Professional Management and Operational Services for Lindenwood Park Request for Proposals

REQUEST FOR PROPOSALS
FOR
PROFESSIONAL MANAGEMENT AND
OPERATIONAL SERVICES FOR
LINDENWOOD PARK
RFP OPENING DATE: April 15, 2026
RFP CLOSING DATE: May 7, 2026
City of St. Louis
Department of Parks, Recreation and Forestry
5600 Clayton Ave in Forest Park
St. Louis, MO 63110
Phone: 314-289-5374
Note: If this RFP was downloaded from the City of St. Louis Procurement Website each applicant must provide contact information to
the RFP contact person in order to be notified of any changes in this RFP document.

TABLE OF CONTENTS
ESTIMATED SCHEDULE (SUBJECT TO CHANGE): ......................................................... 3
I. Purpose and Intent ............................................................................................................ 3
II. Contact Person & Questions ............................................................................................ 4
III. Submission & Deadline..................................................................................................... 5
IV. Related Components ......................................................................................................... 6
V. Scope of Services & Objectives ........................................................................................ 6
VI. Method of Compensation ................................................................................................. 8
VII. Required Proposal Contents ............................................................................................ 7
VIII. Proposal Evaluation .......................................................................................................... 9
IX. Standard Contract Terms ............................................................................................. 10
A. Recordkeeping & Audits .................................................................................... 10
B. Assignment & Subletting................................................................11
C. Non-Discrimination Policy ............................................................................... 111
D. Minority and Women's Business Enterprise Participation ............................ 11
E. Public Records Law ............................................................................................ 11
F. Unauthorized Aliens Affidavit ........................................................................... 11
G. Anti-Discrimination Against Israel Act ............................................................ 12
H. Independent Contractor ..................................................................................... 12
I. Indemnification ................................................................................................... 12
J. Insurance ............................................................................................................. 12
K. Subject to Appropriation of Funds ................................................................... 13
L. Prohibition on Limitation of Liability Clauses ................................................ 14
M. Termination ......................................................................................................... 14
N. City Data Offshore Use and Storage ................................................................. 14
O. Prohibition of Clickwraps and End User License Agreements.................. 15
X. Governing Law and Venue ............................................................................................ 15
Appendix ..................................................................................................................... 16-18
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ESTIMATED SCHEDULE (SUBJECT TO CHANGE):
Date Activity/Time
April 15, 2026 Request for Proposal (RFP) Released
April 22, 2026 Deadline for Respondent's Pre-Application Questions
May 7, 2026 Due Date of Proposal- 4:00 PM (CT) NO EXCEPTIONS
TBD Selection by Selection Committee
TBD Notification of Award
July 1, 2026 Tentative Contract Start Date
June 30, 2029 Proposed Contract End Date
I. Purpose and Intent
The City of St. Louis Department of Parks, Recreation and Forestry (hereinafter referred to as
PR & F) seeks proposals for a Professional Management and Operational Services Agreement for
the building in Lindenwood Park.
The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the
benefits of the most qualified, responsive and responsible proposal. Hereinafter,
organizations/companies interested in submitting a proposal in response to this RFP shall be
referred to as "Respondents."
Issuing an RFP does not obligate the City of St. Louis to award a contract to any provider, nor is
the City of St. Louis or any of its employees or agents liable for any loss, costs, damage, or liability
of whatever nature incurred by the organizations in the preparation of proposals. Nothing in this
RFP nor in any proposal in response to this RFP is intended to be, nor should anything be
construed, as an offer of engagement, nor shall the selection of a Respondent be construed as an
offer of engagement unless and until a contract is fully negotiated and fully executed by all parties.
The City retains the right to award parts of the contract to several respondents, not to select any
respondents, and/or to re-solicit proposals.
The City reserves the right to reject any and all proposals submitted and to waive any and/or all
non-material irregularities pertaining to the submission of the proposal. Additionally, any and all
RFP project elements, requirements, and schedules are subject to change and modification. The
City also reserves the right to modify, suspend, or terminate at its sole discretion any and all
aspect(s) of the RFP process to obtain further information from any and all respondents, and to
waive any defects as to form or content of the RFP or any responses by any organization/company.
