IMPORTANT - THIS ADDENDUM MATERIALLY REVISES PROCUREMENT NO. 2 Addendum 1

Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1
ADDENDUM NO. 1
SCOPE REVISION, PROCUREMENT-INTEGRITY CLARIFICATION, AND REVISED
SOLICITATION TERMS
Procurement No. 2 - CDBG-CV
Issued by Methodist Children's Homes of Mississippi, Inc. (MCH)
Original RFP Trauma-Informed Environmental Assessment and Consulting Services
Original Issue Date September 11, 2026
Addendum Issue Date September 22, 2026
Questions Deadline September 30, 2026, 5:00 PM CT
Proposal Deadline October 19, 2026, 2:00 PM CT
Contact Brittany McCoy, Grants & Procurement Manager | bmccoy@mchms.org
IMPORTANT - THIS ADDENDUM MATERIALLY REVISES PROCUREMENT NO. 2
This Addendum is incorporated into and made part of Procurement No. 2. The revised solicitation
terms described below supersede conflicting language in the RFP issued September 11, 2026.
Prospective proposers must review this Addendum before preparing a response and must
acknowledge receipt in their proposal.
1. Purpose and Effect
Following compliance review, MCH is revising Procurement No. 2 to more clearly define the
advisory nature of the services, establish the boundary between this engagement and later
implementation activities, and provide advance notice of the effect of this award on eligibility for
subsequent implementation work.
Except as expressly revised by this Addendum, the solicitation schedule and other provisions of the
original RFP remain in effect. If this Addendum conflicts with the original RFP, this Addendum
controls.
2. Revised Solicitation Title and Purpose
The solicitation title is revised to:
Trauma-Informed Spatial and Sensory Assessment, Design & Furniture, Fixtures, and
Equipment (FF&E) Advisory Services
Procurement No. 2 is limited to trauma-informed spatial/sensory assessment, non-A/E
interior/spatial design, FF&E recommendations/specifications, and FF&E purchasing advisory
support. The selected consultant may provide technical guidance and handoff support to MCH and a
separately procured implementation vendor, but will not perform or be awarded subsequent
implementation, purchasing, delivery, placement, or other services under these grants.
Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1 | Page 1

Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1
3. Eligibility for Future Implementation Services
Firms considering this solicitation should be aware that MCH intends to separately solicit
subsequent implementation services related to the recommendations and deliverables
developed under this contract. The entity awarded Procurement No. 2 will not be eligible to
compete for or be awarded the subsequent implementation contract or other subsequent
implementation services under these grants. Firms should therefore consider whether they wish
to pursue this assessment, design, and advisory engagement or preserve their eligibility to
pursue the future implementation opportunity before submitting a proposal.
This restriction is stated in advance to preserve procurement integrity and avoid an unfair
competitive advantage arising from the consultant's role in developing recommendations, concepts,
or specifications. The Procurement No. 2 consultant may provide limited technical clarification or
advisory handoff support when requested by MCH, but may not perform the subsequent
implementation work.
4. Revised Scope of Services
Section 3, Requested Services, is revised to include the following advisory workstreams:
Discovery, stakeholder engagement, and existing-conditions review across the four CDBG-CV
projects and designated spaces.
Trauma-informed spatial and sensory assessment, including identification of sensory
triggers/supports, stressors, safety and dignity concerns, wayfinding/orientation issues, privacy
considerations, stimulation patterns, and operational conditions.
Non-A/E trauma-informed interior/spatial design concepts, including furniture layouts,
zoning/placement concepts, color/finish recommendations, sensory-support concepts, and
wayfinding concepts.
FF&E recommendations, objective/performance-based specifications, item-level schedules,
quantities, locations, estimated costs, lead times, warranties, vendor/source information, and
approved-equivalent criteria.
FF&E purchasing advisory support, including market research, vendor/source identification,
quote/specification comparisons, substitution review, and technical questions needed for MCH to
conduct compliant procurement.
Written technical handoff of accepted assessment findings, design concepts, FF&E
recommendations/specifications, priorities, sequencing considerations, and procurement-related
technical information for MCH and any separately procured implementation vendor.
5. Scope Boundary and MCH Procurement Authority
For purposes of Procurement No. 2, "design" means trauma-informed interior/spatial design, non-
A/E spatial planning, FF&E design/selection, sensory-space recommendations, finishes/color
recommendations, furniture layouts, and technical handoff/advisory coordination. It does not mean
architectural or engineering design.
The consultant shall not provide architectural or engineering services; prepare stamped/sealed
drawings, permit documents, construction documents, or code certifications; design building
systems; supervise construction; or perform structural work.
Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1 | Page 2

Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1
MCH retains final approval and procurement authority for all CDBG-CV-funded purchases and
subsequent implementation activities.
The consultant shall not commit MCH funds, execute purchase orders, select a vendor on MCH's
behalf, place orders, perform implementation, or take title to or control grant-funded property.
No grant-funded FF&E may be ordered under the Procurement No. 2 contract. Resulting
purchases and implementation activities will be separately authorized and procured by MCH as
applicable.
Any ownership interest, commission, rebate, referral fee, dealer relationship, incentive, or other
financial relationship with a proposed vendor or manufacturer must be disclosed in writing
before MCH acts on the recommendation.
6. Grants Covered
The revised advisory scope may support all four MCH CDBG-CV projects as authorized by MCH. The
prior designation of Grants 2-4 as "Not directly charged" should not be interpreted as excluding
those projects from assessment, design, FF&E advisory coordination, or technical handoff activities
authorized under the final contract. All charges must remain allowable, allocable, documented, and
consistent with the applicable grant scope and budget.
Relationship to Revised
Grant Project
Scope
Primary assessment/design and
1137-25-952-CV-01 - Mental Health Clinic Refurnishing with Trauma-Informed
1 FF&E advisory relationship as
Design
authorized
Assessment/design and FF&E
2 1137-25-952-CV-02 - Therapeutic Residential Facilities Revitalization advisory coordination as
authorized
Assessment/design and FF&E
3 1137-25-952-CV-03 - Trauma-Informed Healing Arts Program advisory coordination as
authorized
Assessment/design and FF&E
4 1137-25-952-CV-04 - Trauma-Informed Transitional Living Program advisory coordination as
authorized
7. Pricing and Budget Disclosure
The statement in Section 4 of the original RFP that "Grant 1 identifies $18,000 for trauma-informed
consulting" is deleted and shall not be used as a proposal pricing ceiling or target. MCH does not
disclose an available project budget in the revised solicitation. Respondents should price the
advisory work based on their proposed approach, level of effort, and deliverables. MCH will use its
independent cost estimate and applicable cost/price analysis procedures to evaluate price
reasonableness.
8. Evaluation and Proposal Content
Proposals should address the revised scope, including the respondent's trauma-informed
spatial/sensory assessment approach, non-A/E interior/spatial design capability, FF&E specification
Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1 | Page 3

Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1
and purchasing-advisory approach, technical handoff methodology, procurement-integrity controls,
conflicts/vendor relationships, schedule/capacity, and price. MCH will evaluate proposals against the
revised scope and may use revised evaluation criteria issued with or incorporated into the
solicitation materials.
9. Procurement Schedule
The procurement schedule remains unchanged by this Addendum unless MCH issues a later written
addendum:
Milestone Controlling Date
Questions Due September 30, 2026, 5:00 PM CT
Addenda / Final Written Clarifications October 5, 2026
Proposals Due October 19, 2026, 2:00 PM CT
Review / Evaluation October 19-30, 2026
Intent to Award November 2, 2026
Execution November 9, 2026
Notice to Proceed November 10, 2026
Questions regarding this Addendum or the revised scope must be submitted in writing to
bmccoy@mchms.org by the stated questions deadline. Only written MCH addenda or written
clarifications distributed through the solicitation process modify Procurement No. 2.
10. Addendum Acknowledgment
Each proposer must acknowledge receipt of Addendum No. 1 in its proposal. Failure to acknowledge
the Addendum may be treated in accordance with MCH's solicitation and procurement
requirements.
Legal Name Authorized Representative Signature Date
END OF ADDENDUM NO. 1
Methodist Children's Homes of Mississippi, Inc. | CDBG-CV Procurement No. 2 | Addendum No. 1 | Page 4