Dam Safety Program Audit for Federal Energy Regulatory Commission (FERC) Project No. 2916 ? RFP No.WRPD-2-26

REQUEST FOR PROPOSAL (RFP)
for Dam Safety Program Audit for
FERC Project No. 2916 - RFP
No.WRPD-2-26
ADDENDA
Prospective bidders are responsible for reviewing any
published addenda regarding this bid at
ebmud.com/business-center/
CONTACT
Deborah Preciado, Assistant Engineer
(510) 287-0985
deborah.preciado@ebmud.com
RESPONSE DUE
June 24, 2026
4:30 p.m. PDT
SUBMIT ELECTRONICALLY TO*
Deborah Preciado, EBMUD
Deborah.Preciado@ebmud.com
*Hardcopy proposals will not be accepted
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT
RFP for Dam Safety Program Audit for FERC Project No.2916 -RFP No. WRPD-2-26
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
D. DELIVERABLES / REPORTS
II. CALENDAR OF EVENTS
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. EVALUATION CRITERIA/SELECTION COMMITTEE
C. PRICING
D. NOTICE OF INTENT TO AWARD AND PROTESTS
E. INVOICING
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A - RFP RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - CONSULTING AND PROFESSIONAL SERVICES AGREEMENT
EXHIBIT D - DATA CONFIEDIENTIALITY AGREEMENT
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Dam Safety Program Audit for FERC Project No. 2916
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe the professional
services for an external independent audit of the Dam Safety Program for the Lower
Mokelumne River Project, FERC Project No. 2916.
East Bay Municipal Utility District (District) intends to award a one-year contract to the
Proposer(s) who best meets the District's requirements.
The Owners Dam Safety Program (ODSP) is required of Federal Energy Regulatory
Commission (FERC) regulated hydropower dams with high and significant hazard
potential classifications. The ODSP helps to ensure the safety of dams owned and
operated by the licensees. The District's ODSP has been formalized into a document
titled "Dam Safety Program Guide" (DSP) Guide, which was developed in compliance
with FERC requirements for the District's Lower Mokelumne River Project (Project),
FERC Project No. 2916 that includes the Pardee and Camanche Reservoirs, dams,
hydroelectric facilities, and their associated appurtenant water retaining structures,
located in Valley Springs, California. Policy 9.07 - Dam Safety Program (DSP), adopted by
the District's Board of Directors, states the District-owned dams and associated facilities
are managed to ensure dam safety, structural integrity, and operational safety for the
protection of life, property and the environment. The District developed this DSP Guide
to meet objectives of Policy 9.07 for District staff, consultants, and contractors.
Although the same best practices of the DSP Guide applies to all of the District's dams
and appurtenant structures, including the FERC regulated facilities, this RFP scope is
limited to only the FERC Project No. 2916 facilities.
To assure that an ODSP continues to improve, FERC requires an external independent
audit as requested in this RFP be conducted periodically by a qualified dam safety expert
on a schedule not to exceed five years. The previous audit report was approved in
January 2022, therefore the current proposed audit report should be completed no later
than January 2027.
The audit is intended for the District to identify areas of improvement, to obtain
recommendations on changes to its dam safety program, and to evaluate how well the
DSP is performing. The DSP Guide and its components will be reviewed and evaluated
for adequacy in stating the District's dam safety policy, objectives, and expectations.
Findings and recommendations will be prepared in an audit report for the District to
submit to FERC.
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Dam Safety Program Audit for FERC Project No. 2916
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
A. Proposer, Proposer's principal, or Proposer's staff shall have been
regularly engaged in the business of providing independent audits of the
Owners Dam Safety Program for FERC licensed hydropower facilities for at
least three (3) years.
B. Proposer shall be an audit team that meets FERC requirements for serving
as an auditor. Qualifications for an auditor include:
(1) Engineer(s) experienced in dam safety design, operation, and
maintenance of the types of dams (earthen embankment and
concrete gravity) being evaluated,
(2) A current/former Chief Dam Safety Engineer (CDSE), who has
worked in a different dam owning organization with a strong dam
safety program,
(3) Someone with a regulatory dam safety background (e.g. current or
former state or federal employee), or
(4) Engineering Consultant with expertise in dam and hydro safety
management, design, and/or dam safety engineering.
C. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
D. Proposer shall provide to the District statements of qualifications,
including resumes, with the proposal for each of the proposed auditor and
audit team members. A statement of qualification describes in a narrative
the training, experience, and education that qualifies the person for the
work. The resume should state the individual's technical discipline and
proficiency and must clearly document that the individual possesses the
relevant knowledge and skills at the proficiency level identified in the
submittal. The proposed audit team for this RFP must be approved by the
Regional Engineer of the FERC San Francisco office prior to performing the
audit for the District.
C. SPECIFIC REQUIREMENTS
The documents and reports developed by the District for the Project may contain
Critical Energy Infrastructure Information (CEII). These documents are only available
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Dam Safety Program Audit for FERC Project No. 2916
digitally for review, if desired, to support development of a response to the RFP. For
access, proposers will need to submit a signed nondisclosure agreement contained in
Exhibit D - Data Confidentiality Agreement.
Task 1 - Review Project Information
Review representative reports, pertinent project materials, and background information
provided by the District specifically related to the development and implementation of
the Dam Safety Program (DSP) Guide, prior to performing the actual audit as listed
below. The majority of the information is available digitally for transmittal through the
internet.
* 2022 Independent Audit Report for FERC Project No. 2916
* 2023 Ninth Part 12D Independent Consultant Safety Inspection Report for Pardee
Dam and Hydroelectric Facility and 2013 Supporting Technical Information
Document (STID)
* 2023 Ninth Part 12D Independent Consultant Safety Inspection Report for
Camanche Dam And Hydroelectric Facility and 2013 STID
* Draft STID Update in-progress
* 2023 Potential Failure Mode Analysis (PFMA) reports, Addendum 2, for Pardee
Dam and Hydroelectric Facility and Camanche Dam and Hydroelectric Facility
* 2024 Dam Safety Surveillance and Monitoring Plan (DSSMP) and 2025
Surveillance and Monitoring Reports (DSSMRs).
* Recent operation and maintenance records of the FERC facilities
* Pardee and Camanche Dams and reservoirs operating procedures
* Personnel training records in the dam safety training program
* 2025-2030 Emergency Action Plan (EAP) for FERC Project No. 2916, December
2025.
* EBMUD, Dam Safety Program Guide - Version 6, June 2025 (aka Owners Dam
Safety Program)
* EBMUD, Policy 9.07
* FERC and DSOD annual inspection reports since 2022 DSP audit
* Official correspondence on dam safety related matters between the District and
FERC and DSOD since 2022 DSP audit
Task 1 Deliverables
* In reviewing the files for completeness, the auditor will submit an assessment
summary separate from the final audit report that states completeness of the
necessary records or identify additional needed information to be collected by
the District. The District will provide access to any available information and
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Dam Safety Program Audit for FERC Project No. 2916
assist in locating, compiling, and making incidental reproductions (or provide
electronic copies).
Task 2 - Conduct Site Visits
Attend and participate in site visits with District personnel as necessary to conduct the
scope of work and to develop background context to support the assessment and
evaluation of the audit, which includes visiting the Camanche and Pardee Dam and
hydropower facilities and ancillary structures located in Valley Springs, California. As the
structure furthest downstream for the project, Camanche Dam and hydropower facility
has the higher failure consequence to downstream populated areas and must be an
included destination in the site visit. Site Visits are tentatively scheduled for September
2026.
Site visits may be scheduled to coincide with in-person interviews of District personnel
remotely stationed at the facilities.
Task 2 Deliverables
* List remote facility people and their positions to be interviewed and their
proposed interview dates in the preferred order or grouped by preferred order.
The District will coordinate scheduling between the interviewees and auditor.
