26-033 City of Pawtucket City Hall Administrative Office Relocation PHASE 2 Addendum 1

CITY OF PAWTUCKET
REQUEST FOR PROPOSAL FOR
Construction Management At Risk Services
RFP No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation
PHASE 2
September 14, 2026

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
Contents:
1.0 Proposal Solicitation Information
2.0 Instructions and Notifications to Proposers /Vendors
3.0 Overview
4.0 Scope of Work
5.0 Insurance Requirements
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization Requirements
9.0 Evaluation And Selection Criteria
10.0 Miscellaneous Information
11.0 Fee Proposal
12.0 General Conditions - AIA Document A201 - 2017
12.1 - Addendum To General Conditions - AIA Document A201-2017
13.0 Supplementary Conditions
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket General Terms And Conditions of Purchase
Appendix C General Wage Rate Decision - Davis Bacon
Appendix D Standard Form of Agreement (Sample)
AIA Document 133 - 2019 Standard Form of Agreement Between
Owner and Construction Manager as Constructor where the basis
of payment is the Cost of the Work Plus a Fee with a Guaranteed
Maximum Price.
Appendix E Rhode Island General Laws (RIGL)
Appendix F Preliminary Construction Drawings Dated September 10, 2026

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
1.0 - Proposal Solicitation Information
SCHEDULE
Pre-Proposal Conference: No Yes
September 22, 2026 @ 10:00 AM - Mandatory
Location:
100 Freight Street
Pawtucket, RI 02860
Questions pertaining to the Request for Proposal shall be submitted in writing and emailed to
the attention of:
Joe Morais, Project Manager
E-mail: jmorais@pawtucketri.gov
Include with submitted questions: RFP number, Name, Address, Construction Manager
Firm's Name and Telephone.
Questions pertaining to the RFP shall be received before 3:00 pm EST on September 30,
2026 at 2:00pm. Any questions received after that period will not be addressed.
Responses to questions prior to the deadline will be posted on the Purchasing Website as an
addendum to this RFP.
RFP SUBMISSION DEADLINE:
October 22, 2026 at 12:00 PM
LATE SUBMITTALS WILL NOT BE CONSIDERED.
Proposals must be mailed or hand-delivered in a sealed envelope marked with the RFP
Number and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue, Pawtucket, RI 02860
Proposals will be publicly opened on October 22, 2026 at 4:00 PM during a scheduled
Purchasing Board meeting in City Council Chambers,
100 Freight Street Pawtucket, RI.
Bonds /Surety Required
Bid Bond: No Yes
Fidelity Bond: No Yes
Construction Phase Performance and Payment Bond: No Yes
Submit as a percentage of direct construction cost, to include 100% Payment and
Performance Bond.

