Unincorporated Area Urban Forest Plan and Tree Inventory *Updated 11/17/2025*
| Location: | California |
|---|---|
| Posted: | Nov 17, 2025 |
| Due: | Dec 1, 2025 |
| Agency: | Alameda County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP #PLN2025-003 |
| Publication URL: | To access bid details, please log in. |
Contracting opportunity
Unincorporated Area Urban Forest Plan and Tree Inventory *Updated 11/17/2025*
Bid Number
RFP #PLN2025-003
-
Category
Professional Services
-
Due Date/Time
12/01/2025
2:00 PM
- Contact Person
-
Estimated Award Date
01/13/2026
-
Special Notes/ Comments
Submit response materials as a single PDF to alison.abbors@acgov.org
Posted Date
10/24/2025
- Attendees List and Q&A - 11/17/2025
- Request for Interest/ Proposal/Quotation (RFI/P/Q)
-
RFP/Q Addendum
3132_RFP#PLN2025-003_AttendeesList.pdf 3132_RFP#PLN2025-003_Q&A.pdf
Attachment Preview
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. PLN2025-003
for
UNINORPORATED AREA URBAN FOREST PLAN
AND TREE INVENTORY
For complete information regarding this project, see Request for Proposal (RFP) posted at County
of Alameda Contracting Opportunities site [https://gsa.acgov.org/do-business-with-us/contracting-opportunities/]
or contact the County representative listed below.
Thank you for your interest!
Contact Person: Alison Abbors
Phone Number: 510-670-5428
Email Address: alison.abbors@acgov.org
RESPONSE DUE
by
2:00 p.m.
on
December 1, 2025
via email as PDF to
alison.abbors@acgov.org
Alameda County, CDA - Planning
Alameda County is committed to reducing environmental impacts across our entire supply
chain. Please print only what you need, print double-sided, and use recycled-content paper if
printing this document.
RFP Template
Rev. 7/10/25
Specifications, Terms & Conditions
For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY
CALENDAR OF EVENTS
REQUEST FOR PROPOSAL No. PLN2025-003
UNINORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY
EVENT
DATE/LOCATION
Request Issued
Networking/Bidders Conference No. 1
Networking/Bidders Conference No. 2
Written Questions Due via email:
alison.abbors@acgov.org
List of Attendees
Questions & Answers Issued
Addendum Issued [only if necessary to amend RFP]
Response Due and Submitted via email as PDF to
alison.abbors@acgov.org
Evaluation Period
Optional Vendor Interviews
Notice of Intent to Award Issued
Board Consideration Award Date
Contract Start Date
October 23, 2025
November 3, 2025, 2pm
VIA ZOOM:
Register in advance:
https://us02web.zoom.us/webinar/register/WN
_tWyyMdygQp-CDMkIubcimA
Meeting ID: 860 4084 5436
November 4, 2025, 10AM
VIA ZOOM:
Register in advance:
https://us02web.zoom.us/webinar/register/WN
_hwsjTALwR2y7FW5-YwaMCw
Meeting ID: 817 7124 2080
November 5, 2025, by 5:00 p.m.
November 6, 2025
November 12, 2025
November 12, 2025
December 1, 2025, by 2:00 p.m.
December 1, 2025 – December 19, 2025
Week of December 15, 2025
December 19, 2025
January 13, 2026
January 19, 2026
NOTE: All dates are tentative and subject to change.
