Municipal Solid Waste Disposal

Location:	South Carolina
Posted:	Jun 5, 2026
Due:	Jul 6, 2026
Agency:	City of Lancaster
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	#743-06-05-07-06-26
Publication URL:	To access bid details, please log in.

Bid Number:	#743-06-05-07-06-26
Bid Title:	Municipal Solid Waste Disposal
Category:	Facility Services
Status:	Open

Description:

The City of Lancaster is soliciting proposals from qualified firms for the provision of landfill services to ensure the safe, efficient, and environmentally responsible disposal of municipal solid waste generated within City and County and outside the County. The selected contractor will be responsible for receiving, managing, and disposing of waste in full compliance with all applicable federal, state, and local regulations, while maintaining high standards of operational reliability and environmental stewardship.Â

Publication Date/Time:

6/5/2026 12:00 AM

Closing Date/Time:

7/6/2026 2:00 PM

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Municipal Solid Waste Disposal

Request for Proposals

City of Lancaster

City Clerk’s Office

P.O. Box 1149

216 S. Catawba Street (29720)

Lancaster, SC 29721

I. OVERVIEW

The City of Lancaster is soliciting proposals from qualified firms for the provision of landfill services to

ensure the safe, efficient, and environmentally responsible disposal of municipal solid waste generated

within City and County and outside the County. The selected contractor will be responsible for receiving,

managing, and disposing of waste in full compliance with all applicable federal, state, and local

regulations, while maintaining high standards of operational reliability and environmental stewardship.

Through this Request for Proposals (RFP), the City seeks to establish a long-term partnership with a

provider that can offer long-term disposal capacity, competitive pricing, regulatory compliance, and

reliable service to meet the community's current and future solid waste disposal needs.

Any questions related to the bid submission must be submitted in writing and directed to City Clerk, Kelli

Stevens at kstevens@lancastercitysc.com.

II. PROPOSAL PARAMETERS & GUIDELINES

Preparation and Submission:

 The City assumes no responsibility for unmarked or improperly marked envelopes.

 The City will not be responsible for any costs incurred to respond to this proposal request.

 Mail or deliver to the address noted in this document. The City is not responsible for delays due

to the Bidder’s choice of delivery service (USPS, UPS, FedEx, etc.).

 Electronic (email) or facsimile submissions will not be accepted.

 Responses not received by the time and date specified will not be opened or considered unless

the delay is the result of the City or its agents.

One copy of the proposal must be provided in a sealed envelope clearly marked “Response: Municipal Solid

Waste Landfill #743-06-03-07-06-26” by 2:00 p.m. on Monday, July 6th, 2026. Electronic (email) or

facsimile submissions will not be accepted, and late submittals will be rejected. All questions must be

in writing and directed to Kelli Stevens at kstevens@lancastercitysc.com.

Proposals should be submitted to:

Kelli Stevens, City Clerk

P.O. Box 1149

Lancaster, SC 29721

Physical address:

216 S. Catawba Street

Lancaster, SC 29720

Errors in Proposal

Contractors or their authorized representatives are expected to fully inform themselves as to the

conditions, requirements, and specifications before submitting a proposal. Failure to do so will be at the

Contractors own risk. The City reserves the right to waive any informalities, technical defects, and minor

irregularities in proposals received.

Award Criteria

The City shall award the contract to the Proposer who submits the best overall responsible and

responsive proposal taking into consideration compliance with stated terms, conditions, and

specifications. The City reserves the right to reject any or all proposals, and to accept any proposal

submitted that best meets the needs of the City in the sole judgement of the City.

Proposals received in response to this RFP will be evaluated using a weighted award matrix designed to

identify the proposal that provides the best overall value to the City. The evaluation will be weighed as

follows: Price (35%), Technical Approach and Service Plan (20%), Compliance and Permitting (20%),

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RFP – Municipal Solid Waste Disposal

Experience and References (15%), and Service Capacity (10%). The City reserves the right to consider

all factors relevant to the successful and reliable provision of landfill disposal services and may award a

contract to the proposer whose submission is determined to be in the best interest of the City.