Task 3 - Conduct Interviews
The purpose of the interviews is to obtain the independent views of District personnel
on the effectiveness and completeness of the District's DSP Guide. Establish strategies
to preserve the anonymity of interviewees to the best extent of effort by structuring the
interviewing process, questions, and documentation to create an environment where
District staff feels "no fear of reprisal" to encourage frank discussions of dam safety
concerns in accordance with the District's Dam Safety Program Guide, June 2025
(Section 2.3 Expectation). The interviews may be conducted in-person or by video
conferencing. The District can host the videoconferencing service if the auditor could
not provide a videoconferencing service fee free to the District.
Conduct individual interviews with the District's key management personnel and
operations, and maintenance staff to discuss the effectiveness of the Dam Safety
Program Guide and identify possible areas of improvement:
* Individually interview a representative sample of key District personnel from
senior management to staff level responsible for the dam safety training
program, including staff from the Water and Natural Resources, Operations and
Maintenance, and Engineering and Construction Departments to evaluate their
familiarity with it. Senior management refers to the District's upperlevel
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Dam Safety Program Audit for FERC Project No. 2916
technical and operational leaders, e.g. Senior Engineers, Division Managers, and
Superintendents.
* Individually interview the Chief Dam Safety Engineer (CDSE), alternate CDSE,
FERC license coordinator and representative sample of dam safety staff, which
includes senior management, facility managers, staff engineers, hydropower
plant technicians, or other staff as necessary, to determine their understanding
of the Dam Safety Program Guide and the implementation of their respective
responsibilities.
Task 3 Deliverables
* Provide a summary of the interview questions used for each interview, along with
the corresponding responses, for District review. The summary shall allow the
District to confirm that interview findings are accurately and appropriately
incorporated into the report.
Task 4 - Prepare Draft and Final Audit Report of Dam Safety Program
Prepare a draft and final audit report in conformance with the FERC's "Guidance for
ODSP External Audits", Revised May 14, 2018, and available at
(https://www.ferc.gov/sites/default/files/2020-04/guidance-odsp_0.pdf) and that is
organized following the sample table of contents in that Guidance for ODSP External
Audits. All work products shall be prepared in a clear, concise manner ensuring all
conclusions, and any recommendations, are adequately supported.
The audit report will include the auditor's opinion on the effectiveness of the District's
current DSP and whether the Camanche and Pardee Dams are adequately operated,
inspected, and maintained. The report will include the auditor's assessment of how
proactive the District is on addressing dam safety issues. Based on the auditor's review
of the DSP and background information, and discussions during the site visit and
interviews, auditor will make recommendations, if appropriate, for improvements to the
DSP.
* Based on reviews of recent operating and maintenance records for each Pardee
and Camanche facility, determine whether proper operation and maintenance
procedures for the dam are adequate and are being followed and if any
improvements are needed.
* Based on a review of the Dam Safety Surveillance and Monitoring Plan (DSSMP),
assess the adequacy of the DSSMP and reporting requirements at each Pardee
and Camanche facility toward the end goal to understand and verify that the
DSSMP provides clear direction for dam safety staff to monitor the expected
performance of the dams, dikes, and spillways.
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Dam Safety Program Audit for FERC Project No. 2916
* Based on a review of representative personnel training records, evaluate if an
appropriate dam safety training program exists, is being conducted in accordance
with the latest training plan as defined in the DSP Guide, if the dam safety
training program is adequate, and that all dam safety staff involved with the
operation and inspection of the Project have received the appropriate training.
* Based on meetings and interviews with senior management, facility managers,
staff engineers, hydropower plant technicians, or other staff , evaluate the
District's commitment and priorities at the agency level with respect to dam
safety, including the commitment and priorities of senior executives in general.
* Assess the executive's commitment to allocate resources to dam safety based on
actions that address the prioritization and allocation of limited resources to the
DSP.
* Assess whether the DSP demonstrates a clear understanding at the District of its
responsibility for life safety through established policies and staff commitment
and of the need to mitigate the financial risks associated with dam ownership.
* Provide the auditor's opinion as to whether the licensee's dams are being
adequately operated, inspected and maintained, i.e. determine if the DSP Guide
is appropriate for the specific projects and is accomplishing what is intended
from a well-developed dam safety program.
