Hancock County NineStar Park Trail

Standard RFP Form Ver. 8/2026
Posting Date: October 8, 2026
Request for Proposals Notification
Title: Hancock County Multi-use Trail at Nine Star Park
Response Due Date & Time: November 12, 2026 at 3:00 pm
This Request for Proposals (RFP) is official notification of needed professional services. This RFP is being
issued to solicit a letter of Interest (LOI) and other documents from firms qualified to perform engineering
work on federal aid projects. A submittal does not guarantee the firm will be contracted to perform any
services but only serves notice the firm desires to be considered.
Contact for Questions: Ann Sheidler
921 W Osage Greenfield, IN
46140 317-446-6453
Ann.sheidler@hancockin.gov
Submittal Requirements:
1. Letter of Interest - 4 Copies (required content and instructions follow)
Submit To: Gary Pool
921 W Osage
Greenfield, IN 46140
317-477-1130
Gary.pool@hancockin.gov
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Standard RFP Form Ver. 8/2026
Selection Procedures:
Consultants will be selected for work further described herein, based on the evaluation of the Letter of Interest
(LOI) and other required documents. The Consultant Selection Rating Form used to evaluate and score the
submittals is included for your reference. Final selection ranking will be determined by:
The weighted score totals with the highest score being the top ranked firm.
Requirements for Letters of Interest (LOI)
A. General instructions for preparing and submitting a Letter of Interest (LOI).
1. Provide the information, as stated in Item B below, in the same order listed and signed by an
officer of the firm. Signed and scanned documents, or electronically applied signatures are
acceptable. Do not send additional forms, resumes, brochures, or other material unless
otherwise noted in the item description.
2. LOI's shall not exceed twelve (12) 8 12" x 11" pages that include Identification,
Qualifications, Key Staff, and Project Approach.
3. LOI's must be received no later than the "Response Due Date and Time"; as shown in the
RFP header above. Responses received after this deadline will not be considered. Submittals
must include all required attachments to be considered for selection.
B. Letter of Interest Content
1. Identification, Qualifications and Key Staff
a. Provide the firm name, address of the responsible office from which the work will be
performed, and the name and email address of the contact person authorized to
negotiate for the associated work.
b. List all proposed sub consultants, their DBE status, and the percentage of work to be
performed by the prime consultant and each sub consultant.
c. List the Project Manager and other key staff members, including key sub
consultant staff, and the percent of time the project manager will be committed
for the contract, if selected. Include project engineers for important disciplines
and staff members responsible for the work. Address the experience of the key
staff members on similar projects and the staff qualifications relative to the
required item qualifications.
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Standard RFP Form Ver. 8/2026
d. Describe the capacity of consultant staff and their ability to perform the work
in a timely manner relative to present workload.
2. Project Approach
a. Provide a description of your project approach relative to the advertised
services. For project specific items confirm the firm has visited the project site.
For all items address your firm's technical understanding of the project or
services, cost containment practices, innovative ideas and any other relevant
information concerning your firm's qualifications for the project.
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Standard RFP Form Ver. 8/2026
Work item details:
Local Public Agency: Hancock County
Project Location: NineStar Park at Sugar Creek, 3212 W 100 S, Greenfield, IN
Project Description: Project includes approximately 0.75 mi of new multi-use trail in NineStar
Park. The project also includes a paved parking area with lighting and signage.
INDOT Des #: N/A
Phases Included: PE
Estimated Construction Amount: $350,000
Funding: 80% Indiana Trails Program, 20% Local Funds
Term of Contract: Until Project Complete
DBE goal: 0%
Required Prequalification Categories:
5.2 Environmental Document Preparation - CE 12.1 Project Management for Acquisition Services
6.1 Topographical Survey Data Collection 12.2 Title Search
8.1 Non-Complex Roadway Design 12.4 Appraisal
9.1 Level 1 Bridge Design 12.5 Appraisal Review
11.1 Right of Way Plan Development 13.1 Construction Inspection
Additional Categories Listed Below
5.4, 5.6
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Standard RFP Form Ver. 8/2026
LPA Consultant Selection Rating Sheet
Sample:
RFP Selection Rating for: Des. No.
(City, County, Town) or (Local Public Agency)
Services Description:
Consultant Name:
Evaluation Criteria to be Rated by Scorers
Category Scoring Criteria Scale Score Weight Weighted
Performance evaluation score averages from historical performance data.
Quality score for similar work from performance database. 6
Past
Performance Schedule score from performance database. 3
Responsiveness score from performance database. 1
Evaluation of the team's personnel and equipment to perform the project on time.
Capacity of Availability of more than adequate capacity that results in added value. 1
Team to do 20
Adequate capacity to meet the schedule. 0
Work
Insufficient available capacity to meet the schedule. -1
Technical Expertise: Unique Resources that yield a relevant added value or efficiency
Team's Demonstrated outstanding expertise and resources identified 2
Demonstrated Demonstrated high level of expertise and resources identified 1 1 5
Qualifications Expertise and resources at appropriate level. 0
Insufficient expertise and/or resources. -3
Predicted ability to manage the project, based on: experience in size, complexity,
Demonstrated outstanding experience in similar type and complexity. 2
Demonstrated high level of experience in similar type and complexity. 1
Project Experience in similar type and complexity shown in resume. 0 20
Manager
Experience in different type or lower complexity. -1
Insufficient experience. -3
Project Understanding and Innovation that provides cost and/or time savings.
High level of understanding and viable innovative ideas proposed. 2
Approach to
15
Project High level of understanding of the project. 1
Basic understanding of the project. 0
Lack of project understanding. -3
Weighted Sub-Total:
It is the responsibility of scorers to make every effort to identify the firm most capable of producing the highest deliverables in a
timely and cost effective manner without regard to personal preference.
I certify that I do not have any conflicts of interest associated with this consultant.
I have thoroughly reviewed the letter of interest for this consultant and certify that the above scores represent my best judgment
of this firm's abilities.
Signature: Print Name: __________________________________________
Title: Date: ___________________________________________
(Form Rev. 1/27/2023)
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