Any such modification, clarification, or revision will be by addendum. All RFP addenda will be
issued on the City website. To access addenda, Respondents must locate the RFP for a
"Professional Management and Operational Services Agreement for Lindenwood Park" at the
following address: https://www.stlouis-mo.gov/government/procurement.cfm.
It is the sole responsibility of Respondents to be knowledgeable of all addenda related to this RFP.
This RFP may be canceled at any time and any and all proposals may be rejected, in whole or in
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part, when the Department of PR&F determines it is in the best interest of the City and /or the
Department of PR&F. All submitted materials will become the property of the City and will not
be returned. At the discretion of the City, any submitted documents may become open public
records at any time during the selection process. Any such documents shall become open public
records at the conclusion of the selection process. Proposals and communications exchanged in
response to this RFP should be assumed to be subject to public disclosure. By submitting a
response to this RFP, each Respondent acknowledges having read this RFP in its entirety and
agrees to all terms and conditions set out in this RFP.
Respondents may submit amended proposals before the deadline for receipt. Such amended
proposals must be complete replacements for a previous submission and must be clearly identified
as such in the transmittal letter. The Department of PR&F will not merge, collate, or assemble the
Respondent's materials. Respondents are permitted to withdraw their submissions at any time prior
to the deadline for receipt. Respondents must submit a written withdrawal request signed by the
Respondent's duly Authorized Representative(s) addressed to the Department of PR&F.
II. Contact Person & Questions
If any prospective Respondent is in doubt as to the meaning of any part of the Request For
Proposal, the Respondent may, by e-mail, submit to the Director of Parks, Recreation & Forestry
a written request for an interpretation no later than April 22, 2026 by 4:00 p.m. The response(s)
will be addressed via email.
Questions should be directed to:
Greg Hayes Director of Parks, Recreation & Forestry
hayesga@stlouis-mo.gov
No contact with other City employees regarding this RFP is permitted. Unauthorized contact
regarding this RFP may result in disqualification or rejection of a proposal.
Questions must be submitted no later than April 22, 2026. The Department of PR&F will maintain
a list of all requesting copies of the RFP and will ensure that copies of all questions and responses
shall be made available in writing to each organization/company on such list, when requested.
Answers to all questions will also be publicly posted April 24, 2026 at https://www.stlouis-
mo.gov/government/procurement.cfm.
Questions should be asked in consecutive order, from beginning to end, following the organization
of this RFP. Each question should begin by referencing the RFP page number and section number
to which it relates. Short procedural inquiries may be accepted by telephone; however, oral
explanations or instructions given over the telephone shall not be binding upon the Department of
PR&F. Respondents should not otherwise contact the Department of PR&F directly, in person, by
telephone, facsimile, or by e-mail, concerning this RFP.
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Contact with the Department of PR&F after the submission of proposals is limited to status
inquiries only and such inquiries are only to be directed to the above-named individual. Any further
contact or information about the RFP to the Department of PR&F or any of its employees or any
Selection Committee Members will be considered an impermissible supplementation of the
Respondent's proposal.
III. Submission & Deadline
In order for the Department of Parks, Recreation & Forestry to consider proposals, Respondent's
submission must be received by:
Date: May 7, 2026
Time: 4:00 P.M. CT
Location: Department of Parks, Recreation and Forestry (PR&F)
5600 Clayton Ave
St. Louis MO 63110
Proposals received after this deadline will not be accepted.
The RFP must be labeled on the outside of the package to clearly indicate that it is in response to
the RFP FOR Professional Management and Operational Services Agreement for
Lindenwood Park. Submissions must be emailed via one (1) electronic copy, in PDF or Word
format, in accordance with the requirements of this RFP on or before May 7, 2026 at 4:00 pm CT
to: mailto:hinek@stlouis-mo.gov
Introduction
The City of St. Louis Department of Parks, Recreation & Forestry (PR&F) is seeking any and all
qualified organizations/companies to enter into a Professional Management and Operational
Services Agreement to manage all aspects and operations of a Lindenwood Park building in the
City of St. Louis.
Objectives
PR&F envisions a professionally managed food and beverage-related operation in Lindenwood
Park for all visitors to experience and enjoy during the below mentioned months. The selected
organization/company will provide food and beverage options to the public during operating
hours.
PR&F is requesting proposals from qualified and experienced organizations/companies for the
management of this operation.
