RFP: On-Call Abatement Services for Code Enforcement

REQUEST FOR PROPOSALS
ON-CALL ABATEMENT SERVICES
PROPOSAL DEADLINE:
5:00 PM ON MAY 22, 2026

PURPOSE OF REQUEST FOR PROPOSALS (RFP)
Gaston County is seeking qualified contractors to assist with the cleanup and abatement of public
nuisance cases throughout the County. The purpose of this RFP is to establish a pool of responsive,
capable contractors who can provide timely, efficient, and high-quality abatement services as
needed.
Contractors with experience in property cleanup, debris removal, vegetation control, structure
stabilization or demolition, and related services are encouraged to submit a bid. The County is
committed to maintaining safe, clean, and compliant communities and values partnerships with
contractors who share this commitment to quality and responsiveness.
Note: This solicitation does not result in a single contract award. Rather, it establishes a pool of
pre-qualified contractors who are eligible to receive and respond to project-specific solicitations.
The County intends to award contracts to multiple qualified candidates. Selected contractors will
be placed on an approved vendor list and invited to participate in future project-specific
solicitations. This approach is designed to ensure flexibility, encourage competitive pricing, and
support the County's ability to promptly and effectively address nuisance conditions. Contracts
for pre-selected contractors will automatically renew each fiscal year. The County reserves the
right to remove any contractor from the pre-qualified list for failure to perform, failure to respond,
safety violations, or non-compliance with County standards.
SUBMISSION OF PROPOSAL
Electronically emailed proposals must be submitted to:
Jamie Kanburoglu, Director of Planning and Zoning at
jamie.kanburoglu@gastongov.com
Subject: Abatement Services - RFP
Proposals shall be received by 5:00 PM on May 22, 2026.
No late proposals will be accepted. It is the Contractor's sole responsibility to ensure that proposals
have been received by the Planning and Zoning office before the submission deadline.
SCHEDULE OF EVENTS
The upcoming schedule of events is currently as follows:
Date Event
May 11, 2026 Issue RFP
May 15, 2026 Submissions of written questions due by
May 22, 2026 Proposals due by
May 27, 2026 Award of Contract Notice
June 1, 2026 Contract Start Date
Note: The dates above are subject to change.

PROPOSAL REQUIREMENTS
Vendors are required to verify compliance with the following requested items and include with the
proposal those items as requested or be prepared to furnish at a later date as specified. Failure to
comply may result in automatic disqualification. Vendors shall comply with all applicable laws
regulating the practice of General Contracting as required by the General Statutes of North
Carolina.
1. Contractor Information Sheet (note: Services checklist to be included, lead time commit-
ment statement)
2. Statement of Qualifications
3. Project Experience
4. References
5. Proof of Licensing
6. Compensation Matrix (See Appendix A)
7. Certificate of Insurance
a) Worker's Compensation Insurance in accordance with statutory requirements and
employer's liability insurance with limits of no less than $100,000 for each
accident.
b) General Liability Insurance shall be in an amount no less than $1,000,000 for each
occurrence; $2,000,000 aggregate. Gaston County must be declared as the
"additionally insured" on the Certificate.
c) Automobile Property Damage Liability Insurance shall be in an amount of no less
than $1,000,000 each occurrence; with a $1,000,000 aggregate. Gaston County
must be declared as the "additionally insured" on the Certificate.
8. W-9 Form
EVALUATION CRITERIA
The following criteria listed along with its given weight, will be used in the evaluation of pro-
posals:
a) ABILITY TO MEET COUNTY NEEDS (availability) = 30%
b) COMPLETENESS OF PROPOSAL = 25%
c) PREVIOUS WORK EXPERIENCE WITH SIMILAR SCOPE (similar size/scope, experience
with cleanup and abatement of public nuisance cases) = 25%
d) COMPENSATION MATRIX = 20%

