Cart Bid 2025

Location:	Rhode Island
Posted:	May 1, 2025
Due:	May 16, 2025
Agency:	Town of North Kingstown
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	Cart Bid 2025
Publication URL:	To access bid details, please log in.

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TOWN OF

NORTH KINGSTOWN,RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, R.I. 02852-5762

PHONE: (401) 294-3331

FAX: (401) 583-4140

REQUEST FOR PROPOSAL

SEVENTY–FIVE (75) GOLF CARTS(GAS):

WITH ALTERNATE

TWO (2) NEW UTILITY WORK VEHICLES

*Sealed proposals for the above will be accepted in the Office of the

Purchasing Agent, Town Municipal Offices, 100 Fairway Drive, North

Kingstown, RI 02852, until 11:00 am on, Friday May 16,2025 and will

then be publicly opened read aloud.

NO BIDS WILL BE ACCEPTED AFTER FRIDAY MAY 16,2025

11:00AM DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE

TOWN’S WEBSITE FOR ANY SUBSEQUENT BID ADDENDUMS. NO ADDENDUMS

WILL BE ISSUED OR POSTED WITHIN FORTY-EIGHT (48) HOURS OF THE BID

SUBMISSION DEADLINE.

Prospective bidders are asked to call John Rainone, Town of North Kingstown Municipal

Golf Course at (401) 294-4051 to schedule date and time to inspect carts to be traded no

later than May 7, 2025.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

Specifications may be obtained at the Purchasing Agent’s Office at the address listed above.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with

the Town being named as an additional insured, Worker’s Compensation, with a waiver of

subrogation will be required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to

waive any formality in same, or accept any proposal deemed to be in the best interest of the

Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid

or bid opening, provided a request is received three (3) days prior to said meeting by calling 294-

3331, ext. 142.

Purchasing Agent

*PLEASE PROVIDE ONE (1) HARD COPY AND

ONE (1) ELECTRONIC COPY (THUMB DRIVE)

Town of North Kingstown

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Purchasing

Agent, Town Hall, 100 Fairway Drive, North Kingstown, Rhode Island 02852, and clearly

marked with the name of the item bid, and the date and time of opening. Bids will be received

by the Purchasing Agent up to the specified time as noted on the Invitation to Bid and publicly

opened and read aloud at the specified time.

It is the bidder’s responsibility to see that his bid is delivered within the time and at the

place prescribed. Proposals received prior to the time of opening will be securely kept

unopened. No responsibility will be attached to any officer or person for the premature opening

of a proposal not properly addressed and identified.

Any bid received after the time and date specified shall not be considered, by messenger

or by mail, even if it is determined by the Town that such non-arrival before the time set for

opening was due solely to delay in the mails for which the bidder is not responsible. Conditional

or qualified bids will not be accepted.

ARTICLE 2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must

be filled in, in ink or typewritten, both in words and figures. Erasures or other changes must be

explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against opening

prior to the time set therefore.

The Town may consider any bid not prepared and submitted in accordance with the

provisions hereof and reserves the right to reject any or all proposals in whole or in part, toward

any item, group of items, or total bid; to waive any technical defect or formality in same, or to

accept any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of

the bidder in preparing the bid confers no right of withdrawal or modifications of his bid after

such bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that he is

normally engaged in purveying the type of product or equipment bid on. No bid shall be

considered from bidders who are unable to show that they are normally engaged in purveying the

type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details,

when applicable, on the material or service he proposes to furnish in order that the Town may

have full information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

At the time of opening of bids, each bidder will be presumed to have inspected the

Specifications and Contract Documents (including all the addenda) which has been sent to the

address given by such bidder. The failure or omission of any bidder to receive or examine any

form, instrument, or document shall in no way relieve any bidder from any obligation in respect

to his bid.

Any exceptions or deviations from the provisions contained in this Specification must be

explained in detail and attached to the proposal. If such deviations do not depart from the intent

of this notice and are in the best interest of the Town, the proposal will receive careful

consideration.

ARTICLE 7. PRICES

Bidders shall state the proposed price in the manner designated in the Bid Proposal Form.

In the event that there is a discrepancy between unit prices and the extended totals, the unit prices

shall govern. In the event that there is a discrepancy between the price written in words and

written in figures, the prices written in words shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is awarded

by the Town Council. After award by the Town Council, said prices shall then remain firm for

the duration of the Contract.

ARTICLE 8. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt

from payment of Federal Excise Taxes. The prices must be exclusive of taxes and will be so

construed. Exemption certificates will be completed as required by the successful bidder.

ARTICLE 9. CONTRACT PERIOD AND TERM OF AGREEMENT (N/A)

Contract period: ONE (1) CALENDAR YEAR from date set in the Notice to Proceed,

with options for years two and three awarded, contingent upon satisfactory performance by the

vendor. If financially advantageous to the Town of North Kingstown, these contracts may be

renewed or extended, from time to time, when agreed to, in writing, by both parties.

ARTICLE 10. LABOR REGULATIONS (N/A)

The following paragraphs regarding nondiscrimination in employment shall be included and

become part of these specifications:

a. Contractors shall comply with the provisions of the General Laws of Rhode Island and attention is

called to Title 37, Chapter 13, Section 1-16, relative to the payment of wages, obligations and charges

by Contractors on public works projects.

b. Non-resident Contractors are subject to Section 44-1-6 of the Rhode Island General Laws, as

amended. (OUT OF STATE CONTRACTORS.)

c. The successful bidder will be required to comply with the Davis-Bacon Act (40USC 2 to a-7) as

supplemented by Department of Labor regulations (29CFR Part 5).

d. The successful bidder will be required to comply with the Contract Works Hours and Safety

Standards Act (40 USC 327-330) as supplemented by Dept. of Labor Regulations (29CFR, Part 5).

e. The successful bidder will be required to comply with Executive Order 11246, entitled Equal

Employment Opportunity, as amended, and as supplemented in Department of Labor regulations (41

CFR Part 60).

f. The successful bidder will be required to comply with the Copeland “Anti-Kickback” Act (18 USC

874) as supplemented in Department of Labor regulations (29 CFR, Part 3).

g. The successful bidder will be required to comply with the Safety and Health regulations (29 CFR,

Part 1926 and all subsequent amendments) as promulgated by the Department of Labor.

h. The successful bidder will be required to comply with Title VI of the Civil Rights Act of 1964 ( P.L.

88-352).

ARTICLE 11. INSURANCE (N/A)

The Vendor shall assume responsibility and liability for all injuries to persons or damages

to property, directly or indirectly due to, or arising out of, his operations under the contract and

shall be responsible for the proper care and protection of all work performed for the Town.

The Vendor shall also indemnify and save harmless the Town of North Kingstown

against any and all claims of whatever kind and nature due to, or arising out of, his breach or

failure to perform any of the terms, conditions, or covenants of the contract resulting from

acceptance of his bid.

The Vendor shall furnish the Purchasing Agent with certificates of insurance from

companies acceptable to the Town of North Kingstown. All insurance companies listed on

certificates must be licensed to do business in the State of Rhode Island. The Vendor shall

provide a certificate of insurance as specified in the bid specifications. Contracts of insurance

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	Cart Bid 2025
Bid Title:	Cart Bid 2025
Category:	Purchasing
Status:	Open

Cart Bid 2025

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