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Operating Hours
The facilities will operate annually from March through December
Days of operation are Thursday- Sunday
Operating hours are 10:00am-9:00pm Specific hours of operation may be decided by selected
organization/company, subject to PR&F approval, provided that the facility is in operation for a
minimum reasonable time period daily.
IV. Related Components
The proposal must contain the following:
* Information regarding organization's or company's prior management and operational
services experience and history.
* Biographies of organization's or company's principals, officers, partners and/or
shareholders.
* Description of any legal actions filed for or against the proposed organization or
company within the last three (3) years, including bankruptcy filings, if applicable.
* Three (3) professional references
* Proximity of the organization to the City of St. Louis
* Appendixes 1-2 (attached)
V. Scope of Services & Objectives
The City seeks to enter into a Three (3) year contract with a respondent whose proposal best
meets the performance of the following services:
The City of St. Louis intends to enter into a contract whereby the organization or company
would provide emergency maintenance, repairs and renovations of the Lindenwood Park
building up to $5,000.00 per contract year. Park House will be accepted by organization or
company in 'as is condition'. The City of St. Louis bares no responsibility towards renovations.
The organization/company is also responsible for the telephone and alarm system
installation/monthly charges.
The organization or company will be responsible for both interior and exterior cleanliness of the
building at all times.
Operating Costs and Facility-Related Responsibilities
The selected organization or company will be responsible for all operating costs for the property.
The organization or company will at all times be insured by one (1) or more insurers for
comprehensive and general liability insuring property damage and injury in an amount of at least
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Two Million Dollars ($2,000,000) per occurrence and at least Three Million Two Hundred Sixty
Thousand Dollars ($3,260,000) in aggregate, for motor vehicle in an amount of at least $500,000
personal injury and $500,000 property damage, or of at least $1,000,000 combined limit, and for
worker's compensation as required by the State of Missouri.
Background Check
PR&F reserves the right to perform due diligence on prospective organizations and companies
including but not limited to background checks, credit report checks, legal actions search and
review of past tax filings.
Furniture, Fixtures and Equipment (FF&E)
The organization/company will be expected to provide:
Furniture, including tables, chairs, etc.
Kitchen equipment, including stove, fryers, cookware, etc.
Facility improvements, including interior painting and decorating
Serving pieces, glassware, cutlery, cooking utensils
Merchandise inventory
Promotional signage
Electrical, plumbing, and other alterations to the facility to accommodate
operations
All FF&E and related improvements will remain the property of the selected organization or
company throughout and after the contract term. Maintenance and replacement will be their
responsibility. Park House will be accepted by organization or company in 'as is condition'.
PR&F will retain the right to approve FF&E selections. Approval will not be unreasonably
withheld.
VI. Method of Compensation
As used in this contract, the term Gross Revenue means revenue received during a calendar month
resulting from facility operations. The organization/company agrees to pay the City a fee for the
right to use the building/property as follows: a minimum sum of $759.00/month during the term
of this contract, with a seasonal rent increase of three percent (3%), payable each month by the
fifteenth (15th) day.
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VII. Required Proposal Contents
A. Transmittal Letter: The respondent shall provide a transmittal letter signed by an
authorized agent of the respondent. The letter must briefly summarize the
respondent's ability and willingness to perform the services required by the RFP.
B. Organization Information, Background, and Capability: Provide a more thorough
description of your organization/company, its contact information and the services
it is qualified to provide to the City of St. Louis. Describe the
organization's/company's strengths, capabilities and experience in performing
these services.
C. Key Personnel: Provide the name, title, telephone number and e-mail address of the
individuals who will function as the primary contact and back-up contacts for the
City to correspond with during the contract term. Provide brief
resumes/qualifications of the staff members who will be primarily involved in these
operations.
D. Verification of License/Taxes: In this section, respondents must affirmatively
verify that the organization or company has a current business license with the City
of St. Louis and is current with tax remittance.
Other Requirements of the Concessionaire
The organization/company will be expected to:
Maintain all required permits and licenses, including business license.
Maintain an "A" rating from the Health Department and comply with other City
ordinances. If the rating falls below this, the organization/company has ten (10) days to
rectify all citations, unless so directed by the Health Department.
Provide monthly financials including gross revenues and expenditures.
