Request for Proposals
RFP #46-013
For the provision of
Highlands to Islands Trail Study – UNG to McEver
Purpose:
Hall County, Georgia Board of Commissioners (herein “County”) located at 2875 Browns Bridge Road, Gainesville, GA 30504, on behalf of the Gainesville-Hall Metropolitan Planning Organization (herein “GHMPO”) is seeking qualified consultants with bicycle and pedestrian planning and engineering experience to provide a small-scale planning study for the Highlands to Islands Trail between the University of North Georgia (herein “UNG”) campus in Oakwood, Georgia, to McEver Road near downtown Flowery Branch, Georgia, with a scope of approximately five (5) miles.
Schedule of Events:
Bid Post Date
: Thursday, May 1, 2025
Bidder’s Questions Due Date:
Monday, May 12, 2025
Response to Bidder Questions Due Date:
Friday, May 16, 2025
Bid Due Date:
Thursday, May 22, 2025, 2:00pm EST
Bidding Process:
Hall County, Georgia and the GHMPO are now accepting sealed bid proposals from qualified consultants (herein “Bidder” or “Consultant”) with bicycle and pedestrian planning and engineering experience for a small-scale planning study for the Highlands to Islands Trail between UNG campus in Oakwood, Georgia, to McEver Road near downtown Flowery Branch, Georgia, with a scope of approximately five (5) miles (herein “Services”). The County will accept sealed bids in the Purchasing Division on the fourth (4
th
) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504, Thursday, May 22, 2025, by 2:00pm EST. Late bids may not be evaluated. All bid packets must be sealed and time and date stamped by the County receptionist located on the 4
th
floor to be considered. The County is not responsible for delays in mail service.
Questions:
Address all questions and communications solely to Andrew Youngblood, Issuing Officer at
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for clarifications of the RFP requirements.
Public Reading
: Bid openings are open to the public and Bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all Bidders’ company names and locations on the date, time, and address above. Cost will not be read at this time, but published after the County has evaluated the qualifications of each Bidder.
Addenda:
If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.
Pre-Bid Meeting:
A pre-bid meeting is not required for this RFP. Bidders are welcome to visit the site on their own as needed.
Request for Clarification:
The County reserves the right to request clarification of information submitted though a written Request for Clarification. The County may also request in-person or virtual presentations or interviews and may choose to enter into negotiations with potential Bidders as needed.
Bid Response:
The County considers a bid response as an irrevocable offer, good for a period of one hundred and twenty (120) days from the date of submission. The County reserves the right to reject all proposals, in full or part, and to negotiate fees, conditions, or other terms with the Bidder(s) submitting the overall best scored proposal. Furthermore, the County may cancel the RFP in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities, informalities, and errors and seek clarification of such.
Legally Binding Agreement:
The County and the selected consultant shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services by countersigning the contract with an execution date. Contracts are only valid if they are countersigned by the County’s Chairman of the Board of Commissioners. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid response. All questions regarding the Scope of Work must be submitted to the Issuing Officer by close of business Monday, May 12, 2025. If there are no written objections, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented.
Bonds:
Not required for this solicitation.