OVERVIEW OF WORK AND GENERAL EXPECTATIONS
Work may include, but is not limited to:
- Cutting, trimming, and removal of overgrown grass, weeds, and vegetation
- Removal and proper disposal of trash, debris, and discarded materials
- Removal of bulk items, including but not limited to furniture, appliances, tires, and
construction debris (if present)
- General site cleanup to eliminate conditions constituting a public nuisance
- Demolition of structures (if applicable)
- Proper disposal documentation (receipts, before and after pictures are a minimum
requirement) Photos must be date stamped and uploaded to the case file in Energov.
- Compliance with all local, state, and federal disposal and environmental regulations
- Efficient communication with County staff
Additional Information:
Insurance: Each bid shall be accompanied by a letter from the bidder's insurance representative
certifying that said insurer has read the insurance requirements as set forth in the General
Conditions of the contract and will issue the required policies if awarded a contract. The
contractor shall purchase and maintain with a company acceptable to Gaston County and
authorized to do business in the State of North Carolina, such insurance as will protect him from
claims under workers' compensation laws, disability benefit laws or other similar employee
benefit laws; from claims of damages because of bodily injury, occupational sickness or disease,
or death of his employees; from claims for damages because of bodily injury and personal injury;
and from claims for damage and destruction of tangible property, including loss of use resulting
there-from - any or all of which may arise out of or result from the Contractor's operations under
the Contract Documents, whether such operations be by himself or any subcontractor or anyone
directly or indirectly employed by any of them or for whose acts any of them may be legally liable.
The insurance shall be written for not less than the limits of liability specified above.
Awarding Projects
As projects are made available, all contractors will be notified via email with a "project scope"
and requested to submit quotes for the scope of work outlined by County Planning and Zoning
staff. Only quotes submitted to the County Planning and Zoning staff within 5 business days of the
initial notification shall be considered for that project.
Contractors are encouraged to inspect the property prior to submitting a quote to ensure they can
complete the necessary work and to submit a quote for all required services up front. Additional
work identified during the cleanup that is necessary to achieve code compliance shall be reported
to the Planning and Zoning Director for approval prior to execution.

The award of any contract will be made by Gaston County, North Carolina, in accordance with the
evaluation criteria section above. The award will be in the form of adding the selected Contractor
to the Abatement Permit in the County's Permitting system. The County shall announce who the
selected contractor is via email to the entire contractor list.
Once a project is awarded, the following terms and conditions shall be effective:
1. Contractor shall have an email address as a means of communication. This will enable all
parties to communicate effectively with one another. Contractor shall also ensure that
said email address is associated with an Active account on the County's Citizen Self
Service Portal so that the Contactor may be added as the contact on the Abatement
permit.
2. Contractor agrees to furnish all of the equipment and labor necessary to perform all work
set forth in the project scope. By submitting a quote for individual projects, the Contractor
is confirming that it possesses the equipment required to complete the project scope.
3. The Contractor shall complete the project scope within 10 business days from the award
date. If the Contractor is unable to complete the scope of work within the specified time
period, the Contractor shall be considered to be in default and will not be considered for
future work projects. Additionally, if the Contractor is not responsive to solicitations for
quotes on a regular basis, the County has the right to remove the contractor from the
distribution list.
4. Nothing contained in the Contract is intended to, or shall be construed in any manner, as
creating or establishing the relationship of employer/employee between the County and
the Contractor. Contractor shall at all times remain an "independent contractor" with
respect to the services to be performed under this Contract. The County shall be exempt
from payment of all unemployment compensation, FICA, retirement, life, and/or medical
insurance, and Workers' Compensation insurance as the Contractor is an independent
entity from the County.
5. During the performance of the awarded project scope, the Contractor shall maintain at its
expense the following minimum insurance coverage:
. Worker's Compensation Insurance in accordance with statutory requirements and
the employer's liability insurance with limits no less than $100,000 for each
accident.
. General Liability Insurance shall be in an amount no less than $1,000,000 for each
occurrence; $2,000,000 aggregate. Gaston County must be declared as the
"additionally insured" on the Certificate.
. Automobile Property Damage Liability Insurance shall be in an amount no less
than $1,000,000 each occurrence; with a $1,000,000 aggregate. Gaston County
must be declared as the "additionally insured" on the Certificate.

