A fully integrated Public Safety Software Systems

Location:	Mississippi
Posted:	May 11, 2026
Due:	May 22, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment 70 - General Purpose Information Technology Equipment (including software). D - Automatic Data Processing and Telecommunication Services
Solicitation No:	137-20260421111603 Rankin
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	137-20260421111603 Rankin	Advertised Date	05/11/2026 5:00 PM
RFx #	3170035695	Submission Date	05/22/2026 5:00 PM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	PERSONNEL SERVICE - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	The purpose of this Request for Proposals (RFP) is to solicit sealed proposals to establish a contract through competitive negotiation for the purchase of a fully integrated Public Safety Software Systems for the Rankin County Sheriffs Department (RCSD

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
20857	CPU Softw-Law Enforc

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
137-20260421111603 Rankin

Attachment Preview

RANKIN COUNTY, MISSISSIPPI

RFP # 268001

Request for Proposals (RFP)

For

PUBLIC SAFETY & EMERGENCY SERVICES SOFTWARE

For

Computer Aided Dispatch (CAD),

Records Management System (RMS),

a Mobile Field Reporting System,

and a Jail Management System (JMS)

Issued: April 16, 2026

Deadline for Questions: April 30, 2026

Proposal Deadline: May 22, 2026, at 5:00 PM

Page 1 of 24

RFP # 268001

Table of Contents

Table of Contents............................................................................................................................................2-3

1. PURPOSE, OBJECTIVES, & GUIDELINES.................................................................................4-8

1.1 Reason for Procurement........................................................................................................ 4

1.2 Scope of Work ........................................................................................................................ 4-6

1.3 Desired Outcomes .................................................................................................................... 6

1.4 Ownership of Data.................................................................................................................... 6

1.5 Disclaimer.................................................................................................................................... 6

1.6 Preparation Costs ..................................................................................................................... 6

1.7 Completeness of Response .................................................................................................. 6

1.8 Compliance with Industry Regulations & Standards ................................................. 7

1.9 Addenda to this RFP ............................................................................................................... 7

1.10 New Equipment, Software Version .................................................................................. 7

1.11 Vendor Committment ............................................................................................................ 7

1.12 Independent Contractor Status........................................................................................... 7

1.13 Assignment of Contractual Rights...................................................................................... 7

1.14 Statement of Time .................................................................................................................... 8

1.15 Non-discrimination in Employment ................................................................................. 8

1.16 Compliance with the Law ...................................................................................................... 8

1.17 Licenses, Permits, & Approvals ........................................................................................... 8

2. BACKGROUND & SPECIFICATIONS .......................................................................................... 9-10

2.1 Demographics & Statistics .................................................................................................... 9

2.2 Explanation on Specifics ................................................................................................. 9-10

2.3 Required Interfaces ...............................................................................................................10

3. SERVICE REQUIREMENTS.................................................................................................................11

3.1 Project Management .............................................................................................................11

3.2 System Configuration and Setup ......................................................................................11

3.3 Training ......................................................................................................................................11

3.4 Data Conversion......................................................................................................................11

3.5 Warranty, Maintenance, & Support.................................................................................11

4. PROPOSAL SCHEDULE & INSTRUCTIONS ...........................................................................12-15

4.1 Schedule .....................................................................................................................................12

4.2 Date Changes ............................................................................................................................12

4.3 Agency Contact ........................................................................................................................12

4.4 Questions ...................................................................................................................................12

4.5 Proposal Submission......................................................................................................12-13

4.6 Proposed Contract .................................................................................................................13

4.7 Proposal Format .....................................................................................................................13

4.8 Proposal Document & Organization................................................................................13

4.9 Attachment A.....................................................................................................................13-14

Page 2 of 24

RFP # 268001

4.10 Signatures..................................................................................................................................14

4.11 Oral Presentations & Software Demonstrations .................................................14-15

4.12 Evaluation Criteria .................................................................................................................15

5. PROPOSAL CONTENT ..................................................................................................................16-21

5.1 Vendor Background...............................................................................................................16

5.2 Vendor References.................................................................................................................16

5.3 System Overview .............................................................................................................16-17

5.4 System Requirements....................................................................................................17-18

5.5 Implementation.......................................................................................................................19

5.6 User Licenses.....................................................................................................................19-20

5.7 Warranty, Maintenance, & Support..........................................................................20-21

6. PROPOSAL TERMS & CONDITIONS ........................................................................................22-23

6.1 True & Accurate ......................................................................................................................22

6.2 Incurred Expenses .................................................................................................................22

