Request for Proposals for Receipt, Transfer, Haul & Disposal of Solid Waste
| Location: | Kentucky |
|---|---|
| Posted: | Jun 5, 2026 |
| Due: | Jul 10, 2026 |
| Agency: | City of Paducah |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Request for Proposals for Receipt, Transfer, Haul & Disposal of Solid Waste
The City of Paducah, Public Works Department, is issuing this Request for Proposals (RFP) to solicit proposals from qualified firms for the Receipt, Transfer, Haul & Disposal of Solid Waste. Proposals will be received at 2:00 p.m. CDT on July 10, 2026. All Proposals received will be opened and read aloud in the Commission Chamber, Second Floor, City Hall, 300 South 5th Street, Paducah, KY.
A Mandatory Pre-Proposal Meeting will be held at 1:00 p.m. CDT on June 12, 2026, in the Commission Chamber of City Hall.
RFP Packet - Receipt, Transfer, Haul & Disposal of Solid Waste
Attachment Preview
Request for
Proposals for
Receipt, Transfer, Haul & Disposal of Solid
Waste
City of Paducah, Kentucky
June 5, 2026
Solid Waste Receipt, Transfer, Haul & Disposal Services
Paducah, KY
June 5, 2026
Page | i
CONTENTS
SECTION 1 INTRODUCTION..................................................................................................................................1
1.1 Introduction...................................................................................................................................................1
1.2 Purpose of Solicitation ..................................................................................................................................1
1.3 Overview of Services ....................................................................................................................................1
1.4 Historic Waste Transfer Quantities................................................................................................................2
SECTION 2 GENERAL INFORMATION .................................................................................................................3
2.1 Definitions .....................................................................................................................................................3
2.2 General Description of Contract Services .....................................................................................................4
2.3 Transfer Station Facility Operations..............................................................................................................4
2.4 Transportation and Disposal Services...........................................................................................................4
2.5 Contract Term...............................................................................................................................................5
2.6 No Guarantee of Solid Waste Quantity .........................................................................................................5
2.7 Waste Hauler Licensing................................................................................................................................5
2.8 Payment for Contract Services .....................................................................................................................5
2.9 Contract Documents .....................................................................................................................................5
2.10 Relationship Of The Parties ..........................................................................................................................6
2.11 Subcontracting And Listing ...........................................................................................................................6
2.12 Debarrment...................................................................................................................................................6
SECTION 3 DESCRIPTION OF PROPOSAL PROCESS .......................................................................................7
3.1 Schedule.......................................................................................................................................................7
3.2 City’s Rights and Options..............................................................................................................................7
3.3 Cost of Proposal Preparation........................................................................................................................9
3.4 Accuracy of Information ................................................................................................................................9
3.5 Understanding RFP Documents ...................................................................................................................9
3.6 Adjustments/Changes/Deviations to the RFP ...............................................................................................9
3.7 Addenda ....................................................................................................................................................... 9
3.8 Interpretations and Inquiries........................................................................................................................10
3.9 Verbal Agreements .....................................................................................................................................10
3.10 Correction of Errors.....................................................................................................................................10
3.11 Personal Investigation.................................................................................................................................10
3.12 Termination of Negotiations ........................................................................................................................11
3.13 Withdrawal or Revision of Proposal Prior to and after Opening...................................................................11
3.14 Conflict of Interest .......................................................................................................................................11
3.15 Familiarity with Laws and Ordinances.........................................................................................................11
3.16 Compliance with Occupational Safety and Health Requirements................................................................11
3.17 Minority and Women-Owned Business Enterprise ......................................................................................11
3.18 Public Records............................................................................................................................................12
3.19 Insurance .................................................................................................................................................... 12
3.20 Performance Bond......................................................................................................................................12