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
The Proposer is required to provide a performance and payment bond as outlined in the
City's General Terms & Conditions of Purchase (Appendix B of this RFP) in an amount not
less than one hundred percent (100%) of the final guaranteed maximum price.
The successful proposer will be required to furnish all insurance documentation as outlined in
the attached Purchasing Rules & Regulations and General Terms & Conditions of Purchase.
MISCELLANEOUS
The Request For Proposal process and resulting contract are subject to the Rules and
Regulations and General Terms and Conditions of Purchase. Submission of the Proposal in
response to this solicitation is acknowledgement and acceptance of these Rules and
Regulations and General Terms and Conditions of Purchase.
It is the intent of the City of Pawtucket to select a Construction Manager on the basis of
providing best value to the City of Pawtucket, inclusive of consideration of the submitting firms'
proposed project approach, experience, references, project team, schedule and fee terms. The
City of Pawtucket may elect to invite selected firm(s) deemed most responsive to the RFP to
conduct an informal interview with the City of Pawtucket selection committee.
Proposals found to be technically or substantially non-responsive at any point in the evaluation
process will be rejected and not considered further.
2.0 - Instructions and Notifications to Proposers /Vendors
* It is the Proposer's responsibility to review all Request For Proposal (RFP) documents,
preliminary Construction drawings and Project site conditions thoroughly, and comply fully
with attached terms and conditions. Proposers must comply with all Federal, State, and
City laws, ordinances and regulations, and meet any and all registration requirements
where required for contractors as set forth by the State of Rhode Island. Failure to make a
complete submission as described herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this Request,
or to provide oral or written clarification of its content shall be borne by the Proposer. The
City of Pawtucket assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Purchasing Agent by the proposer
prior to the stated RFP deadline.
* Prior to the proposal deadline established for this RFP, changes may be made to a proposal
already received by the City if that Proposer makes a request to the Purchasing Agent, in
writing, to do so. No changes to a proposal shall be made after the RFP deadline.
* Proposals are considered to be irrevocable for a period of not less than ninety (90) days
following the opening date, and may not be withdrawn, except with the express written
permission of the Purchasing Agent. Should any Proposer object to this condition, the
Proposer must provide objection through a question and/or complaint to the Purchasing
Agent prior to the proposal deadline.
* All pricing submitted will be considered to be firm and fixed unless otherwise indicated
herein.

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
* The Proposer has full responsibility to ensure that the proposal arrives at the Purchasing
Division Office prior to the deadline set out herein. The City assumes no responsibility for
delays caused by the U.S. Postal Service or any other delivery service. Postmarking by the
due date will not substitute for actual receipt of response by the due date. Proposals arriving
after the deadline may be returned, unopened, to the Proposer, or may simply be declared
non-responsive and not subject to evaluation, at the sole discretion of the Purchasing
Agent. For the purposes of this requirement, the official time and date shall be that
of the time clock in the City of Pawtucket's Purchasing Office.
* At the time and place fixed for the opening of Proposals, the Owner will cause to be opened
and publicly read aloud every Proposal received within the time set for receiving Proposals,
irrespective of any irregularities therein. Proposers and other people who are properly
interested may be present, in person or by representative.
* It is intended that an award pursuant to this Request will be made to a Construction
Management Firm, who will assume responsibility to provide preconstruction, bidding,
construction, and close-out services for the Project. Joint venture and cooperative
proposals will not be considered.
* Proposers are advised that all materials submitted to the City of Pawtucket for consideration
in response to this Request for Proposals shall be considered to be public records as
defined in Title 38 Chapter 2 of the Rhode Island General Laws, without exception, and
may be released for inspection immediately upon request once an award has been made.
* Vendors are responsible for errors and omissions in their proposals. No such error or
omission shall diminish the vendor's obligations to the City.
* The City reserves the right to reject any or all proposals, or portions thereof, at any time,
with no penalty. The City also has the right to waive immaterial defects and minor
irregularities in any submitted proposal at its sole discretion. All material submitted in
response to this RFP shall become the property of the City of Pawtucket upon delivery to
the Purchasing Agent.
* Proposals will be opened publicly at a regularly scheduled purchasing board meeting, the
date of which is the same as the RFP submission deadline provided in Section 1.0.
* Interpretations or Addenda: No oral interpretation will be made to any vendor as to the
meaning of the Contract Documents or any part thereof. Every request for such an
interpretation shall be made in writing to the City of Pawtucket (hereinafter called the
"Owner"). Any inquiry received seven or more days prior to the date fixed for opening of
proposals will be given consideration. Every interpretation made to a vendor will be in the
form of an Addendum to the RFP, and when issued, will be on file in the office of the Owner
at least five days before Proposals are opened. In addition, all Addenda will be mailed to
each person holding an RFP document, but it shall be the Proposer's responsibility to make
inquiry as to the Addenda issued. All such Addenda shall become part of the Contract and
all Proposers shall be bound by such Addenda, whether or not received by the Proposers.
* Each Proposer shall, upon request of the Owner, submit a detailed financial statement on
a form furnish by the Owner for that purpose. The Owner shall have the right to take such
steps as it deems necessary to determine the ability of the Proposer to perform his /her
obligations under the Contract and the Proposer shall furnish the Owner all such
information and data for this purpose as it may request. The right is reserved to reject

