Swan Falls RD RRX Elimination

IDAHO TRANSPORTATION DEPARTMENT
And
ADA COUNTY HIGHWAY DISTRICT
REQUEST FOR PROPOSALS
FOR
PROJECT DEVELOPMENT SERVICES
SWAN FALLS RD RRX ELIMINATION
KEY NO. 26585
ACHD PROJECT NO. 227007
10/07/26

REQUEST FOR PROPOSALS
Table of Contents
General Information
Preparation Instructions
Evaluation Criteria
Scope of Work
The following items are not included in this package, but can be located at the following
web site:
Consultant Resources | Idaho Transportation Department
General Information and Requirements
Sample Agreement and Consultant Agreement Specifications
Federal Per Diem Policy
Certification Regarding Debarment, Suspension, and Other Responsibility Matters form
Idaho Code Certification Form
ITD Guidance & Manuals | Idaho Transportation Department
ITD Quality Assurance Manual
ITD Contract Administration Manual
Swan Falls Rd RRX Elimination
Key No. 26585
Page 2

GENERAL INFORMATION
PROPOSAL
The Idaho Transportation Department (ITD) and the Ada County Highway District (ACHD) are
seeking qualified and experienced respondents from interested firms to submit a proposal for
providing project development services for the Swan Falls Rd RRX Elimination, ACHD project
in Ada County.
GENERAL TERMS
This Request for Proposals (RFP) does not commit ITD or ACHD to enter into an agreement or
to pay any costs incurred in the preparation of a proposal or in subsequent negotiations.
REVISIONS TO RFP
All addenda to this solicitation will be posted on the Consultant Services web page. No notice will
be given by mail.
RESERVATION OF RIGHTS BY ITD
The issuance of this RFP does not constitute an assurance by ITD or ACHD that any contract
will actually be entered into by ITD or ACHD, and expressly reserves the right to:
* Waive any immaterial defect or informality in any response or response procedure
* Reject any and all proposals
* Reissue the Request for Proposals
* Invite additional respondents to the proposal
* Request additional information and data from any or all respondents
* Extend the date for submission of responses
* Supplement, amend, or otherwise modify the RFP, and cancel this request with or
without the substitution of another RFP
* Disqualify any respondent who fails to provide information or data requested herein or
who provides inaccurate or misleading information or data
* Disqualify any respondent on the basis of any real or apparent conflict of interest
By responding to this solicitation, each respondent agrees that any finding by ITD, or ACHD of
any fact in dispute as to this solicitation or the responses thereto shall be final and conclusive,
except as provided herein.
Swan Falls Rd RRX Elimination
Key No. 26585
Page 3

CONFLICT OF INTEREST
By the submission of a proposal, the Consultant agrees to ensure that, at the time of contracting,
the Consultant will have no interest, direct or indirect, that would conflict in any manner or
degree with the performance of the Consultant's obligations under the Agreement. The
Consultant shall further covenant that, in the performance of the contract, the Consultant shall
not employ any person, or subcontract with any entity, having any such known interest.
EEO REQUIREMENTS
Respondent, by submission of a proposal, agrees to not discriminate against any worker, employee,
application subcontractor or any member of the public because of race, color, gender, age, national
origin, or disability, or otherwise commit an unfair employment practice. Respondent further
agrees to comply with all Federal, State, and Local equal employment opportunity requirements
and the requirements of the ITD EEO Special Provisions, accessible at the following web site:
Office of Civil Rights | Idaho Transportation Department.
All firms working for the Department are required to register on the Bidder's List with the Office
of Civil Rights. If your firm has not registered, go to the following website for instructions:
https://itd.dbesystem.com/. Please make sure your subconsultants are also registered. For further
information regarding this requirement, call the ITD EEO Office at (208) 334-8884.
DBE PARTICIPATION:
In an effort to achieve ITD's DBE Annual Participation Goal (APG) of 10% utilization, ITD
respectfully requests and encourages responder to consider utilizing subcontractors and suppliers
listed on our DBE Directory located at: https://itd.dbesystem.com. For more information regarding
ITD's DBE Program, call the ITD DBE coordinator at (208) 334-8567.
FINANCIAL REQUIREMENTS
Prior to negotiating an agreement, the selected consultant and their subconsultants will be
required to submit certified hourly rates and their last years' financial information and overhead
schedule in accordance with the Federal Acquisition Regulations (FARs) and the most recent
version of the AASHTO Audit Guide. More information can be found at the following web site:
Consultant Resources | Idaho Transportation Department .
PROPRIETARY MATERIAL
ITD and ACHD assume no liability for disclosure of proprietary material submitted by respondents.
Proposal submittals shall be considered public documents under applicable state law except to the
extent portions of the submittals are otherwise protected under applicable law.
CERTIFICATION REGARDING DEBARMENT
Swan Falls Rd RRX Elimination
Key No. 26585
Page 4

