RFQ 2619 - Gorman-Rupp 6-Inch Self-Priming Centrifugal Pump

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2619
for
GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
Contact Person: John W. Grimes, Buyer II
Phone Number: (510) 287-0316
E-mail Address: john.grimes@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective
bidders are responsible for reviewing this site during the RFQ process, for any published addenda
regarding this RFQ.
Bids Due
by
2:00 p.m.
on
June 17, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or
PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY MAIL RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during (U.S. Postal Service) to: (during business hours: 8:00
business hours: 8:00 AM - 3:30 AM - 4:00 PM only)
PM only) to:
EBMUD-Purchasing Division
EBMUD-Purchasing Division EBMUD-Purchasing Division GORMAN-RUPP 6-INCH SELF
GORMAN-RUPP 6-INCH SELF GORMAN-RUPP 6-INCH SELF PRIMING CENTRIFUGAL PUMP -
PRIMING CENTRIFUGAL PUMP - PRIMING CENTRIFUGAL PUMP - RFQ 2619
RFQ 2619 RFQ 2619 Purchasing Office
375 11th Street P.O. Box 24055 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94623 Oakland, CA 94607
REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2619
for
GORMAN-RUPP 6-INCH SELF PRIMING CENTRIFUGAL PUMP
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................... 3
A. SCOPE................................................................................................................................... 3
B. BIDDER QUALIFICATIONS .................................................................................................... 3
C. SPECIFICATIONS ................................................................................................................... 3
D. INSPECTION ......................................................................................................................... 4
E. FAILURE TO MEET SPECIFICATIONS ..................................................................................... 4
II. CALENDAR OF EVENTS ........................................................................................................... 5
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ................................................................ 5
A. RFQ ACCEPTANCE AND AWARD .......................................................................................... 5
B. BRAND NAMES, DEVIATIONS, AND EXCEPTIONS ................................................................ 6
C. PRICING ................................................................................................................................ 6
D. NOTICE OF INTENT TO AWARD AND PROTESTS .................................................................. 6
E. METHOD OF ORDERING ...................................................................................................... 7
F. TERM / TERMINATION / RENEWAL ..................................................................................... 7
G. WARRANTY .......................................................................................................................... 8
H. INVOICING ........................................................................................................................... 9
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ........................................... 9
A. DISTRICT CONTACTS ............................................................................................................ 9
B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 10
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
REV: 9/23/25

GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe requirement to
furnish and deliver one Gorman Rupp model T6A60S-4045T S5-ESP, 6-inch self-priming
centrifugal pump, f.o.b. destination, to the District's SD-1 Operations Center at 2020
Wake Avenue, Oakland, California 94607.
East Bay Municipal Utility District (District) intends to award a contract to the lowest
cost bidder(s) whose response meets the District's requirements.
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing self-priming centrifugal pump
equipment for at least three (3) years.
b. Bidder shall be a certified or authorized Gorman-Rupp manufacturer,
dealer, or provider.
c. Bidder shall possess all permits, licenses, and professional credentials
necessary to supply product and perform services as specified under this
RFQ.
C. SPECIFICATIONS
1. Gorman-Rupp Model T6A60S-4045T S5-ESP
a. 6" Diesel Engine Driven Self-Priming Silent Pump with 6" Super-T Series(TM)
cast iron pump with oil lubricated silicon carbide mechanical seal and
furnished with 6" suction and discharge connections. The pump shall be
driven by a John Deere model 4045T, EPA stage 5, four cycle
turbocharged, forced circulation diesel engine. Includes: Pad-lockable Box
with Throttle Control, Tachometer, Coolant Temp., Oil Pressure, Voltage
and Over-start Indicators/Shutdowns. Manual/Stop/Auto Key-switch.
Audible Startup Warning Delay. Fuel Level Display/Alarm/Shutdown.
b. Standard Equipment: Soundproof (EPA Average 73 dBA at 23 feet) Under
Load) Lightweight Aluminum Enclosure - Removable for Maintenance of
Pump or Engine w/Padlockable Door Panels. Spill Containment Base
w/Integral Drains. Automatic Air Release Valve with Check Valve. 90
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
Discharge Elbow. Strainer. Full Feature Control Panel Single Ball Type Float
Switch.
2. Other required furnished items include:
a. PN# GRP30-272; EBL High Speed (DOT) Wheel Kit, with Electric Brakes,
Lights, Fenders, and furnished with 3" Pintle Hitch. The wheel kit shall be
mounted with the pump/engine at the factory
b. PN# 59331-527; 12VDC Battery
c. PN# 48312-981; Dual Float (added)
d. All products shall be in new and unused condition and shall be of the most
current and up to date model.
D. INSPECTION
The District will inspect material after its arrival at the delivery point. Contractor is solely
responsible for ensuring the material arrives at the District's ship-to location free of
defects and manufactured in strict conformance with the specifications.