Disclosure

Trade secrets of proprietary information submitted by the Proposer in connection with a procurement

shall not be subject to public disclosure under the Freedom of Information Act (FOIA); however, the

Proposer must invoke the protection of this section prior to or upon submission of the data or other

materials, and must identify the specific area or scope of data or other material to be protected and state

the reasons why the protection is necessary. An all-inclusive statement that the entire document is

proprietary is unacceptable and will be disregarded. A statement that the costs are to be protected is

unacceptable and will not be honored.

Suspension and Debarment

The Contractor certifies, by submission of this proposal, that neither it nor its principal are presently

debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from

participation in the transaction by any federal, state or local agency. Where the Contractor is unable to

certify to any of the statements in this certification, such Offeror shall attach an explanation to this

proposal.

Indemnification

The Contractor shall exercise every necessary precaution for the safety of the work site and the

protection of any kind and all persons and/or property adjacent to the worksite. Any damage incurred

by the Contractor must be reported immediately to the City’s Sanitation and Maintenance Operations

Supervisor, Jonathon Carnes at (803) 288-0359.

Invoicing and Payment

The successful Contractor shall be paid at the contract price upon submission of proper invoices to the

City of Lancaster Solid Waste Administration for review and payment processing, with subsequent

submission to the City of Lancaster Accounts Payable Department by email at

accountspayable@lancastercitysc.com or by mail at P.O. Box 1149, Lancaster, SC 29721. Payment will be

made within thirty (30) days of receipt of a proper invoice. All invoices must include the applicable

Purchase Order Number and be submitted by the company identified on the Purchase Order within

fifteen (15) calendar days.

Compliance

The Contractor shall fully comply with all applicable federal, state, county, or municipal laws, rules,

regulations, ordinances, including the Americans with Disabilities Act (“ADA”) and the regulations

promulgated thereunder, including ADA Title II, and shall hold the City harmless from any liability

resulting from failure of such compliance.

The Contractor certifies that all federal, state, county, or municipal orders regarding affirmative action

are followed to ensure equal employment opportunities and fair employment practices. The Contractor

agrees not to discriminate against any employee or applicant for employment because of race, religion,

color, sex, gender identity, sexual orientation, age, handicap, or national origin; however, some

conditions may be a bona fide occupational qualification reasonably necessary for the normal operations

of the Contractor.

The Contractor will comply with the requirements of Chapter 14, Title 8 of the South Carolina Code of

Laws titled Unauthorized Aliens and Public Employment and agrees to provide the City of Lancaster any

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RFP – Municipal Solid Waste Disposal

documentation required to establish either; (a) the applicability of such law to the Contractor and

subcontractors; or (b) the compliance with this law by the Contractor and any subcontractors.

Conflict of Interest

All Contractors must disclose with their proposal the name of any officer, director, or agent who is also

an employee of the City of Lancaster or becomes a City of Lancaster employee during the duration of the

project. Further, all Contractors must disclose the name of any City employee who owns directly or

indirectly, an interest in the Contractor’s firm or any of its branches. With the submission of this proposal,

the Contractor certifies that the proposal submitted was made without fraud, that it has not offered or

received any kickbacks or inducements in connection with the offer, and that it has not conferred on any

public employee, or public official. The Contractor certifies with the submission of a proposal that no

relationship exists between itself and the City, another person, or organization that interferes with fair

competition or constitutes a conflict of interest with respect to a contract with the City. Contractors are

specifically directed not to contact any other City personnel for meetings, conferences, or technical

discussions related to this request unless otherwise stated in this document. Failure to adhere to this

policy may be grounds for rejection of your proposal.

MWBE Statement

It is the policy of the City of Lancaster to provide minorities and women equal opportunity for

participating in all aspects of the City’s contracting and procurement programs. It is also the policy of the

City of Lancaster to prohibit discrimination against any person or business in pursuit of these

opportunities based on race, color, sex, gender, national origin, religion, age, disability, marital status,

sexual orientation, gender identity, genetic information, or other legally protected classifications.