All proposals must contain a signed Certification Regarding Debarment, Suspension, and other
Responsibility Matters form for the prime and each subconsultant.
The certification form is located on the Consultant Services web page at. Consultant Resources |
Idaho Transportation Department
PROPOSAL EVALUATION AND SELECTION
An Evaluation Committee will evaluate and determine the individual and comparative merits of
each of the proposals received. It is the responsibility of the Consultant to ensure that it complies
with this RFP and provides the information requested. If the Consultant fails to provide any
information requested in this RFP, such failure may result in either a lowered evaluation score of
the proposal or disqualification of the proposal.
It is the intent of the department to take approximately fourteen working days, commencing on
the submission date shown below, to evaluate the submitted proposals. The department intends
to notify the successful and unsuccessful Consultants as soon as practicable after the evaluations
have been completed, and after approval has been given on the Evaluation Committee's
recommendations.
As part of the selection process, the top-ranked firms may be required, at their expense, to give a
presentation and/or answer interview questions.
If your firm is selected and approved, negotiations will begin. If negotiations break down with a
selected Consultant, they will be formally ended and negotiations will begin with the next ranked
Consultant.
CONTRACT TYPE AND METHOD OF PAYMENT
The contract for this work will be a professional services agreement. It is anticipated that the
method of payment will be Cost Plus Fixed Fee.
CONTACT INFORMATION
All questions concerning the procedures of this request for proposal shall be directed to Heather
Parker at ITD via email at Heather.Parker@itd.idaho.gov
.
All project specific questions shall be directed by e-mail to Stihles Clark Sclark@achdidaho.org
No questions will be accepted by telephone. All questions will be responded to by e-mail, within
two weekdays of receipt of the question(s).
Interested firms are encouraged to submit a contact e-mail address to Sclark@achdidaho.org with
a request to be included on an electronic mailing list. Firms on the mailing list will receive copies
Swan Falls Rd RRX Elimination
Key No. 26585
Page 5

of the response to all project questions submitted. All questions and answers will be confidential,
and no firms will be identified in the responses. No project specific questions will be accepted
after October 22, 2026.
Swan Falls Rd RRX Elimination
Key No. 26585
Page 6

PREPARATION INSTRUCTIONS
Proposals must conform to the following instructions. Any non-conforming proposal will
be rejected.
Proposals must be received by ITD by 4:00 p.m. MDT on October 29, 2026. Proposals must be
submitted via e-mail with the project name and the consultant's name clearly indicated in the
subject line. Late proposals will not be considered.
E-Mail Address for proposal submittal is: consultantservices@itd.idaho.gov
FORMAT:
Required File Format: pdf
Maximum length of the submittal shall be eight (8) pages.
Cover pages are discouraged. If they are included, they will be counted in the proposal page total.
The introductory letter is limited to one (1) page.
Except as otherwise noted, pages shall be 8 12 x 11 inches, with minimum of 12" margins and a
minimum font size of 11.
The following items do not count in the proposal page total.
Introductory letter
o
Critical Path Diagram
o
Certification Regarding Debarment
o
Idaho Code Certification Form
o
INTRODUCTORY LETTER
The introductory letter should be addressed to: Heather Parker
Contracts Officer
Consultant Services
Idaho Transportation Department
P.O. Box 7129
Boise, Idaho 83707-1129
The introductory letter should introduce the Consultant's submittal, identify the Project Manager,
and list a contact telephone number, and contain a statement confirming the commitment of the
key personnel identified in the submittal to meet ITD's and ACHD's quality and schedule
expectations. List each Subconsultant, their work tasks, and a contact name and telephone number.
The Consultant shall include his/her acceptance of the terms and provisions of the Sample
Agreement located at Consultant Resources | Idaho Transportation Department, and indicate
willingness to execute said agreement.
Swan Falls Rd RRX Elimination
Key No. 26585
Page 7