In the case that an item or lot is rejected, District Inspectors will provide Contractor and
the EBMUD Purchasing Division with an Inspectors Job Report which will itemize the
product deficiencies and required corrective action.
The District reserves the right-of-access to the Contractor's facility to verify
conformance to this specification at the District's expense.
E. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier on the open
market who can meet the District's specification requirements, or the District may
demand immediate replacement by Contractor of the non-conforming product. Any
costs over and above the original contract price will be charged back to the Contractor.
In addition, Contractor shall bear the costs of removal and disposition for any delivery
which fails to conform to the specifications.
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued June 3, 2026
Deadline For Submission
of Questions June 10,. 2026
Response Due June 17, 2026 by 2:00 p.m.
At this time all bids will be opened publicly in the William
"Bill" Patterson Boardroom at 375 Eleventh St.,
Oakland, CA 94607*
Anticipated Contract Start
Date July 30, 2026
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-
center/materials-and-supplies-bids/current-requests-quotation-rfqs/ for any
published addenda. Hard copies of addenda will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for any
reason.
4. Any specifications, terms, or conditions, issued by the District, or those included
in the bidder's submission, in relation to this RFQ, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFQ.
5. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the bidder stipulates to
the contrary, and to waive minor technical defects and administrative errors, as
the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after bids have been opened.
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
B. BRAND NAMES, DEVIATIONS, AND EXCEPTIONS
Any references to manufacturers, trade names, brand names, and/or catalog numbers
are intended to be descriptive of the requirement, and are intended to indicate the
specific quality level desired.
Taking exception to the RFQ, or failure on the part of the bidder to comply with all
requirements and conditions of this RFQ, may subject the RFQ response to rejection. If
no deviations are shown, the bidder will be required to furnish the material exactly as
specified. The burden of proof of compliance with the specifications will be the
responsibility of the bidder.
This RFQ is subject to acceptance only on the terms and conditions stated in this RFQ.
Any additional or different terms and conditions proposed by the bidder are hereby
rejected and shall be of no force or effect unless expressly assented to in writing by the
District.
C. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the District.
4. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed
that the unit price quoted is correct in the case of a discrepancy between the unit
price and extended price.
D. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFQ response evaluation process, all entities who submitted a
bid package will be notified in writing by e-mail or USPS mail with the name of the
Bidder being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
bidders or potential bidders only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFQ
protest period.
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
Bid protests must contain a detailed and complete written statement describing the
reason(s) for protest. The protest must include the name and/or number of the bid, the
name of the firm protesting, and include a name, telephone number, email address and
physical address of the protester. If a firm is representing the protester, they shall
include their contact information in addition to that of the protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 375 Eleventh Street, Oakland, CA
94607 or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail
protests must be followed by a mailed or hand delivered identical copy of the protest
and must arrive within the seven workday time limit. Any bid protest filed with any
other District office shall be forwarded immediately to the Manager of Purchasing.
The bid protester can appeal the determination to the requesting organization's
Department Director. The appeal must be submitted to the Department Director no
later than five workdays from the date which the protest determination was transmitted
by the District, to the protesting party. The appeal shall focus on the points raised in the
original protest, and no new points shall be raised in the appeal.
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The bid protester must also
send the Purchasing Division a copy of all materials sent to the Department Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
include the date, time, and location of the Board of Directors meeting at which staff will
make a recommendation for award and inform the protester it may request to address
the Board of Directors at that meeting.
The District may transmit copies of the protest and any attached documentation to all
other parties who may be affected by the outcome of the protest. The decision of the
District as to the validity of any protest is final. This District's final decision will be
transmitted to all affected parties in a timely manner.
E. METHOD OF ORDERING
1. POs and payments for products and/or services will be issued only in the name of
Contractor.
2. Any and all change orders shall be in writing and agreed upon, in advance, by
Contractor and the District.
F. TERM / TERMINATION / RENEWAL
1. The term of the contract, which may be awarded pursuant to this RFQ, will be 1
year.
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
2. At the sole discretion of the District, any contract which may be awarded
pursuant to this RFQ, may be extended for one (1) additional one-year term at
agreed prices with all other terms and conditions remaining the same. In the
event that a Contractor does not agree to an extension, the District shall be given
a minimum of 90 days' notice to locate a suitable replacement contractor.
3. This Agreement may be terminated for convenience by the District provided the
Contractor is given written notice of not less than 30 calendar days. Upon such
termination, the District shall pay the Contractor the amount owing for the
products ordered and satisfactorily received by the District. This shall be the sole
and exclusive remedy to which the Contractor is properly entitled in the event of
termination by the District.
4. This Agreement may be terminated for cause at any time, provided that the
District notifies Contractor of impending action.