Provide an annual independent financial audit in compliance with the City of St. Louis
Office of the Comptroller.
VIII. Proposal Evaluation
The evaluation of proposals will be performed by a Selection Committee comprised of
representatives of the Mayor's Office, Comptroller's Office, the Board of Aldermen and the
Department of PR&F, in accordance with the guidelines established by Ordinance No. 64102 and
the regulations established by the Board of Public Service (BPS).
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The Selection Committee will evaluate each Respondent's proposal in accordance with the
components listed in Section IV:
A. Specialized experience, qualifications and technical competence of the
organization/company, its principals, project manager and key staff members;
B. Ability of the organization/company to provide innovative solutions;
C. Proximity of the organization/company to the City;
D. Fees or fee structure as may be appropriate for the service to be provided;
E. Availability of financial and operating resources as required to complete the work;
F. Ability of the organization/company to meet statutory or ordinance requirements;
G. Other relevant evaluation criteria may be developed by the Department of PR&F
or the Selection Committee with regards to any of the proposal requirements. One
such relevant, though not determinative, consideration will be the
organization's/company's commitment to the City of St. Louis.
The Department of PR&F reserves the right to interview, or call for a presentation from, any
Respondent submitting a response. The Department of PR&F also reserves the right to discuss the
proposals with any or all Respondents. The Department of PR&F may request additional
submission of information during contract negotiations.
PR&F reserves the right to negotiate for modification of any responses; to advertise for new
responses; to waive minor irregularities and formalities; or to proceed to have services performed
otherwise. PR&F also reserves the right to establish a "cure" period, in the event that all
qualified respondents have not submitted the required information for the purpose of obtaining
complete responses. The submission of any response shall not in any way commit PR&F to
enter into a contract with that respondent or any other respondent. This list of the PR&F's rights
is not all-inclusive.
The PR&F will also appoint a liaison staff person to monitor the contract on a regular basis.
Not a Contract
This RFP itself is not to be construed as a contract or a commitment of any kind; nor does it
commit the PR&F to pay for any costs incurred by the respondent in the submission or any costs
incurred prior to the execution of a formal contract with PR&F.
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Selection of Company or Organization
The selected respondent decision will be made by a five (5) member committee consisting of two
members from the Parks, Recreation & Forestry staff, one member from the Mayor's Office, one
member from the Comptroller's Office and one member from the Board of Aldermen. The
Selection Committee in its sole judgment and in the best interest of PR&F will select the
respondent best qualified to perform the services herein. The respondent may only contact the
Director of Parks, Recreation & Forestry (Director) for any questions. If the respondent contacts
any member of the Selection Committee, such contact may render the process invalid or
eliminate the respondent from the entire selection process.
IX. Standard Contract Terms
Any contract entered into pursuant to this RFP shall require the inclusion of the following, or
substantially similar, terms. By submitting qualifications in response to this RFP, Respondents
agree to adhere to such terms:
A. Recordkeeping & Audits
Contractor shall provide City monthly written programmatic updates in the manner prescribed by
the Director or his or her designee. The organization/company shall maintain adequate records to
establish that the funds provided herein are expended on eligible costs. All records and
documentation shall be made available to City and/or authorized agents to the extent necessary to
adequately permit evaluation and verification of the organization's/company's full compliance
with contract documents. In those situations where these records have been generated from
computerized data or records, in addition to hard copy (reports), the organization/company shall
provide such information on disk or in a suitable alternative electronic format. Financial records,
supporting documentation, statistical records, and all other records pertinent to this contract's
activities shall be retained by the organization/company for a period of at least five (5) years from
the date of final payment under this contract and for any longer period, if any, required by local,
state or federal agencies. All records and accounts, including property, personnel and financial
records must be kept and maintained as are deemed necessary to assure a proper accounting of all
contract funds. Upon request by City, the organization/company shall allow the City to monitor
the services provided through site visits during normal business hours. All records must be made
available for inspection by representatives of City during normal business hours.
The City reserves the right to audit any applicable contract accounts at any time. Any questioned
costs that may arise as a result of any audit can only be resolved in one of the following ways:
1. Introduction of the appropriate documentation.
2. Resolution of the questioned cost by the organization/company in a manner that is
satisfactory to City.
3. Repayment of questioned costs to the City.
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