Fair Labor Standards Act

No Contractor or subcontractor holding a service contract with the City for any dollar amount shall pay

any of its employees working on the contract less than the minimum wage specified in section 6(a)(1) of

the Fair Labor Standards Act 29 U.S.C. 206. Failure to meet this requirement may result in contract

termination by the City.

Non-Appropriation of Funds

This agreement shall be subject to the availability and appropriation of funds by Administration and City

Council.

Excluded Bidders

Proposals from companies may be excluded for any of the following reasons:

 Reason to believe collusion exists among companies

 The company is involved or has been in any litigation against the City

 The company is in arrears on any existing contract or has defaulted on a previous contract with

the City

 Lack of financial stability

 Failure to perform under previous or present contracts with the City

 Is currently debarred by the State of South Carolina Procurement Services

III. INFORMATION FOR BIDDERS

The City of Lancaster currently transports approximately 75% of all municipal solid waste (MSW)

collected throughout both the City and Lancaster County. As the City and County continue to experience

significant growth, waste collection volumes are expected to increase accordingly. To effectively meet

future demands, the City is seeking a disposal facility that can better accommodate our operational needs.

Prioritizing employee safety, maximizing equipment lifespan, and improving operational efficiency are

critical factors in ensuring responsible stewardship of resources and controlling costs for the benefit of

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RFP – Municipal Solid Waste Disposal

City and County residents and businesses. Additionally, the City experiences seasonal fluctuations in

MSW volumes throughout the year, requiring a disposal partner with the capacity, flexibility, and

reliability to accommodate varying waste streams during peak collection periods.

Historical Tonnage Data

The City of Lancaster disposed of 30,163 tons in FY 2022-2023; 22,016 tons in FY 2023-2024; 22,508

tons in FY 2024-2025; and 14,743 from June 2025 to March 2026.

Existing Transportation Equipment and Operational Requirements

The City of Lancaster currently operates a fleet of six (6) road tractors dedicated to the transportation of

municipal solid waste (MSW). These units perform multiple trips daily and are a critical component of

the City's waste disposal operations. Proposers should consider the City's daily hauling schedule and

transportation needs when developing their service and operational plans.

The City utilizes eleven (11) walking floor trailers for waste transport. Each trailer is equipped with

either an electric or hydraulic tarping system to ensure compliance with applicable transportation and

litter control requirements. The trailers are unloaded utilizing a walking floor system and do not require

tipping capabilities at the disposal facility.

All trailers are equipped with a rear tailgate that swings open to the right side and is secured by chain.

Proposers shall ensure that the proposed facility's unloading area, traffic flow patterns, and operational

procedures can safely accommodate this trailer configuration and provide adequate clearance for

unloading operations.

Bidders should identify any site-specific requirements, restrictions, or operational considerations that

may impact the City's transportation equipment, turnaround times, unloading efficiency, or overall

hauling operations. Facilities that can accommodate the City's existing fleet configuration without

requiring equipment modifications are preferred.

IV. EXPECTATIONS OF THE CITY OF LANCASTER

1. Facility Access and Roadway Maintenance

- The landfill operator shall maintain all access roads, internal haul roads, and tipping areas in a safe

and serviceable condition to support efficient vehicle movement and minimize wear and tear on

collection equipment. Proper maintenance includes, but is not limited to, routine grading, pothole

repair, dust control, drainage management, debris removal, and timely remediation of unsafe road

conditions that could impact vehicle safety, increase maintenance costs, or hinder operational

efficiency.

- Roadways must be in accordance with South Carolina regulation width to accommodate all vehicle

types, including trailer tippers, walking floor trailers, and other hauling equipment.

- Clearly posted speed limits shall be established and enforced throughout the facility.

2. Equipment and Tipping Operations

- A minimum of three (3) operational trailer tippers must be available daily, except in cases of

mechanical failure.

- Trailer tippers must be capable of accommodating right-hand swing trailers and dump truck-style

tailgates.

3. Tipping Procedures and Safety Protocols

- The contractor shall provide comprehensive written tipping instructions and safety procedures.

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RFP – Municipal Solid Waste Disposal

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Municipal Solid Waste Disposal

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