Macon-Bibb County, Georgia
REQUEST FOR PROPOSAL
FOR
Lake Tobesofkee Dam Automated Gate System Upgrade
95966
92523
93637
95939
BID NUMBER: Enter 26-038-LH
ISSUED: Enter FEBRUARY 24, 2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, MARCH 26, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon-Bibb County City Hall
Macon, Georgia 31201
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or csthepens@maconbibb.us
TABLE OF CONTENTS
I. GENERAL ...........................................................................................................................................................1
A. INVITATION ......................................................................................................................................................1
B. BID DOCUMENTS..............................................................................................................................................1
C. PRE-BID ...........................................................................................................................................................2
D. BID BOND ........................................................................................................................................................2
E. SEALED BIDS ...................................................................................................................................................2
F. Responsiveness……………………………………………………………………………………………….2
G. Responsibility………………………………………………………………………………………………...2
H. VALIDITY……………………………………………………………………………………………………..2
I. Local Preference…………………………………………………………………………………………… 2
J. CONTRACT AWARD…………………………………………………………………………………………...2
K. SURETY……………………………………………………………………………………………………… 3
L. PAYMENT CONDITIONS………………………………………………………………………………………. 3
M. EXCISE TAXES……………………………………………………………………………………………….. 3
N. INSURANCE ......................................................................................................................................................4
II. INSTRUCTIONS TO BIDDERS.........................................................................................................................5
A. DEFINITIONS ....................................................................................................................................................5
B. RELATED DOCUMENTS.....................................................................................................................................5
C. BIDDER’S REPRESENTATION ............................................................................................................................6
D. DOCUMENT DISCREPANCIES ............................................................................................................................5
E. RESERVATIONS ................................................................................................................................................6
F. SURETY AND INSURANCE COMPANIES .............................................................................................................6
III. SPECIAL CONDITIONS ....................................................................................................................................6
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
IV.
GENERAL .........................................................................................................................................................6
PERMITS AND LICENSES ...................................................................................................................................6
LAYOUT OF WORK ...........................................................................................................................................7
WORK AREA ....................................................................................................................................................7
UNDERGROUND UTILITIES ...............................................................................................................................8
TRAFFIC CONTROL...........................................................................................................................................7
EROSION CONTROL ..........................................................................................................................................7
VANDALISM .....................................................................................................................................................7
MATERIAL DISPOSAL .......................................................................................................................................7
EXTENSION OF TIME ........................................................................................................................................8
LIQUIDATED DAMAGES....................................................................................................................................8
INSPECTION ......................................................................................................................................................8
EXECUTION ..................................................................................................................................................8
A. GENERAL .........................................................................................................................................................8
B. SPECIFICATIONS ...............................................................................................................................................8
C. SCHEDULE........................................................................................................................................................8
V. WARRANTY.......................................................................................................................................................9
VI. SUBMITTAL FORMAT AND REQUIREMENTS…………………………………………………………...10
VII SCORING………………………………………………………………………………………………………11
VII AWARD BASIC……………………………………………………………………………………………….11
FORMS PROVIDED:
BID FORM
BIDDER QUALIFICATION FORM
FINANCIAL & LEGAL STABILITY STATEMENT
LIST OF SUB-CONTRACTORS
BIDDER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
ATTACHMENTS:
A – SUPPLEMENTARY DOCUMENTS (FORMS PROVIDED)
B – SCOPE OF WORK
I.
GENERAL
Lake Tobesofkee Dam Automated Gate System Upgrade
A.
Invitation
1.
Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (original
plus 3 copies & Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb Government Center
Annex, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in
Macon, Georgia on Thursday, March 26, 2026, for Lake Tobesofkee Dam Automated Gate System Upgrade
for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia.
NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
2.
Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room on
Thursday, March 26, 2026, at 2:00 pm.
3.
Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the
solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible.
Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise
Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us
4.
Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the
solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible.
Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise
Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us .
B.
Bid Documents
1.
Bid documents may be examined and obtained, viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
C.
Pre-Bid
1.
A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, March 3, 2026, in the Procurement
Conference Room, 3rd floor, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201. This prebid is
not mandatory. Deadline for submitting questions is Friday, March 5, 2026, at 3:00 p.m. All questions to be
submitted by email only to Lhardwick@maconbibb.us
D.
Bid Bond
1.
Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not
less than five percent (5%) of the total base bid.
a)
This bid security shall become payable to the Owner only if the bidder, to whom award is made,
should fail to execute a contract with the Owner and furnish bond and insurance in accordance with
terms of the contract within ten (10) days after notification of award.
E.
Sealed Bids
1.
Envelopes shall be identified on the outside as
“Bid 26-038-LH # – Dam Automated Gate System Upgrade”
and delivered by hand or mailed to:
Macon-Bibb County Procurement Department
Suite 308, 700 Poplar Street
Macon, Georgia 31201
1
F.
Bid Bond
1.
Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not
less than five percent (5%) of the total base bid.
a)
This bid security shall become payable to the Owner only if the bidder, to whom award is made,
should fail to execute a contract with the Owner and furnish bond and insurance in accordance with
terms of the contract within ten (10) days after notification of award.
G.
Responsiveness
To be considered “responsive” the submission must include completed copies of the following documents:
•
Price Proposal Form
•
Proposer Qualification Form
•
List of Sub-Consultants
•
Minority Participation Goal
•
Financial & Legal Stability Statement
•
Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
•
Non-Collusion Affidavit
H.
Responsibility
To be considered “responsible” the submitting firm must meet the following minimum qualifications:
•
Three (3) years of experience providing the services included herein
•
Licensed to do business in the State of Georgia
•
Financially and legally responsible to perform the services included herein
I.
Validity
1.
No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.
J.
Local Preference
1.
Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within
5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.
K.
Contract Award
1.
The contract, if awarded, will be based on technical and cost proposal scores.
2.
Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of
Georgia Annotated.
3.
Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a
schedule of work.
2
L.
Surety
1.
Whereas the anticipated contracted price exceeds $5,000.00 the bidder to whom the award is made shall
submit a Payment Bond and a Performance Bond, both in the amount of one hundred percent (100%) of the
contract price.
a)
Bonding company/Surety shall be:
(1) Rated B+ or better in the current Key Rating Guide as issued by A.M. Best Company,
Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
M. Payment Conditions
1.
The County Inspector will collect material tickets, measures, and inspect work completed to date on said
job and report to the Project Manager for payment.
2.
A 5% retainage will be withheld from each payment until the final payment is made. The Owner will only
pay for items used and actual work performed.
3.
Change orders are issued for any variance from contract or plan sheets.
4.
Any unauthorized work or material change will not be paid for unless a change order has been issued.
N.
Excise Taxes
1.
Any material that is to be incorporated into the work of this project may be consigned to Macon-Bibb County in
the care of the contractor. If the shipping papers show clearly that any such materials are so consigned, the
shipment shall be exempt from the tax on transportation of property under the provisions of Section 3478(b) of
the Internal Revenue Code, as amended by Public Law 180-78th Congress.
2.
The Contractor shall pay all transportation charges.
3.
Each bidder shall take this exemption into account in calculating his bid.
3
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
