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Description:
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The City of Williamsburg is soliciting sealed proposals from qualified architectural firms (Consultant) to produce detailed designs, construction drawings, cost estimates, and specifications and contract documents and to obtain the necessary related regulatory approvals for improvements at the Public Works Facilities. It is the intent of this proposal to result in the competitive negotiation of a fixed price contract for these services. The successful firm will demonstrate proven management skills and technical competence in the design of public works facilities of similar design and function.
The City of Williamsburg is seeking licensed professional design services for the complete design of a new vehicle maintenance shop and materials storage facility at the Public Works Yard and new salt storage facility at the Filtration Plant. The new materials storage is planned at approximately 4,500 square feet. The new salt storage is planned at approximately 3,750 square feet. The new maintenance facility is planned at approximately 9,600 square feet.
Major disciplines required for this project include architecture, civil engineering, structural engineering, electrical/low voltage engineering, and mechanical/plumbing engineering, independent cost estimator, surveying, special inspections, and geotechnical engineering. The selected design team shall complete all work necessary to adequately complete the design, permitting and construction phase services for the project.
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Publication Date/Time:
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5/1/2025 2:15 PM
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Closing Date/Time:
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6/18/2025 2:00 PM
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Submittal Information:
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City of Williamsburg - 401 Lafayette Street, Finance Office Attn: Travis Dill
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Bid Opening Information:
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06/18/2025 2:00pm EST
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Pre-bid Meeting:
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05/15/2025 10:00AM EST
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Contact Person:
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Travis A. Dill, City of Williamsburg Purchasing Agent, via email at tdill@williamsburgva.gov
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Business Hours:
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Monday - Friday 8:00 - 4:30
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Qualifications:
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A. Experience of the Firm and Assigned Personnel
Consultant shall provide a brief description of current experience of the firm, with particular emphasis on completed public works facilities projects similar to that requested. Experience claimed shall be current and relevant. Offerors shall not include claims of firm experience accomplished by persons no longer associated with the firm. The required information shall be set forth as follows:
1. Identify the project and locality
2. List the beginning and ending dates for design and construction.
3. Show the budget for the project, architect/engineer’s estimate, final cost, and number of change orders
4. List name, telephone, and e-mail address of contact person
B. Qualifications of Personnel to be Assigned to the Project
This section shall clearly identify all disciplines (including sub-consultants) and personnel to be assigned to the project. The proposal shall contain names and brief resumes outlining technical qualifications and recent completion of current relevant training, and what each person will do on the project and their specific experience for that role. Provide the name and experience for the lead designer.
Each offeror must demonstrate that they have completed designs for projects of similar size and scope, preferably public works facilities related, or have included an expert in the development of such projects on the proposed project team who has designed projects of similar size and scope, preferably public work facilities related.
Sub-consultants proposed as part of the project team shall be active participants in all phases of work related to their discipline from beginning to end. The Principal firm shall be responsible to the Owner for the work of all associates, and sub-consultants, whether are not they are employees of the Consultant.
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Special Requirements:
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The resultant contract will include the following phases of work:
A. Schematic Design Phase (30%)
The Consultant shall review the Owner’s previously gathered project information and consult with the City’s Director of Public Works & Utilities, City Engineer, Public Works & Utilities staff, and other key City staff to develop a schematic design. During this phase, preliminary construction cost estimates and proposed construction schedules shall be prepared for the work, with necessary adjustments to be made to the project budget or schematic design to assure that adequate resources are available for the project.
B. Design Development Phase (90%)
The Consultant will prepare, furnish, and review with City representatives, preliminary design drawings and draft construction specifications for the facilities. The design effort will further the work obtained during the schematic design phase and provide sufficient detail to further analysis and review. An updated statement of probable construction costs and budget shall be prepared for evaluation. The Consultant shall submit drawings and technical information for development approval and regulatory reviews and provide all modifications necessary to the design drawings necessary to obtain applicable regulatory approvals and permitting.
C. Construction Document Phase (PS&E)
The Consultant shall prepare (using bid document templates selected by the City) furnish and review with City representatives, the final drawings and specifications for bidding and construction purposes. Final construction costs and budgets shall be compared and adjustments made accordingly as deemed necessary by the Owner.
D. Bid, Award, and Construction Administration
The Consultant shall answer questions as requested by the Owner that may be necessary during the bidding phase, review bids, and make recommendations for award of contract. Upon award of a construction contract, the Consultant shall assist in the administration of the construction contract through review of submittals, RFI’s, payment applications, schedules, construction quality, change applications/directives, and visits to the job for attendance at progress meetings and as construction issues arise.
E. Project Closeout/System Startup
Upon completion of construction, the Consultant shall assist the Owner in startup of various building systems, review completeness of work in relation to the construction documents, and preparation of closeout documentation and as built drawings.
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Related Documents:
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