IFB 1225 Micro-Mart Service for the Division of Military and Naval Affairs (DMNA) Latham Location

The New York State Office of Children and Family Services (OCFS), Commission for the Blind, hereinafter known as the Commission, as authorized under the Federal Randolph Sheppard Act of 1974, the New York State Unconsolidated Laws, Section 8714-a, the New York State Social Services Law, Sections 20 (3) (d) and 38, and the New York State Public Buildings Law, Section 3 (13), is soliciting bid proposals for micro-mart service for the purpose of providing income, benefits, and services to legally blind New York State residents.

Current Contracts and Net Sales

The current contract to provide micro-mart service for the Division of Military and Naval Affairs (DMNA) Latham Location is XDS1311.

$148,192.00 in Total Net Sales was reported for the Division of Military and Naval Affairs (DMNA) Latham Location for the 12-month period of 10/1/24 – 9/30/25.

The Total Net Sales dollar amount provided herewith was reported by the current vendor to NYSCB, for the period of time stated, and is meant to be representative of Total Net Sales generated by the Division of Military and Naval Affairs (DMNA) Latham Location. This Total Net Sales amount does not represent a commitment or guarantee that the Division of Military and Naval Affairs (DMNA) Latham Location will generate any specific level of sales or revenue.

Minimum Bid Requirement and Eligibility Criteria:

Micro-mart Service: This IFB is soliciting bid proposals for micro mart service for the Division of Military and Naval Affairs (DMNA) Latham Location as specified in Appendix D. The minimum acceptable bid rate shall not be less than 10% of Net Sales (Net Sales meaning Total Sales minus bottle deposit minus sales tax) per month for the five-year contract term.

Eligibility Criteria: This IFB is soliciting bid proposals from vendors who are bidding to, and agree to, provide the micro-mart service specified in this solicitation. One vendor will be selected, and one award will be made. Refer to Section I.4 “Duration of Service” for additional information.

Prospective bidders must:

1. Be a valid business entity as evidenced by the NYS Department of State (DOS) Division of Corporations entity information for at least one year and have at least one year of experience in providing micro-mart services.

2. Provide references:
• Minimum of three references for vending or micro-mart services provided at different locations with a description of the locations where services were provided.
• At least one reference must be for services provided within the past 12 months.

3. Have and provide documentation that demonstrates a current book of micro-mart business that is 80% or more of the annual net sales reported of the location being bid on.

4. Agree to provide micro-mart service at the location specified in Section I.2 “Location” (also Appendix D) either on the contract start date, or within 5 business days of contract approval by the NYS Office of the State Comptroller (OSC), whichever is later.

5. Bidders proposing to subcontract any or all services must submit written documentation specified in Section II.1.B “Subcontractors”.

Please refer to the IFB document located on the "Documents" tab for additional information and submission requirements.