OCA DFM 296 NYC

STATE OF NEW YORK
NYS OFFICE OF COURT ADMINISTRATION
Division of Financial Management
JUDICIARY 4 ESP, Suite 2001
Albany, NY 12223
CREQUEST FOR BIDC
Direct Inquiries to: Janelle Pitaniello
(This is not an order) E-mail: DFM-Bids@nycourts.gov
BID MUST BE MADE ON THIS SHEET
OR ASOTHERWISE SPECIFIED
Price to include delivery to:
Bid Number: Commodity Group: Court Officers Academy
RFB OCADFM 296NYC 541 St. Johns Place
Brooklyn, NY 11238
Opening Date: November 5, Commodity Name:
2026 Court Officer Class A
All prices to be net and inclusive of all services specified
Time: 2:00pm Dress Uniform Package
Issue Date: October 8, 2026 herein unless otherwise specified.
OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS@(APRIL 2016)ARE FULLY INCORPORATED HEREIN.
Agency=s Specification of item(s) Required Bidder=s Quotation and Specific Description
(include quantities) of Item Offered
UCS ATTACHMENT I,III, and IV ATTACHED & ALL BID RESPONSES MUSTBE ENTERED ON THE
INCORPORATED HEREIN. ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED
OTHERWISE HEREIN.
NOTICE TO BIDDERS
Pursuant to the Rules and Regulations of the Chief Administrator 3. Sign the bid. The bid must be completed in the name of the
for the Courts, sealed bids for furnishing the item(s) in this Request bidder (corporate or other) and must be fully and properly executed
for Bid will be received at the above address. When submitting a by an authorized person.
bid, you must:
4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND
1. Complete this form in its entirety using ink or typewriter and TIME ON THE ENVELOPE CONTAINING THE SEALED BID.
return with all other documents.
5. Mail the bid to the above agency address in sufficient time for it
2. Explain any deviations or qualifications if your bid deviates from to be received before the specified bid opening. LATE BIDS MAY
the specifications. If necessary, attach a separate sheet setting BE REJECTED.
forth such explanations.
BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS
FOR COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.
BIDS MUST BE SIGNED
Bidder=s Firm Name: Employer=s Federal Identification Number:
NYS Vendor ID Number:
Address
Street City State Zip
Bidder=s Signature Official Title
Printed or Typed Copy of Signature Area Code/Telephone Number
Email
UCS RFB.001.Cover.(Rev.4.22)

CONTENTS
DOCUMENT ENCLOSURE CHECKLIST
BID CONTENTS
Article Subject
I. OVERVIEW
II. MINIMUM QUALIFICATIONS
III. AWARD
IV. PRICING
V. SCOPE OF WORK
VI. BID RESPONSE DOCUMENTS
VII. BID SUBMISSION PROCEDURES
VIII. GENERAL BID PROVISIONS
IX. CONTRACT TERMS AND REQUIREMENTS
Attachments
Attachment I: Standard Request for Bid Clauses & Forms
Attachment III: Vendor Responsibility Questionnaire
Attachment IV: Procurement Lobbying forms
* AttachmentsareavailablefordownloadfromtheUnifiedCourtSystem'sCurrent
Solicitationswebpage:https://www.nycourts.gov/grants-contracts-
procurement/current-solicitations
Exhibits
Exhibit A: Pricing Sheet
Exhibit B: Uniform Photos
UCS RFB.002 (Rev.7.20)

DOCUMENT ENCLOSURE CHECKLIST (2 pages)
Failure to provide all items below maydisqualify bidder's response.
The following items must be fully completed and executed and included in bidder's response.
Please only include the responsive pages as directed below.
Exhibit A-Pricing Sheet
UCS Request for Bid/Proposal Form (rfb1.frm) and complete bid response with original signature
Attachment I -Standard Request for Bid Clauses & Forms
p.3 -Non-Collusive Bidding Certificate
p.4 -Acknowledgment of Individual or Corporation
p.5 -Bidder's Certification of work (Printing)
p.6 -Bidder's Certification of Recycled Products
p.7 -Manufacturer's Affidavit of Recycled Content
Attachment II - Not Applicable
Attachment III -Vendor Responsibility Questionnaire
Questionnaire filed online via New York State Comptroller VendRep System and
certified within 6 months of the bid opening due date (please include completed
acknowledgment page from Attachment III), OR
Paper questionnaire
Attachment IV -Procurement Lobbying forms
Disclosure of Prior Non-Responsibility Determination (UCS 420)
Affirmation of Understanding and Agreement (UCS 421)
Certificates of New York State ("NYS") Workers' Compensation and NYS Disability
Benefits Insurance, or Certificate of Attestation of Exemption.
Please see the paragraph "Insurance Requirement" for a list of accepted forms.
Copies of bidder's certificate(s) of insurance or other adequate proof evidencing the insurance
coverages required by the bid specifications.
Signed Document Enclosure Checklist
Proprietary information in separate folder from bid response, if applicable
Bidder's contact information (Item 5, below)
Narrative Description -Organizational Experience/Capacity
Narrative Description -Proposed Service Delivery Plan
References
Uniform Sample(sent separately to the Court Officers Academy)
UCS RFB.002 (Rev.7.20)

