Secret Confidentiality
Upon receipt of your Qualification Statement by New Hanover County, your
submittal is considered a public record except for material which qualifies as
"trade secret" under N.C. General Statute 132-1.2. After opening, your
submittal will be provided to County staff and others who participate in the
evaluation process, and to members of the general public who submit public
records requests.
To properly designate material as trade secret under these circumstances, each
Respondent must take the following precautions: (a) any trade secrets submitted by a
Respondent must be submitted in a separate, sealed envelope marked "Trade Secret -
Confidential and Proprietary Information - Do Not Disclose Except for the Purpose of
Evaluating This PROPOSAL," and (b) the same trade secret/confidentiality
designation must be stamped on each page of the trade secret materials contained in
the envelope.
Do not attempt to designate your entire Qualification Statement as a trade secret,
and do not attempt to designate pricing information as a trade secret. Doing so
will result in your submittal being disqualified.
In submitting a Statement of Qualification, each Respondent agrees that the County
may reveal any trade secret materials contained in such response to all County staff
and County officials involved in the selection process, and to any outside consultant or
other third parties who assist the County in the selection process. Furthermore, each
Respondent agrees to indemnify and hold harmless the County and each of its officers,
employees, and agents from all costs, damages, and expenses incurred in connection
with refusing to disclose any material, which the Respondent has designated as a trade
secret.
2.2.13 Certificate of Authority
Subject to several statutory exceptions, a business entity incorporated or organized in
a state other than North Carolina must obtain a certificate of authority from the North
Carolina Secretary of State prior to transacting Business in the State. See G.S. 55-15-
01(a) (business corporations); G.S. 55A-15-01(a) (nonprofit corporations); G.S. 57D-
7-01(a) (limited liability companies); G.S. 59-902(a) (limited partnerships); G.S. 59-
Page 5 of 11
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