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
any Proposals where an investigation of the available evidence or information does not
satisfy the Owner that the Proposer is qualified to carry out properly the terms of the
Contract.
3.0 - Overview
3.1 Project Overview
The City of Pawtucket is advancing the relocation of City Hall administrative offices and
municipal operations to its city-owned facility at 100 Freight Street, Pawtucket. To accelerate
occupancy, the project has been divided into two phases. Phase One has been completed
and is fully operational within the building's east wing.
This Request for Proposals (RFP) is limited to Phase Two, which includes the build-out of the
remaining first-floor area totaling approximately 42,000 gross square feet.
The City seeks qualified Construction Managers (CMs) with demonstrated success delivering
projects of similar size and complexity. The selected CM will provide pre-construction,
bidding, construction, and closeout services under a CM at Risk delivery method with a
Guaranteed Maximum Price (GMP). The project is subject to prevailing wage requirements.
The Construction Manager will be retained under a single contract covering both pre-
construction and construction services. The agreement will be based on a modified AIA
A133-2019 Standard Form of Agreement Between Owner and Construction Manager as
Constructor, with compensation consisting of the Cost of the Work plus a Fee, subject to a
GMP.
The GMP shall include all direct construction costs, general conditions, general
requirements, bonds, insurance, contingency, overhead, and profit. No security deposit will
be required during the pre-construction phase. Upon commencement of construction, the CM
shall furnish 100% performance and payment bonds covering the full GMP amount.
3.2 Project Background
The existing building has a total gross area of 82,000s.f. and consists of two building wings
(east and west). The west wing consists of two floors with a slab-on-grade and has a total area
of +/-42,000 s.f. The east wing consists of a single story, slab-on-grade structure and has a
total area of 40,000s.f. The Phase 1 Project occupies approximately 20,000 s.f. of the east
wing. The remaining area on the first floor will be occupied by the Phase 2 Project area. The
Project's new program of spaces scheduled to be located in Phase Two includes the offices of
Human Resources, Treasurer, Tax Assessors, City Clerk, Purchasing, Accounting /Finance,
City Solicitor, Planning, Zoning, Commerce, IT, and the Mayor's office. Additional support
spaces include storage, meeting spaces, and a staff lounge.
Existing restrooms and utility spaces will remain at its current location and will be repurposed
in the new Project. The building's existing use is office and is currently partially vacant. The
current Phase 1 area will remain operational during construction of the Phase 2 Project. The
Project is planned to be operational by December 2027. The Owner has secured Project
funding.