PROPOSAL
It is essential that the consultant provide an adequate staff of experienced personnel or
subconsultants capable of and devoted to the successful accomplishment of work to be performed
under this contract. The specific individuals or subconsultants listed in the proposal, including
Project Manager, shall be assigned to the key positions and shall not be removed or replaced
without the prior written approval of ITD, or ACHD. Replacement personnel submitted for
approval must have at least equal qualifications, experience and expertise as those listed in the
proposal.
The following criteria will be considered in the evaluation and selection, and apply only to the
Consultant, except where specifically requested for the Consultant and each Subconsultant.
Weights listed will be applied to the scoring for each criteria.
CRITERIA 1: COMPANY EXPERIENCE AND QUALIFICATIONS
Weight - 3 (Complete for Consultant and each Subconsultant)
- Describe how the company is organized to develop this type of project.
- Provide descriptions of no more than three (3) similar projects successfully developed
by the Consultant identifying the similarities to this project. Federal-aid projects
successfully developed by the consultant should be included if available.
- List three (3) verifiable professional services references with a contact person and
phone number.
CRITERIA 2: PROJECT MANAGER
Weight - 4
- Identify the Project Manager who will be responsible for the quality and timeliness of
the consultant's work, and for ensuring that adequate personnel and other resources
are available for this project.
- Provide a brief summary of education, experience, and qualifications pertaining to the
management of this project
- Provide descriptions of no more than three (3) similar projects successfully developed
by the Project Manager, identifying the similarities to this project. Federal-aid
projects successfully developed by the project manager should be included if
available. Include dates and specific services provided.
Swan Falls Rd RRX Elimination
Key No. 26585
Page 8

- Provide Idaho professional registration (registration is required at the time of
submittal).
- List three (3) verifiable professional services references with a contact person and
phone number.
- List all projects that the Project Manager is currently managing and the percent of
time spent by him/her on each of those projects. Include estimated completion date
for each of those projects. Identify availability.
CRITERIA 3: KEY PERSONNEL & RESOURCES AVAILABLE
Weight - 3 (Complete for Consultant and each Subconsultant)
- Identify the key personnel and describe each person's role and duties on this project.
- Provide a brief summary of experience and qualifications. Include experience and
qualifications working on Federal-aid projects.
- Provide Idaho professional registration (if applicable) for each person identified.
- List all projects that the Key Personnel are currently assigned to and the percent of time
spent by him/her on each of those projects. Include estimated completion date for each
of those projects. Identify availability.
- Include an organization chart of the key personnel with their roles and office locations.
CRITERIA 4: PROJECT UNDERSTANDING
Weight - 4
- Provide a written narrative demonstrating knowledge, methodology, policies and
procedures to accomplish this federally funded highway project as outlined in the
General Scope of Work.
- Identify the significant features and potential issues that may be encountered and
possible steps to eliminate or minimize those issues.
- Include a Critical Path Diagram based on major tasks and project milestones. The
sheet size for the Critical Path Diagram shall be 11" x 17".
CRITERIA 5: QUALITY CONTROL
Weight - 2 (Complete for Consultant and each Subconsultant)
Describe the Consultant's procedures for scope change control, schedule and cost control
and quality control. This should also include a description of the Consultant's control
measures regarding their Subconsultants' project related work.
Swan Falls Rd RRX Elimination
Key No. 26585
Page 9

GENERAL SCOPE OF WORK
This project will include designing a structure to replace the existing Swan Falls Road Bridge over
Indian Creek and eliminate the existing at-grade Union Pacific Railroad crossing. The new structure
will span both the railroad and Indian Creek. This project will also widen Swan Falls Road to a four-
lane divided roadway between Stagecoach Way and Avalon Street and include multi-use pathways on
both sides of the roadway, intersection improvements at Stagecoach Way and Avalon Street, drainage
and utility improvements, and modifications to local roadway connections necessary to accommodate
the new bridge profile.
The design scope will include plans, specifications, and construction cost estimates from conceptual
through final design. The work includes, but is not limited to: topographic and land survey;
geotechnical investigation; traffic analysis and engineering; environmental evaluations and
documentation; public involvement; railroad coordination; bridge design; roadway design; hydraulic
and drainage design; landscape architecture services performed by a licensed Landscape Architect;
utility coordination; right-of-way plans; and preparation of all documents required for federal funding
and permitting.
All current AASHTO, ACHD, ITD, and Union Pacific Railroad standards will be required for the
design, and project development will follow the Federal-Aid process. The project is funded in part
through a federal grant administered through the Build America Bureau and shall comply with all
applicable federal grant requirements. Pedestrian and bicycle facilities will be designed in accordance
with the Livable Streets Performance Measures adopted by the ACHD Commission, and all work
associated with this project shall be completed in accordance with Idaho Transportation Department
design and drafting standards.
Swan Falls Rd RRX Elimination
Key No. 26585
Page 10