6.3 Evaluation of Proposals .......................................................................................................22

6.4 Open Procurement.................................................................................................................22

6.5 Qualifications of Vendors ....................................................................................................22

6.6 Acceptance of Proposal Prices...........................................................................................22

6.7 Award of Contract ...........................................................................................................22-23

7. PRICING ....................................................................................................................................................24

7.1 Modules & Interfaces ............................................................................................................24

7.2 Optional Pricing ......................................................................................................................24

Page 3 of 24

RFP # 268001

1. PURPOSE, OBJECTIVES, & GUIDELINES

The purpose of this Request for Proposals (RFP) is to solicit sealed proposals to establish a

contract through competitive negotiation for the purchase of a fully integrated Public Safety

Software Systems for the Rankin County Sheriff’s Department (RCSD), to include the

following suites: (a) Computer-Aided Dispatch (CAD), (b) Mobile Data Computing (MDC), (c)

Records Management System (RMS) and Jail Management System (JMS).

The primary objective is to purchase fully integrated Public Safety Software systems with

CAD, RMS, and JMS to enhance the daily operations to perform at the highest ef�iciency level

for the safety and security of the residents within Rankin County, Mississippi. The RCSD

proposed system requirements are meant to ascertain the capabilities of the system the

Vendors can provided and not necessarily what is required.

The systems will use state-of-art technology. No part of the proposed systems will be in

testing mode, and all components shall be fully functional. The contract will be a �irm-�ixed

price contract.

1.1 Reason for Procurement

The current systems utilized by the RCSD are outdated and no longer supported by the prior

vendor, and lack the necessary features to support modern law enforcement demands,

including:

● Inef�icient Data Entry and Retrieval: Manual data entry and cumbersome search

functions lead to delays in accessing critical information, hindering timely response to

incidents and investigations.

● Lack of Mobile Capabilities: Limited mobile access to critical information restricts

of�icers’ ability to effectively respond to incidents in the �ield and access necessary data

in real-time.

● Limited Reporting and Analytics: The current systems lack robust reporting and

analytical capabilities, making it dif�icult to generate meaningful insights for performance

evaluation, resource allocation, and strategic planning.

1.2 Scope of Work

The proposed systems shall encompass the following key functionalities:

1.2.1 Computer-Aided Dispatch (CAD)

• Incident Management: Receive and prioritize emergency and non-emergency

calls; dispatch units ef�iciently and effectively to incidents; track unit status and

locations in real-time; and generate automatic vehicle location (AVL) reports.

Page 4 of 24

RFP # 268001

• Resource Management: Manage personnel, equipment, and resources effectively;

schedule and track of�icer assignments; optimize resource allocation based on call

volume and incident severity.

• Data Integration and Analytics: Integrate and leverage open-standard interfaces

with other departmental systems, including RMS, JMS, NCIC, court systems,

criminal justice databases, and other third-party applications; provide robust

reporting and analytics capabilities to identify trends, analyze, and evaluate

performance; support data-driven decision-making for resource allocation, crime

prevention; automatically populates incoming E-9-1-1 information, performs

NCIC queries/searches, and includes optional interfaces to RMS applications,

protocol-integration solutions, and other third-party databases.

• Mobile Capabilities: Provide of�icers with secure and reliable mobile access to

critical information, including incident details, suspect information, and arrest

warrants; enable of�icers to complete reports and other tasks in the �ield.

• GIS Mapping: Allow dispatchers to create incidents and dispatch from the map,

which when integrated with the CAD database, would provide location speci�ic

information.

• System Administration and Maintenance: Provide comprehensive system

administration tools for user management, data backup and recovery, and system

maintenance; offer ongoing technical support and training for system users.

1.2.2 Record Management System (RMS)

• Incident Reporting: Provide deputies with the ability to enter Incident Reports

and perform all Mississippi reporting requirements.

• Arrest & Warrants Reporting: Allow for arrest information to be entered and

provided in satisfaction of Mississippi reporting requirements (MS IBR); allow

for entry, identi�ication, and lookup of warrants and assignments.

• Evidence: Allow for the entry and easy search / retrieval of forms / logs for

evidence and chain of custody.

• Civil Process & Case Management: Allow for the sharing / production with

prosecuting agencies; allow for the tracking of court pleadings, deadlines, and

requirements.

• Employment Files: Whether in the RMS and/or JMS system, there should be the

ability to maintain, access, and monitor an of�icer’s or jailer’s employment and

training records, including disciplinary and property records.

Page 5 of 24

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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A fully integrated Public Safety Software Systems

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