RFP No. PLN2025-003
Page 2 of 37
Specifications, Terms & Conditions
For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY
COUNTY OF ALAMEDA
REQUEST FOR PROPOSAL No. PLN2025-003
SPECIFICATIONS, TERMS & CONDITIONS
for
UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY
TABLE OF CONTENTS
Page
CALENDAR OF EVENTS ...................................................................................................................... 2
I. STATEMENT OF WORK ........................................................................................................... 5
A. INTENT ................................................................................................................................ 5
B. SCOPE .................................................................................................................................. 5
C. BACKGROUND AND GUIDING PRINCIPLES.......................................................................... 6
D. BIDDER QUALIFICATIONS .................................................................................................... 9
E. SPECIFIC REQUIREMENTS ................................................................................................. 10
F. DELIVERABLES / REPORTS ................................................................................................. 17
G. BIDDERS CONFERENCE(S) ................................................................................................. 19
II. COUNTY PROCEDURES, TERMS, AND CONDITIONS ............................................................... 20
H. EVALUATION CRITERIA / SELECTION COMMITTEE ........................................................... 20
I. CONTRACT EVALUATION AND ASSESSMENT.................................................................... 24
J. NOTICE OF INTENT TO AWARD......................................................................................... 25
K. BID PROTEST / APPEALS PROCESS .................................................................................... 25
L. TERM / TERMINATION / RENEWAL................................................................................... 28
M. BRAND NAMES AND APPROVED EQUIVALENTS ............................................................... 28
N. QUANTITIES....................................................................................................................... 29
O. PRICING ............................................................................................................................. 29
P. AWARD.............................................................................................................................. 30
Q. METHOD OF ORDERING.................................................................................................... 32
R. WARRANTY........................................................................................................................ 33
S. INVOICING......................................................................................................................... 33
T. FEDERAL STOP WORK ORDER. . ....................................................................................... 34
U. ACCOUNT MANAGER / SUPPORT STAFF........................................................................... 34
III. INSTRUCTIONS TO BIDDERS ................................................................................................. 34
V. COUNTY CONTACTS .......................................................................................................... 34
W. SUBMITTAL OF PROPOSALS .............................................................................................. 35
RFP No. PLN2025-003
Page 3 of 37
Specifications, Terms & Conditions
For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY
ATTACHMENTS
EXHIBIT A
BID RESPONSE PACKET
EXHIBIT B Additional Contract Provisions – Federal Provision
EXHIBIT B-1 Certification For Contracts, Grants, Loans, And Cooperative Agreements
Certification Regarding Lobbying (Appendix A, 44 C.F.R. Part 18)
EXHIBIT C Background Materials
RFP No. PLN2025-003
Page 4 of 37
Specifications, Terms & Conditions
For UNINCORPORATED AREA URBAN FOREST PLAN AND TREE INVENTORY
I. STATEMENT OF WORK
A. INTENT
It is the intent of these specifications, terms, and conditions to describe a qualified
consultant (“Consultant”) with expertise in municipal tree program analysis and
planning, municipal tree inventories, arboriculture, and cross-sector stakeholder
facilitation, to help coordinate an urban forest analysis and planning project (“Project”)
that culminates in the adoption of a comprehensive Urban Forest Plan (UFP) for
Alameda County’s urban unincorporated area. The selected Consultant will coordinate
the Project alongside the County staff Project Manager, including facilitating robust,
equity-focused community engagement; conducting a thorough assessment of existing
tree resources, policies, and vulnerabilities; establishing data-driven goals and
strategies; identifying key gaps and opportunities; recommending program design
elements and funding mechanisms; and delivering an ambitious and actionable 50-year
Urban Forest Plan for adoption by the Alameda County Board of Supervisors.
The County intends to award an approximately 2-year contract to the Bidder selected as
the most responsive and responsible Bidder whose response conforms to the RFP and
meets the County’s requirements. The term of the contract will commence the date the
standard services agreement is signed and will end on March 31, 2028. All work
associated with the Project’s current funding source, the California Urban and
Community Forestry Inflation Reduction Act 2024 Grant, must be completed by March
31, 2028; however, the contract will include the option to renew for two years as
funding allows.
B. SCOPE
The County has identified a total Project Budget of $562,000 to engage a Consultant
with the experience, capacity, and skills necessary to provide the following services,
described in greater detail in Section E:
1. Provide Project Coordination Services: Bring urban forest planning expertise to the
overall process and coordinate all aspects of the Project alongside the County staff
Project Manager.
2. Foster Community Support for Trees and the Urban Forest: Develop and implement
a community engagement strategy that promotes genuine participation and
commitment to equitable outcomes to cultivate a connected and informed network
of urban forestry champions to drive UFP development and catalyze
implementation.
3. Assess Existing Conditions: Conduct a multi-pronged analysis of existing policies,
programs, staffing, tree resources (including a complete tree inventory), canopy
equity concerns, urban heat vulnerability, and fire risk.
RFP No. PLN2025-003
Page 5 of 37
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Project ID: P25311 Title: Hoses & Fittings Parts and Inventory Service (Brand Name ...
Santa Clara Valley Transportation Authority
Bid Due: 6/24/2026
...) asset inventory https://www.sangis.org/ and assess culvert conditions using the County's Culvert... inventories ...
San Diego County
Bid Due: 7/17/2026
...supply, delivery, and fuel inventory monitoring services for unleaded gasoline (87 octane... supply, ...
Solano County
Bid Due: 6/29/2026
...contract for up to a ten-year term for its inventory of sewer manhole ...
Orange County Sanitation District
Bid Due: 6/16/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.