6. Contractor agrees to furnish proof of compliance with insurance coverage requirements
on an annual basis and send updated copies to the County Planning and Zoning staff.
7. Contractor shall take appropriate safety precautions to prevent injury to persons or
property during all abatement operations. Contractor's equipment and agents must not be
on any property except those lots being abated and cleared pursuant to this contract. If
the Contractor allows their equipment or agents onto adjacent properties, any claims for
damages are the Contractor's sole responsibility and the Contractor shall be responsible
for any damages caused.
8. Contractor shall indemnify and hold the County harmless from and against all loss, costs,
damages, claims or expenses, or for any injury or death to its employees or other persons
or for any damage to real or personal property, caused by or arising from the services to be
performed by Contractor under this Contract. This indemnification covers any injury or
damage to third parties or the property of a third party arising from the services to be
performed by the Contractor.
9. Failure or delay on the part of the County to exercise any right, remedy, power or privilege
shall not operate as a waiver of any default.
10. Contractor warrants to the County that the work to be performed as outlined shall be
completed in a workmanlike manner and shall be free from defects in workmanship.
11. No change,, amendment, qualification or cancellation shall be effective unless in writing
and executed by the County and the Contractor.
12. This agreement shall be construed, interpreted, enforced and governed by and under the
laws of the State of North Carolina.
13. The invalidity or unenforceability of any one or more phrases, sentences, clauses or
provisions of this Agreement shall not affect the validity or enforceability of the remaining
portions of this Agreement or any part thereof.
14. This Agreement may be simultaneously executed in several counterparts, each of which
so executed shall be deemed to be an original, and such counterparts together shall
constitute but one and the same instrument.
15. Abatement Minimums:
. Noxious Growth: The Contractor will cut all grass and noxious vegetation to a
height not to exceed six (6) inches, and no lower than three (3) inches with
said grass height maintained to a distance of one hundred (100) feet from all
residential structures and commercial establishment in the immediate vicin-
ity or to the property line (if less than 100 feet). At no point shall the grass of
another lot be touched. Lots containing no structures, both residential and
commercial, the entire lot will be cut to a height not to exceed six (6) inches,
and no lower than three (3) inches

. Noxious Growth: No tree over three (3") inches in diameter shall be
destroyed.
. All case types: Building materials, junk, appliances, trash, yard waste (in-
cluding leaves and limbs), grass clippings, and all other debris, natural and
unnatural, shall be removed from the lot site prior top and after cutting the
lot. All debris must be disposed of by the contractor in accordance with
state and local laws.
.
Gaston County reserves the right to reject any bid for failure to comply with all requirements of
this notice or of any of the contract documents; however, it may waive any minor defects or
informalities at its discretion. Gaston County further reserves the right to reject all proposals or
award a contract which, in its judgement, is in the best interest of the County.

APPENDIX A
Draft Compensation Matrix
Please use the following as a guide and complete based on the services you are able to provide.
Base Cutting Rates cost per
.50 acre and less Acre
.5 acre to 1 acre Acre
1 acre and greater Acre
Yard Removal
Trimming Shrub, tree, etc.
Removal Shrub, tree, etc.
Base Debris Pick Up
Household garbage and trash Hour
Bulky Waste (non-yard waste) Hour
Yard Waste Hour
Debris Removal
1/8 Truck Load equal to 50 cubic feet Load
1/4 Truck Load equal to 100 cubic feet Load
3/8 Truck Load equal to 150 cubic feet Load
1/2 Truck Load equal to 200 cubic feet Load
5/8 Truck Load equal to 250 cubic feet Load
3/4 Truck Load equal to 300 cubic feet Load
7/8 Truck load equal to 350 cubic feet Load
Full Truck Load equal to 400 cubic feet Load
Full Truck load equal to 500 cubic feet Load
Other fees/charges