G. WARRANTY
1. For any contract awarded pursuant to this RFQ, Contractor expressly warrants
that all goods furnished will conform strictly with the specifications and
requirements contained herein and with all approved submittals, samples and/or
models and information contained or referenced therein, all affirmations of fact
or promises, and will be new, of merchantable quality, free from defects in
materials and workmanship, including but not limited to leaks, breaks,
penetrations, imperfections, corrosion, deterioration, or other kinds of product
deficiencies. Contractor expressly warrants that all goods to be furnished will be
fit and sufficient for the purpose(s) intended. Contractor expressly warrants that
all goods shall be delivered free from any security interest, lien, or encumbrance
of any kind, and free from any claim of infringement, copyright or other
intellectual property violation, or other violation of laws, statutes, regulations,
ordinances, rules, treaties, import restrictions, embargoes or other legal
requirements. Contractor guarantees all products and services against faulty or
inadequate design, manufacture, negligent or improper transport, handling,
assembly, installation or testing, and further guaranties that there shall be strict
compliance with all manufacturer guidelines, recommendations, and
requirements, and that Contractor guaranties that it will conform to all
requirements necessary to keep all manufacturer warranties and guarantees in
full force and effect. These warranties and guarantees are inclusive of all parts,
labor, and equipment necessary to achieve strict conformance, and shall take
precedence over any conflicting warranty or guarantee. These warranties and
guaranties shall not be affected, limited, discharged, or waived by any
examination, inspection, delivery, acceptance, payment, course of dealing,
course of performance, usage of trade, or termination for any reason and to any
extent. In the absence of any conflicting language as to duration, which
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
conflicting language will take precedence as being more specific, Contractor's
aforesaid warranties and guarantees shall be in full force and effect for a period
of one year from the date of acceptance by the District but shall continue in full
force and effect following notice from District of any warranty or guarantee issue,
until such issue has been fully resolved to the satisfaction of District.
H. INVOICING
1. Following the Districts acceptance of product(s) meeting all specified
requirements, and/or the complete and satisfactory performance of services, the
District will render payment within thirty (30) days of receipt of a correct invoice.
2. The District shall notify Contractor of any invoice adjustments required.
3. Invoices shall contain, at a minimum, District purchase order number, invoice
number, remit to address, and itemized products and/or services description.
4. The District will pay Contractor in an amount not to exceed the total amount
quoted in the RFQ response.
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
All contact during the competitive process is to be through the contact listed on the first
page of this RFQ. The following persons are to be contacted only for the purposes
specified below.
TECHNICAL SPECIFICATIONS:
Attn: Eric Fukuda, Wastewater Treatment Superintendent
EBMUD-Treatment Div./Wastewater Dept.
E-Mail: eric.fukuda@ebmud.com
PHONE: (510) 287-7213
CONTRACT EQUITY PROGRAM:
Attn: Contract Equity Office
PHONE: (510) 287-0114
AFTER AWARD:
Attn: Eric Fukuda, Wastewater Treatment Superintendent
EBMUD- Treatment Div./Wastewater Dept.
E-Mail: eric.fukuda@ebmud.com
PHONE: (510) 287-7213
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GORMAN-RUPP 6-INCH SELF-PRIMING CENTRIFUGAL PUMP
B. SUBMITTAL OF RFQ RESPONSE
1. Responses must be submitted in accordance with Exhibit A - RFQ Response
Packet, including all additional documentation stated in the "Required
Documentation and Submittals" section of Exhibit A.
2. Late and/or unsealed responses will not be accepted.
3. RFQ responses submitted via electronic transmissions will not be accepted.
Electronic transmissions include faxed RFQ responses or those sent by electronic
mail ("e-mail").
4. All RFQ responses must be SEALED and received by 2:00 p.m. on the due date
specified in the Calendar of Events. Any RFQ response received after that
time/date, or at a place other than the stated addresses, cannot be considered
and will be returned to the bidder unopened. The EBMUD mailroom and
Purchasing Division timestamp shall be considered the official timepiece for the
purpose of establishing the actual receipt of RFQ responses.
5. RFQ responses are to be addressed/delivered as follows:
Mailed (USPS):
East Bay Municipal Utility District
GORMAN-RUPP 6-INCH SELF PRIMING CENTRIFUGAL PUMP
RFQ No. 2619
EBMUD-Purchasing Division
P.O. Box 24055
Oakland, CA 94623
Hand Delivered, delivered by courier or package delivery service (UPS, FedEx,
DHL, etc.):
East Bay Municipal Utility District
GORMAN-RUPP 6-INCH SELF PRIMING CENTRIFUGAL PUMP
RFQ No. 2619
EBMUD-Purchasing Division
375 Eleventh Street, First Floor
Oakland, CA 94607
Bidder's name, return address, and the RFQ number and title must also appear
on the mailing package.
6. All costs required for the preparation and submission of an RFQ response shall be
borne by the bidder.
RFQ No. 2619
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