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
4.0 - Scope of Work
The Project scope consists primarily of an interior renovation, with limited site improvements
and the addition of a new entrance canopy at the existing building entrance of the east wing.
Work includes demolition of selected interior walls, doors, ceilings, finishes, lighting, and
HVAC components.
Phase Two encompasses approximately 42,000 square feet on the first floor of the east and
west wings at 100 Freight Street. The renovation includes new walls, interior finishes, doors,
frames, hardware, storefront systems at existing entrances, millwork, and related
architectural improvements.
The project also includes targeted upgrades to the existing HVAC, electrical, fire alarm, and
sprinkler systems necessary to support the new floor plan. Plumbing work will be limited to
replacement of deficient fixtures, installation of a new single-occupancy restroom within the
Mayor's Office, and improvements to staff breakroom and lounge areas. The design intent is
to maximize reuse of the existing MEP/FP infrastructure wherever practical. Limited site
improvements may be required to accommodate the new entrance canopy.
The scope further includes replacement of communications cabling and systems, along with
new access control, security, and audiovisual systems. Construction documents will provide
complete design and specification requirements for all low-voltage systems.
Furniture and equipment will be procured by the City. The Construction Manager shall
coordinate all work performed by the City's vendors.
Construction documents are anticipated to be completed by mid-October 2026. The City and
design team intend to submit for permitting immediately thereafter, with permit issuance
anticipated in early November 2026. Construction is expected to commence promptly upon
permit approval.
Appendix F includes the following document, provided solely to illustrate the current project
scope and design direction. These materials are preliminary in nature and shall not be
construed as final construction documents:
* Preliminary Construction Drawings dated September 10, 2026.
4.1 Location
The location of the proposed construction activity ("the Project") will be at an existing building
located at 100 Freight Street, Pawtucket, RI.
4.2 General Requirements
4.2.1 Project Schedule
* Request For Proposals Issued Date: 9/14/2026
* Mandatory Pre-Proposal Conference: 9/22/2026 @ 10:00 AM
* All questions/request for information (RFI) due: 9/30/2026 @ 2:00pm
* Response to Questions /RFI Issued by: 10/07/2026
* Proposals Due Date 10/22/2026 @ 12:00pm

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
* Proposals Public Opening Date 10/22/2026 @ 4:00pm
* Project Award: 11/12/2026
* CM & Owner Agreement Executed By: 11/24/2026
* Project Construction Begins: 12/04/2026
* Project Procurement Completion and Final GMP By: 02-12-2027
* Substantial Completion: 11/30/2027
* Final Completion: 12/22/2027
4.2.2 Liquidated Damages
The Construction Manager shall acknowledge that timely completion of the Project is an
essential requirement of the Contract. Failure to achieve Substantial Completion and
Final Completion by the dates established in the Contract Documents will result in the
assessment of Liquidated Damages. The specific amount of Liquidated Damages shall be
as indicated in paragraph Section 403 of Section 13 Supplementary Conditions of this
RFP, and incorporated into the final Agreement between the City and the Construction
Manager.
The Construction Manager shall include in its proposal a statement acknowledging
acceptance of the Liquidated Damages provisions or identify any exceptions for
consideration by the City.
4.2.3 Hours of Work
The Contractor shall be permitted to work on-Site from 7:00 AM to 4:00 PM, Monday
through Friday. The Contractor may be permitted to work during extended hours outside
of this time, but only upon receipt of the Owner's express written authorization.
4.2.4 Contract
The form of agreement will be a modified, AIA Document A133 - 2019 Standard Form of
Agreement Between Owner and Construction Manager as Constructor where the basis of
payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price.
Please provide any proposed edits that your firm proposes to this standard form and base
your Proposal on this document with the specified edits.
4.2.5 Prevailing Wage Requirements
Proposers are advised that payment of the local prevailing wage, as established by the
Rhode Island Department of Labor and Training, is a requirement of this project, as
outlined in Appendix B. A copy of the current prevailing wage decision is included in this
document as Appendix C. Where a contract will be entered pursuant to competitive
bidding procedures, a modification, notice of which is published on the Wage
Determination web site at https://sam.gov/content/home; or in the Federal Register
less than 10 days before the opening of proposals shall be effective unless the
agency finds that there is not a reasonable time still available before proposal

