RFB for Flooring Finishes

REQUEST FOR QUOTATION
Quotes will be received in the Office of the Procurement Manager, Greenville Utilities
Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 1:30 pm (EDT) on
May 26, 2026, for Flooring Finishes.
Greenville Utilities reserves the right to reject any or all bids. Late bids will not be
considered.
Site Walkthrough- Two (2) walkthroughs will be held at Greenville Utilities
Commission, Administration Building, 401 S. Greene St., Greenville, North Carolina
27834 on Monday, May 11, 2026 at 1:30 pm (EDT) & Tuesday, May 12, 2026 at
1:30pm (EDT). The walkthroughs are optional but highly encouraged.
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SECTION I
GENERAL INSTRUCTIONS FOR INFORMAL QUOTES
GREENVILLE UTILITIES COMMISSION
REQUEST FOR QUOTATION
1.0 NOTICE TO BIDDERS
Quotations, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 1:30 pm (EDT) on May 26, 2026.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed request for quotation form. The quotation
must be signed by an authorized official of the firm.
3.0 DEPOSIT
A deposit is NOT required for this quotation.
4.0 NC SALES TAX
Do not include NC sales taxes in the quoted figure; however, Greenville Utilities Commission
(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.
5.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
6.0 EXCEPTIONS TO BE CLEARLY STATED
If quote is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Quotation Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject quotes and to determine the lowest responsible, responsive bid from
the standpoint of quality, performance, and price.
7.0 EVALUATION AND AWARD OF QUOTATIONS
GUC reserves the right to reject any and all quotations, to waive any and all informalities, and to
disregard all nonconforming or conditional quotes or counter proposals. In evaluating quotes,
GUC shall consider whether the quotes comply with the prescribed requirements, plus all
alternates or options requested. GUC reserves the right to include or exclude any option or
alternative in GUC's opinion is in GUC's best interests. If a quote is to be awarded, it will be
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awarded to the lowest responsible, responsive bidder whose evaluation by GUC indicates that
the award will be in GUC's best interests.
8.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
9.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical quotes are stated
both in numbers and in words, the words govern.
10.0 QUANTITIES
NA.
11.0 CONTRACT PERIOD
TBD.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize
M/WBE suppliers of materials and labor when available.
14.0 CONTACT INFORMATION:
Questions regarding this bid request should be directed to Cleve Haddock, Lifetime
CLGPO, Procurement Manager at (252) 551-1533, haddocgc@guc.com. All questions
must be received via e-mail by or before 10:00 am (EDT) May 13, 2026.
15.0 TERMS AND CONDITIONS
The attached Terms and Conditions of Greenville Utilities Commission (GUC) are
considered part of the bid proposal.
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SECTION II
GREENVILLE UTILITIES COMMISSION
SPECIFICATIONS
Greenville Utilities Commission
Address:
401 South Green Street
Greenville, NC 27834
Project: Flooring finishes
General Description: GUC will be renovating many areas of the 2nd and 3rd floor of its main
office building. This work will be conducted alongside our HVAC renovations project which
entails complete replacement of the system on both floors. Both floors will be vacant of
occupants for a period of approximately 6 months. Although this should be plenty of time
for the work, the renovations will need to be staged to work with/around the main HVAC
work. It is likely some work, depending on the trade, will need to be done at the start of the
HVAC work and not completed until the end when other contractors have completed their
"dirty work". Renovations will entail wall refinishing, flooring changes, complete bathroom
renovations, door additions, ceiling work, light replacements, etc.
Scope of work: (attached drawings for reference)
1. Remove existing tile or LVT flooring in the bathrooms, break room, print room and board
room kitchenette, GMO conference room and provide/install new tile (Green area) on
the 2nd and 3rd floors in these spaces.
2. Remove existing carpet tile flooring and replace with new throughout the 2nd and 3rd
floors (Yellow areas).
3. For each flooring type and color, provide 4 cases of tile and 10 cases of carpet for attic
stock at completion of work.
4. Remove all cove base and replace with new. (Do not replace cove base in the following
areas on 2nd floor (board room, south hall and all offices connected to it, lobby)
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Approximate square footages for each: (contractor to verify)
Carpet: 7800 sqft
Tile: 2600 sqft
Work Hours/Schedule: All work should be completed during normal business hours and
coordinated with Facilities staff prior to execution. With multiple contractors on site, it will
be required to provide 3 and 7 day look ahead schedules.
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Vendor Name:
GREENVILLE UTILITIES COMMISSION
PROPOSAL FORM
The undersigned bidder hereby declares that he has carefully examined the enclosed
detailed specifications for the furnishing of Greenville Utilities with the items listed below.
The undersigned bidder further agrees, if this proposal is accepted within sixty (60) days
from the date of the opening, to furnish any or all the items upon which prices are quoted
at the price set opposite each item. Delivery shall be FOB Greenville, North Carolina,
within the time indicated below:
Bid Structure:
Flooring material
Carpet ______________________
Tile _______________________
Cove Base ______________________
Labor_________________
Days required to complete work ______________
Total Quote __________________________
Method of Award: GUC will award this bid as a total bid.
Complete and Check All Math: It is the responsibility of the Bidder to extend bid prices
and supply a total for all items. It is certified that this proposal is made in good faith and
without collusion or connection with any other person bidding on the same above listed
items. It is also certified that this proposal is made in good faith and without collusion or
connection with any GUC employee(s).
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It is certified that this proposal is made in good faith and without collusion or connection with any
other person bidding on the same above listed items. It is also certified that this proposal is made
in good faith and without collusion or connection with any GUC employee(s).
Certified check or cash for $ _NA__ or bid bond for $ _NA__ attached.
Firm Name:_________________________________________ Phone: (_____)____________
Address:_____________________________________________________________________
City _______________________________ State _________________ Zip Code ___________
Fax (____)_______________________ E-mail ______________________________________
Authorized Official _______________________________ Title __________________________
Typed Name
________________________________ Date _________________________
Signature
Two (2) copies of your proposal should be received no later than
May 26, 2026 at 1:30 pm (EDT).
NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM(S)
(RETURN ONLY THIS FORM(S), E-VERIFY AND EXCEPTION FORM)
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Letter of Compliance to E-Verify for Greenville Utilities Commission
1. I have submitted a bid for contract or desire to enter into a contract with the Greenville
Utilities Commission;
2. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm
that I am aware of and in compliance with the requirements of E-Verify, Article 2 of
Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
3. ____ After hiring an employee to work in the United States I verify the work
authorization of said employee through E-Verify and retain the record of the verification
of work authorization while the employee is employed and for one year thereafter; or
4. ____ I employ less than twenty-five (25) employees in the State of North Carolina.
5. As part of my duties and responsibilities pursuant to said bid and/or contract, I affirm
that to the best of my knowledge and subcontractors employed as a part of this bid
and/or contract, are in compliance with the requirements of E-Verify, Article 2 of
Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
6. ____ After hiring an employee to work in the United States the subcontractor verifies
the work authorization of said employee through E-Verify and retains the record of the
verification of work authorization while the employee is employed and for one year
thereafter; or
7. ____ Employ less than twenty-five (25) employees in the State of North Carolina.
Specify subcontractor: _______________________________________________
________________________________ (Company Name)
By: ________________________________ (Typed Name)
________________________________ (Authorized Signatory)
_________________________________ (Title)
_________________________________ (Date)
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