3.21 Mandatory Pre-Proposal Meeting………………………………………………………………………………….13
3.22 Interviews ...................................................................................................................................................13
Solid Waste Receipt, Transfer, Haul & Disposal Services
Paducah, KY
June 5, 2026
Page | ii
SECTION 4 PROPOSAL PREPARATION INSTRUCTIONS ................................................................................14
4.1 Receipt and Opening of Proposals..............................................................................................................14
4.2 Preparation of Proposals.............................................................................................................................14
4.3 Authorization to Bind Submitter of Proposal................................................................................................15
4.4 Proposal Format .........................................................................................................................................15
4.5 Proposal Description...................................................................................................................................16
4.6 RFP Dates .................................................................................................................................................. 21
SECTION 5 QUALIFICATION FORMS .................................................................................................................22
5.1 Forms ......................................................................................................................................................... 22
SECTION 6 PRICE FORMS ..................................................................................................................................42
6.1 Forms ......................................................................................................................................................... 42
SECTION 7 EVALUATION OF PROPOSALS ......................................................................................................49
7.1 Evaluation Procedures................................................................................................................................48
7.2 Evaluation Process .....................................................................................................................................48
7.3 Interviews....................................................................................................................................................50
7.4 Recommendation/Technical Evaluation Committee....................................................................................50
7.5 Evaluation Criteria.......................................................................................................................................50
7.6 Evaluation Scoring......................................................................................................................................51
SECTION 8 CONTRACT .......................................................................................................................................52
8.1 Contract ......................................................................................................................................................52
Solid Waste Receipt, Transfer, Haul & Disposal Services
Paducah, KY
June 5, 2026
Page | iii
SECTION 1 INTRODUCTION
1.1 Introduction
The City of Paducah is issuing this Request for Proposals (RFP) to solicit Proposals for receiving municipal
solid waste collected by the City at a local transfer station, and the haul and disposal to an approved and
permitted disposal facility.
All communication regarding this RFP shall be directed to:
RFP for Solid Waste Receipt, Transfer, Haul & Disposal
City of Paducah
Mr. Chris Yarber Director of Public Works
1120 N 10th Street
Paducah, KY 42001
Phone: (270) 444-8511
Email: cyarber@paducahky.gov
1.2 Purpose of Solicitation
It is the purpose of this RFP to secure long-term transfer station services, transport and disposal services,
including commingled recyclable materials. The City of Paducah is seeking Proposals from experienced public
or private entities that are technically, financially and legally qualified to provide the required services. The
Contract in Section 8 presents the requirements associated with the services being solicited.
1.3 Overview of Services
The comprehensive scope of work to be contracted through this procurement (as more particularly described
in the Contract provided in Section 8 of this RFP) includes the receipt, transfer, haul and disposal of
municipal solid waste (MSW) and recyclables delivered by the City of Paducah and local residents.
All Proposers must respond to the entire scope of work defined in this RFP. Responses that address less than
the entire scope of work may be deemed nonresponsive. In performing the Contract Services, the Contractor
shall comply with all Applicable Laws.
The Proposers must abide by the responsibilities for Contract Services as generally defined below and as
defined in the enclosed Contract. The following are the Contract Services to be provided:
1. Be responsible for all costs associated with the furnishing of all labor, materials, maintenance,
service, repair and equipment necessary for the Contract Services.
2. Safely operate and maintain a transfer station facility to receive, manage and transport all municipal
solid waste material processed at the transfer station to an approved and permitted disposal facility.
3. Receive, manage, transfer and haul of all City-delivered MSW collected. In addition, provide safe
access to the tipping floor for all residents with trailer loads of MSW, self-hauled to the transfer
station.
4. Maintain and operate a citizen’s drop-off area on the same property that provides a safe
environment for local resident use.
5. Receive, manage, and transport all recyclables received at the citizen drop-off area to their
respective disposition locations.
6. Comply with all Applicable Laws and regulations for the Contract Services.
7. Comply with all administrative requirements, including maintaining accurate daily, weekly, monthly
and annual records of all operations and as may be required for compliance with permit conditions.
Solid Waste Receipt, Transfer, Haul & Disposal Services
Paducah, KY
June 5, 2026
Page 1
1.4 Historic Waste Transfer Quantities
Based on data provided by the City of Paducah, the following table summarizes the residential MSW and
mixed recyclables (Cardboard included) quantities collected by the City and delivered under the current
agreement.
MSW Collected
Table 1-1 Historical Waste Quantities
2021
(tons)
2022
(tons)
2023
(tons)
30,640
29,899
28,915
2024
(tons)
28,186
2025
(tons)
29,333
Mixed Recyclables
435
391
447
485
946
Solid Waste Receipt, Transfer, Haul & Disposal Services
Paducah, KY
June 5, 2026
Page 2
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