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
IMPORTANT:
1. All documents requiring an original signaturemust bear the BLUE INKsignature of the same
authorized individual. Signatory notarization must be that of the person whose signature is
affixed to all required documents.
2. Exhibit A/Pricing Sheet and the other forms listed above must all have the SAME COMPANY
NAME AND TAX ID NUMBER in order for a purchase order or contract to be approved by
the NYS Comptroller.
3. Do not alter this solicitation in any manner. Any changes, deletions, or additions
(including the addition of supplemental terms and conditions) to this Request for Bids
("RFB")or to any exhibits or appendices to this RFB, including Exhibit A/Pricing Sheet,
may result in the rejection of the bid as non-responsive.
4. Please note that the terms and conditions of this RFB will form the basis of the contract with
the Awarded Contractor (defined below).
5. Bidder Contact Information
Bidder's Primary Contact forBid Matters:
Name:
Street:
City: State: Zip:
Telephone Number: Email:
6. Bidder Authorized Signatory Verification:
Authorized representative of Bidder must complete and sign below to verify
submission of all documents required per the Document Enclosure Checklist:
COMPANY NAME:
AUTHORIZED OFFICER'S NAME AND TITLE:
SIGNATURE: DATE:
UCS RFB.002 (Rev. 7.20) 2 Checklist

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
I. OVERVIEW
Purpose and Scope
The New York State Unified Court System ("UCS"), Office of Court Administration ("OCA") is
soliciting sealed bids to provide a Class A dress uniform package for Court Officer Trainees
("Uniform Package"), including measurement, fitting and delivery of Uniform Packages to the
NYS Court Officer Academy facility, currently located in Brooklyn, New York (hereafter, the
"COA"), as well as alteration, refitting, and redelivery as needed. The Uniform Package shall
consist of a cap, tie, dress gloves, shoes and tailored-to-fit "Class A" quality blouse and trouser,
as further described below.
** See ARTICLE V BELOW, SCOPE OF WORKfor detailed specifications. **
UCS Designated Contactsfor Bid
The designated contacts for this Request for Bids("RFB") are:
Primary Designated Contact: JanellePitaniello
DFM-Bids@nycourts.gov
Submission of Uniform Sample: Major Anthony Mung
Please note: Major Mung is a designated contact solely for the purposes of
accepting bidders Uniform Samples as detailed below. All questions, even
regarding Uniform Samples, must be directed to the Primary Designated
Contact (Janelle Pitaniello).
IMPORTANT:All questions regarding this RFB must be in writing by email and directed solely
to the attention of the above Primary Designated Contact. Contact by any prospective bidder, or
any representative thereof, with any other personnel of the UCS in connection with this RFB may
violate the Procurement Lobbying Act of 2005 (see Attachment IV), will jeopardize the respective
bidder's standing and may cause rejection of its proposal.
Bidder Questions
A. Period to Ask Questions
Any and all questions bidders may have in connection with this RFB are to be directed in
writing by email only to:
Janelle Pitaniello
DFM-Bids@nycourts.gov
Please indicate in "Subject" field: "QUESTIONS -RFB OCA-DFM 296NYC."
UCS RFB.002 (Rev. 7.20) 3