* Assess how proactive the District is in implementing its dam safety program.
Evaluate whether the District takes initiative to address dam safety issues on its
own without waiting for FERC to require action, or if it is strictly reactive.
* Evaluate whether the DSP Guide is complete and is effective in defining the
Districts' dam safety program and staff's roles and responsibilities
* Perform a review of materials, visual examinations or utilize alternate methods to
evaluate the effectiveness and completeness of the dam safety training program.
* Provide conclusions, and if appropriate, recommendations for the District to
further improve its Dam Safety Program.
Task 4 Deliverables
* Draft audit report submitted to the District for review and comment. The District
will return comments within 15 calendar days of receiving draft report.
* Final audit report submitted within 15 calendar days of receiving the District's
comments.
* For each deliverable, the auditor will submit one electronic copy of the
deliverable and all applicable appendices in a PDF (covering the entirety of the
deliverable with section bookmarks and searchable format) and native MS Word
file(s), and, if applicable, GIS data compatible with ArcGIS Pro 3.2.1, and any
original photographic images used in the deliverable.
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Dam Safety Program Audit for FERC Project No. 2916
Task 5 - Hold Final Meeting on DSP Guide Audit
The auditor, upon completion of the DSP Guide Audit, will hold a final meeting with
District personnel at the District's headquarters at 375 Eleventh Street, Oakland,
California (or by videoconference) to summarize and discuss the findings, conclusions,
and recommendations.
Task 5 Deliverables
* Presentation material in its native format (e.g. MS Powerpoint) and one
electronic copy of any supporting handouts in both PDF and native MS Word
file(s).
Task 6 -Project Coordination and Monthly Progress Reports
Close project coordination with the District is necessary throughout the project to
ensure successful execution. The auditor will attend a kick-off meeting with the District
and auditor staff at the District's headquarters at 375 Eleventh Street Oakland,
California, or via video conference call in July or August 2026 (TBD). The purpose of the
meeting will be to review the scope and approach and identify any remaining available
data that needs to be obtained, and plan logistics of the site visit and interviews. This
task also includes the effort to produce monthly progress reports to accompany invoices
describing the work performed and associated costs.
Task 6 Deliverables
* As part of this task, the auditor will prepare a meeting agenda for Meeting 1,
provide meeting minutes for review within two business days following the
meeting, and progress reports. The auditor will submit one electronic copy of
each deliverable in the native file format (e.g. MS Word).
D. DELIVERABLES / REPORTS
1. Specific deliverables are listed by task in Section I.C. (Specific Requirements) of
this RFP.
2. Draft reports, plans, and technical memoranda will be submitted as follows:
A. Native format files, such as Microsoft Word, PowerPoint, etc.;
B. Digital spatial or geographic data, e.g. (geographic information system
(GIS)); and
C. Delivery via email or, if the file size exceeds the District's system limits of
25 MB, the District's Project SharePoint site, or a secured website
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Dam Safety Program Audit for FERC Project No. 2916
provided by the Consultant. Disks or flash drives will not be accepted
because they are not compatible with the security requirements of the
District system.
3. Final Reports will be submitted as follows:
A. Three (3) hard copies in binder or spiral bound format
B. One (1) electronic copy, consisting of a PDF format covering the entirety of
the report with section bookmarks and searchable text; a Microsoft Word
format; and original photographic images used in the report.
4. Monthly Progress Reports - One (1) electronic copy and one (1) hardcopy to
accompany monthly invoices. Progress reports should describe work performed
and associated costs per project task.
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFP Issued Tuesday, June 2, 2026
Response Due Wednesday, June 24 by 4:30 p.m. PDT
Issue Notice to Proceed By July 31, 2026
Kick-off Meeting
July or August 2026 (TBD)
Final Report Due to District November 13, 2026
Final FERC Deadline January 1, 2027
Note: All dates are subject to change by District.
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda
will not be mailed out.
RFP NO. WRPD-2-26
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