Request for Multi-Purpose Copy Paper HC-05-01-26A rev 0

Location:	Georgia
Posted:	Apr 17, 2026
Due:	May 1, 2026
Agency:	Columbia County School District
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Publication URL:	To access bid details, please log in.

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Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, Georgia 30809 (CCSD) is soliciting

competitive bids for the supply of multi-purpose copy paper during the 2026-2027 school year under Request

for Bid (RFB) HC-05-01-26A. The CCSD prefers to enter into a contract with one successful Bidder as a result of

this RFB.

Proposals are due no-later-than May 1, 2026 at 2:00 p.m.

• Bids are due no-later-than 2:00 p.m. EST, May 1, 2026

• Order(s) should be placed before the end of May 14, 2026

• Delivery to be the week of July 13 – July 20 2026 (as per schedule by Warehouse Manager)

The contract is for “Dock” delivery to the CCSD warehouse located at 1741 Blanchard Drive, Grovetown, GA

30813 (Warehouse) 2-3 trailers per week. Final dates and times of deliveries to be provided by Warehouse

Manager.

All Multi-Purpose Copy Paper shall be 500-sheets per ream, 10-reams per case, 40-cases per pallet. All reams

shall be mill-wrapped.

The Bidder must clearly identify the manufacturer/brand of the paper being offered in response to this IFB using

the attached Bid Input Form. Bidders shall also provide, as part of this RFP, the mill specification corresponding

to the proposed brand. The manufacturer and/or brand name must be clearly identified on each ream and on the

outside of each carton/case delivered to the CCSD.

To be responsive to this IFB, each Bidder must submit a copy of the manufacturer’s detailed paper specifications

for CCSD evaluation before the IFB closing date and time. Failure to submit the required specifications will

result in disqualification of your proposal. Submission of samples for any proposed multi-purpose copy paper is

not required unless the Bidder is proposing a different specification than those specified by CCSD. If the Bidder

proposes specifications other than those specified by CCSD, the Bidder may be required to submit a minimum of

2-reams of sample paper.

All pricing shall be fixed-price, FOB Destination, and shall include all shipping, handling, and all other charges.

CCSD is tax exempt (#586000217).

The CCSD warehouse is not capable of receiving “dock” delivery of multiple truckloads of paper in one day.

Therefore, to insure sufficient CCBOE personnel will be available to receive and off-load each truck, the CCSD

Warehouse Manager, Kelly Helms, must be contacted at (706) 541-2477 at least 72-hours in advance of any

anticipated deliveries. CCSD can facilitate 2-3 truckloads per week. Acceptable delivery times and dates are to be

arranged between the winning vendor and Kelly Helms, warehouse manager.

The successful Bidder shall make no change and/or substitution of any Multi-Purpose Copy Paper during the

performance period of any contract leading from this IFB that is different from the specification and/or samples

provided as part of this IFB unless such substitution is requested in writing and accepted by CCSD in advance of

any such proposed change. Failure to provide written notification and to obtain CCSD authorization before any

such change and/or substitution may place the Bidder in default of the contract.

Bidders shall provide Proof of General Liability and Workers Compensation Insurance as specified in the

attached CCSD terms and conditions with Columbia County Board of Education named as the certificate holder

or additional named insured within 10-business days following notification of contract award.

Columbia County School District

Multi-Purpose Copy Paper

HC-05-01-26A

All bidders must submit a minimum of three references on the attached CCSD Business References Form.

References must be for projects/contracts of similar size and scope as that contemplated herein. Failure to

provide adequate references may result in disqualification of your proposal.

This solicitation does not obligate funds, nor does it constitute a contract, offer of employment, or offer of

purchase. The cost of preparation of a bid response is the sole obligation of the Bidder.

This solicitation is not intended to be, nor shall it be construed as being, restrictive of the concepts, parts and/or

service that a bidder may choose to propose in response to this RFP. Each proposal must meet the minimum

CCSD specifications and conditions provided herein in order to be considered fully responsive to the RFP.

Proposals found to be non-responsive to the RFP will not be considered for further evaluation and/or

subsequent contract award.

All bidders are being provided the same time and opportunity to request any additional information or

clarification concerning this bid in advance of the specified bid due date and time. Therefore, failure to seek

such information or clarification prior to the bid closing shall all be deemed to have been fully asked and

answered in advance of the bid closing. All questions or request for information relating to this solicitation shall

be directed to the attention of Hudson Chandler, CCSD Purchasing Supervisor, Business Department, by

telephone at 706-541-2723 x5108, by email at Hudson.Chandler@ccboe.net.

By submitting a proposal, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this

proposal have been arrived at independently without collusion, consultation, communication, or agreement, for

the purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any

competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal

or Georgia Law, the prices which have been offered in this proposal have not been knowingly disclosed by the

Bidder and will not be knowingly disclosed by the Bidder prior to opening, directly or indirectly, to any other

Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to induce any

other person, partnership or corporation to submit or not submit a proposal for the purpose of restricting

competition.

Any discussions regarding price with CCSD employees or other bidders prior to the bid review is expressly

forbidden and will result in disqualification of your bid.

CCSD will accept bids sent by email. Bidders are to consider emailed bids not received by

Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18 megabytes

exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

THE FOLLOWING DOCUMENTS MUST BE INCLUDED AND FULLY EXECUTED AS PART OF YOUR PROPOSAL.

FAILURE TO PROVIDE ALL REQUIRED RFP DOCUMENTS MAY RESULT IN DISQUALIFICATION OF YOUR

PROPOSAL.

• Multi-Purpose Copy Paper Bid Input Form (1-Page)

• Business References Form (1-Page)

• Product Specifications and supporting documentation

White Multi-Purpose Copy Paper Specification and Bid Input form

8.5”x11” Size Paper

Domestic MFG. / Mill ONLY

Color

Blank, White

Basis Weight 20 lb.

Acidity

Acid-Free (Alkaline)

Moisture

4.3 – 4.6

Caliper

4.0 – 4.1

Brightness 92 minimum

Opacity

Recycled

No. Of Reams 10 per case (8.5”x11”)

Cases Size Maximum of 5,000 sheets / case

Use

All-in-one machine, copier, inkjet printer, laser printer

Company Name __________________________________________

Price for

Description

Qty

truck

added to

unit price

“Dock” delivery to the

CCSD warehouse located at

1741 Blanchard Drive,

7,560 cases

Grovetown, GA 30813

Quantity assumes 840 cases per truck, nine total trucks

Unit Price

(per case)

Total

Extended

Price

SKU No.

MFG. / Mill Name

Business References Form

Company Name: _________________________________________________________________

Authorized Signature: _____________________________________________________________

Title: _________________________________ Date: ____________________________________

Number of years Company has operated under present name:

References For Similar Goods and/or Services And Approximate Contract Size:

Company or Business Name

Address

Contact/Telephone Number

_______________________________________________________________________________________

_____________________________________________________________________________________

Bid responses that are incomplete or contain less than three (3) business references may not be considered for

award.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Multi-Purpose Copy Paper HC-05-01-26A rev 0

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See also