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
The deadline to submit questions (also referred to herein as the "Bid Question Due Date") is
October 22, 2026 at 2:00 PM Eastern.A written response to all submitted questions in the
form of a Questions & Answers (Q&A) sheet will beposted on theUCS website at
https://www.nycourts.gov/grants-contracts-procurement/current-solicitations under RFB
OCA DFM 296NYC.
Key Bid Dates*
EVENT DATE
Bid Issue Date October 8, 2026
Bid Question Due Date October 22, 2026 by 2PM Eastern
Bid Submission Deadline Date November 5, 2026 by 2PM Eastern
Estimated Contract Start Date January 19, 2027
*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.
II. MINIMUM QUALIFICATIONS
UCS will consider proposals submitted by entities that demonstrate a minimum of three (3) years'
experience in the provision of similar goods andservices required under this RFB.
III. AWARD
Method of Award
A purchase order will be awarded to the lowest dollar cost, responsible bidder determined to be in
compliance with this RFB and specifications (the "Awarded Contractor"). Lowest dollar cost is
defined as the lowest Grand Total Cost of all estimated goods and services to be provided, as
indicated by bidders in Exhibit A/Pricing Sheet. The purchase order is subject to the approval of
the NYS Comptroller.
IV. PRICING
Pricing
All price quotes shall be inclusive of all costs associated with the measurement, production,
alteration, delivery, and distribution of Uniform Packages, including, without limitation,
UCS RFB.002 (Rev. 7.20) 4

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
shipping and delivery costs, and travel expenses.
All pricing submitted pursuant to this RFB shall be net f.o.b. destination unless otherwise expressly
specified herein.
Other than the pricing submitted on Exhibit A/Pricing Sheet, there shall be no other charge, cost,
reimbursement, or expense of any kind payable by UCS in connection with or arising from
Awarded Contractor's provision of the goods and services set forth herein. Awarded Contractor
shall be solely responsible for all costs and expenses incurred in connection with the provision of
such goods andservices.
Pricing shall be submitted only on, and in the format prescribed by, Exhibit A/Pricing Sheet.
Bidder must quote pricing on a cost per unit basis and compute all price
extensions listed in Exhibit A/Pricing Sheet. In the event of a bidder's miscalculation, the unit
price will prevail. UCS reserves the right to make mathematical corrections based on unit price(s).
Pricing in the awarded contract for amounts in increments not equal to pricing units indicated in
the Pricing Sheet will be prorated accordingly.
Please note that UCS is a tax-exempt governmental entity.
Payment
Awarded Contractor shall send true and accurate invoices by email to Major Anthony Mung
amung@nycourts.gov.Payment shall be made in arrears and shall be made within thirty (30) days
of submission by Awarded Contractor and approval by UCS of invoices satisfactory to UCS and
NYS Comptroller. No payment or deposit of any kind will be made in advance of receipt of the
Uniform Package. UCS will not consider any bid responses that require advance payment or a
deposit. In the event of late payment by UCS, Awarded Contractor shall be entitled to interest as
specified in Article XI-A of the State Finance Law.
Payment for goods delivered/services performed under the awarded contract shall be conditioned
upon the acceptance and approval of such goods/services, such that it is sufficiently complete in
accordance with the RFB specifications, so that UCS can utilizethe goods/services for its intended
purpose.
V. SCOPE OF WORK
1. Statement of Work Overview
Awarded Contractor shall produce and deliver Uniform Packages, including measurement,
fitting, and hand delivery of Uniform Packages to COA, as well as alteration, refitting, and
redelivery as needed, as set forth below. Photos of a sample Uniform Package are provided
in the attached Exhibit B.
UCS RFB.002 (Rev. 7.20) 5

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
2. Product Technical Specifications
Each Class A Uniform Package shall consist of the following:
Class A Blouse:
Navy Blue, thumb tip length, four-button front with New York State brass buttons.
Permanent shoulder epaulets with New York State brass buttons, two top pointed
pocket.
Flaps (not including pockets) and two bottom scalloped flaps with New York State
brassbuttons. The blouse has two (2) side vents and no rear vents.
Sleeves to be two-piece set in with shoulder pads and sleeve heads, with two New
YorkState brass buttons on each sleeve.
Fabric to be 55% Dacron polyester/45% wool or 100% wool.
Fully lined permanent lining to be 100% polyester, with an inside breast pocket.
Fabric weight is to be 13.5 -14.5 oz. per square yard.
Regulation New York State patches affixed to both shoulders.
Shield eyelet holes over the left breast spaced exactly 1-5/8" apart.
New York State brass buttons are gold color with NYS Seal embossed.
Class A Trouser:
Navy Blue with 12" wide black mohair braid on the outer seam. A comparable material
braid (such as nylon blend) may be used as a substitute.
Fabric to be 55% Dacron polyester/45% wool or 100% wool.
Fully lined permanent lining to be 100% polyester.
Fabric weight is to be 13.5 -14.5 oz. per square yard.
Two (2) back hip pockets, and two (2) back Billy Pockets.
Blouse and trouser must be a uniform match in fabric, weight, and color.
Cap:
Dark Navy
Police Type, eight-point, winter uniform cap with black chin strap
New York State brass buttons
Tie:
Black
Polyester, 3" wide x 14.5", 18", 20" or 22" length
Clip-On, breakaway
Dress Gloves (pair):
White
100% stretch nylon with raised stitching on the back
Snap Closure
UCS RFB.002 (Rev. 7.20) 6