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
opening to notify Proposers of the modification and a report of the finding is
inserted in the contract file. Proposers are expected to account for the prevailing wage
rates applicable to this project in the formulation of their cost proposal.
All contractors and sub-contractors are required to use the Rhode Island Certified Weekly
Payroll and the RI Statement of Compliance form. Use of company payroll forms or other
state (MA, CT, etc.) forms is not acceptable. Only employees of the contractor should be
listed on the RI Certified Weekly Payroll forms. Subcontractors must do their own
separate RI Certified Weekly Payroll form listing all of their workers working on the
Prevailing Wage job-site.
4.2.6 Payment Requisitions
The Contractor shall prepare draft requisitions for payment for the Owner and Design
Team's review and approval and revise the requisitions as necessary prior to submission
to the Owner. Payment requisitions shall be prepared using AIA Standard Forms G702
and G703.
The Owner reserves the right to withhold 5% of each progressive request for payment as
retainage. The Owner shall release retainage payments per the terms outlined in Section
12.0 of this RFP.
4.3 Construction Manager Scope of Services
The Construction Manager's services shall include, but not be limited to, the following:
A. Pre-Construction Services
1. Prepare a detailed construction cost estimate and preliminary Guaranteed Maximum
Price (GMP) upon completion of the 100% Construction Documents. The GMP shall
include all construction costs, general conditions, allowances, contingencies, and other
anticipated project expenses. Provide additional cost analyses as requested by the
Project Team.
2. Identify and monitor all long-lead procurement items that may impact the project
schedule.
3. Develop construction phasing and scheduling strategies that minimize disruption to
occupied areas and ongoing building operations.
4. Conduct a review of the Construction Documents for completeness, coordination,
constructability, bidding clarity, and trade package suitability. Submit recommendations to
the Project Team before soliciting subcontractor bids.
5. Provide value engineering recommendations to reduce construction costs while
maintaining program requirements, design intent, material quality, workmanship
standards, long-term performance, and project schedule objectives.
6. In coordination with the Architect, identify and evaluate project risks that may affect
scope, quality, schedule, or budget. Assess each risk based on likelihood and potential
impact, and recommend appropriate mitigation and management strategies.
B. Construction Phase Services
1. Develop a list of prequalified subcontractors for review and approval by the Owner, and
Design Team. A minimum of three (3) qualified bidders shall be solicited for each trade

Request For Proposal No. 26-033
City of Pawtucket
City Hall Administrative Office Relocation PHASE 2
package. Any proposed self-performance work by the CM must be pre-approved by the
Owner, with self-perform costs quoted competitively.
2. Conduct a thorough qualification review of all prospective trade contractors to confirm
their experience, capacity, and expertise to perform the work.
3. Prepare bid packages based on the 100% Construction Documents, solicit competitive
bids, and procure all trade contracts.
4. Establish and administer the bidding process, including document distribution, issuance of
addenda, pre-bid meetings, bid receipt, and bid scheduling.
5. Receive, analyze, and evaluate bids in consultation with the Owner and Design Team,
and recommend contract awards.
6. Plan, schedule, coordinate, and manage all construction activities.
7. Execute, administer, and oversee all construction-related contracts.
8. Provide continuous construction supervision and quality control throughout the project.
9. Maintain sufficient qualified on-site personnel to effectively manage the project and
ensure full compliance with the Contract Documents.
10. Develop and maintain a detailed project schedule identifying procurement activities,
construction milestones, and critical completion dates. Update the schedule monthly.
11. Conduct regular project meetings with the Owner, Design Team, subcontractors, and
other stakeholders, and distribute accurate meeting minutes.
12. Administer and process all submittals in accordance with established project procedures
and review protocols.
13. Monitor construction progress, identify schedule variances, and implement corrective
measures necessary to maintain project milestones and completion dates.
14. Maintain complete and organized project records, including contracts, submittals,
schedules, correspondence, meeting minutes, directives, change orders, as-built
drawings, and related documentation.
15. Establish and maintain an accurate and current project cost-control and accounting
system.
16. Prepare and maintain daily construction reports documenting project activities and site
conditions.
17. Review, negotiate, and process change orders in coordination with the Owner and Design
Team.
18. Coordinate and facilitate all required inspections and testing in consultation with the
Design team.
19. Maintain comprehensive photographic documentation of construction progress.
20. Enforce and maintain a safe and compliant construction site.
21. Obtain, coordinate, and manage all construction-related permits and regulatory approvals
required for the work. The Owner will be responsible to secure the general building permit
and associated fees.