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
Shoes (pair):
Black leather military oxford compatible with Class A uniform
High shine, natural leather
Adjustable laces
Item Substitutions
Bidders may offer substitute Uniform Package components of a higher quality than required
by the specifications contained in this RFB; provided UCS shall retain the sole discretion to
determine whether any proposed substitution meets the technical specifications set forth
herein.
Awarded Contractor may not substitute any Uniform Package item without the express prior
consent of UCS, in its sole discretion.
Item Marking/Labelling
Each Uniform Package item shall be appropriately marked and/or labeled as to identified size,
style, fiber content, manufacturing RN number, care instructions, and country of origin
labeling.
Additional Requirements
All Uniform Package items shall be comprised of new, and not used or reconditioned items or
materials. All Uniform Package items shall be required to fit appropriately and properly for
the purpose intended, as determined by UCS in its sole discretion.
Uniform Sample Submission
UCS requires each bidder to submit a full uniform sample for evaluation as part of the bid
package by Thursday, November 5, 2026, at 2:00 PM Eastern. Samples must be submitted
to theCOA training facility, located at 541 St. Johns Place,Brooklyn, NY 11238. See Exhibit
B for photos of a sample Uniform Package.
Fulfillment Timeline
CLASS A UNIFORM PACKAGE FULFILLMENT TIMELINE
Recruit Measurement Between Training Days 3 and 5
Delivery of Shoes Not later than Training Day 11
Delivery and Distribution of Uniform Package Not later than Training Day 50
Alterations, refitting, and redelivery Not later than Training Day 54
The Awarded Contractor will be notified by UCS of a Uniform Package order through a notice
to proceed ("Notice to Proceed") which will be sent to an email address specified by the
Awarded Contractor. The Notice to Proceed will contain the date of the first Training Day,
currently scheduled for Tuesday, January 19, 2027 (subject to change), and the location of
UCS RFB.002 (Rev. 7.20) 7

RFB OCA DFM 296NYC BID ISSUANCE DATE: 10/8/2026
Court Officer Class A
Dress Uniform Package BID OPENING DATE AND TIME: 11/5/2026
2:00 PM
the COA to receive the Uniform Packages. Each Training Day listed above is to be measured
from the first Training Day specified in the Notice to Proceed.
Note: Time is of the essence with respect to the Training Days specified in the Fulfillment
Timeline.
Recruit Measurement
Awarded Contractor must conduct recruit measurement, at the specified COA location,
between the hours of 5:00 PM and 8:00 PM on the Training Days listed in the Fulfillment
Timeline.
The Awarded Contractor must size each recruit (and not request their shoe or clothing size).
Uniform Package Delivery/Distribution
Distribution and fitting of recruits must be conducted between 5:00 PM and 8:00 PM on the
Training Days listed in the Fulfillment Timeline. Any required alterations, and subsequent
refitting and redelivery of Uniform Packages must be completed not later than the Training
Day specified in the Fulfillment Timeline for alterations, refitting, and redelivery. Awarded
Contractor's representatives must be present to conduct delivery, distribution, and alterations
of Uniform Packages to the recruits.
Returns
Any unused Uniform Package items in their original packaging that have not been individually
tailored may be returned by UCS within ninety (90) days of delivery for a full refund, at the
prices listed in the Exhibit A/Pricing Sheet.
3. Account Coordinator
Awarded Contractor shall appoint an individual to act as primary contact and account
coordinator for UCS personnel to contact with respect to their account-related questions
including, but not limited to, invoicing, scheduling and returns.
4. Delivery/Pickup
The COA training facility is located at 541 St. Johns Place, Brooklyn, NY 11238. Specific
scheduling, delivery dates and times within the Fulfillment Timeline will be given via a
schedule to be provided by UCS to the Awarded Contractor ("Delivery Schedule"). The
Delivery Schedule may be updated and/or revised by UCS. The COA location is subject to
change by UCS without additional charge (including, but not limited to, delivery costs and
charges).
5. Invoicing
5.1Awarded Contractor shall submit true and accurate invoices to Major Anthony Mung
at amung@nycourts.gov
5.2 Each invoice shall include:
i. Vendor name;
UCS RFB.002 (Rev. 7.20) 8