RFP Tree Pruning and Removal Services
| Location: | California |
|---|---|
| Posted: | Apr 16, 2026 |
| Due: | May 15, 2026 |
| Agency: | City of San Bruno |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP Tree Pruning and Removal Services
|
| Category: | Bidding Opportunities |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
TREE PRUNING AND REMOVAL SERVICES
MAYOR
Rico E. Medina
CITY COUNCIL
Rico E. Medina, Mayor
Sandy Alvarez, Vice Mayor
Tom Hamilton, Council Member
Michael Salazar, Council Member
Marty Medina, Council Member
CITY MANAGER
Alex D. McIntyre
COMMUNITY SERVICES DEPARTMENT
Travis M. Karlen, Director
Request for Proposals and Notice to Contractors:
ISSUED: Wednesday, April 15, 2026
DUE DATE: Friday, MAY 15, 2026, 2:00PM
MAIL PROPOSAL TO: 567 El Camino Real, San Bruno, CA 94066
COMMUNITY SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
TREE PRUNING AND REMOVAL SERVICES
Table of Contents
I.
NOTICE INVITING PROPOSALS ..................................................................................3
II. SCOPE SUMMARY........................................................................................................3
III. CONTRACT TERM.........................................................................................................4
IV. INSTRUCTIONS FOR PROPOSAL SUBMITTALS ........................................................4
V. RFP IMPORTANT DATES ..............................................................................................7
VI. PROPOSAL DELIVERY & CONTENT REQUIREMENTS ..............................................8
VII. CONTRACTORS’ REQUIREMENTS ...........................................................................10
VIII. RFP EVALUATION PROCESS.....................................................................................13
IX. SELECTION PROCESS...............................................................................................15
X. CONTRACT REQUIREMENTS....................................................................................16
XI. APPENDIXES & ATTACHMENTS ................................................................................21
Scope of Work (SOW) ...................................................................................................22
Scope of Work Acknowledgement .................................................................................42
RFP Proposal.................................................................................................................43
Additional Information ....................................................................................................46
Proposal Guarantee (Bond) ...........................................................................................50
Addenda Acknowledgement ..........................................................................................51
Non-Collusion Affidavit...................................................................................................52
RFP Score Card.............................................................................................................54
General Service Agreement ...........................................................................................55
RFP Submittal Packet Check List ..................................................................................60
RFP Tree Pruning and Removal Services
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COMMUNITY SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
TREE PRUNING AND REMOVAL SERVICES
I. NOTICE INVITING PROPOSALS
This is a Request for Proposals (“RFP”) for tree pruning and removal services as required
by the City of San Bruno (“CITY”) in accordance with the specifications, terms and
conditions specified herein.
CITY is soliciting proposals from qualified tree care and maintenance firms
("proposers") for the award of a contract to provide the following services:
1. Annual pollarding of the sycamore and mulberry street trees in each year of CITY’s
four-year tree pruning program.
2. Annual street tree structural/safety pruning in each year of CITY’s four-year street
tree pruning program.
3. Parks, medians, and open space tree pruning, tree removal, and stump grinding, as
needed.
4. Sidewalk repair program tree root pruning, tree removal, and stump grinding, as
needed.
5. Emergency Services to respond for pruning or removing trees that present an
imminent danger, as needed.
The purpose of this RFP is to provide CITY with the best possible tree care to maintain
CITY's street trees and urban forest at a level expected by CITY's residents, City
Council, City staff, and visitors to the community as set forth in the Section III of this
RFP. The successful proposer will work closely with CITY's Parks Service Manager to
ensure the most appropriate care and maintenance of CITY's street trees and urban
forest with sensitivity to CITY, its residents, and visitors.
II. SCOPE SUMMARY
The full Scope of Work provided in Appendix (A), outlines detailed requirements,
frequencies, and performance standards. Typical tasks include, but are not limited to:
Furnish all labor, supervision, methods and processes, implements, tools, machinery,
equipment, transportation, and materials to provide tree pruning and removal services,
including stump removal/grinding as required by CITY in a thorough and professional
manner and complete all work in a timely manner that will meet CITY's requirements.
RFP Tree Pruning and Removal Services
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COMMUNITY SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
TREE PRUNING AND REMOVAL SERVICES
III. CONTRACT TERM
The contract term will be four (4) years beginning July 01, 2026. CITY seeks a long-term
partnership that emphasizes quality, reliability, and continuous improvement.
IV. INSTRUCTIONS FOR PROPOSAL SUBMITTALS
This section provides general instructions and administrative guidance applicable to all
prospective proposers. It outlines CITY’s expectations for proposal preparation,
communication protocols, and the rules that govern the competitive solicitation process.
Proposers must carefully review all components of this Request for Proposal (RFP),
including all appendices, forms, and referenced documents. Proposals must follow the
formatting, content, and submission requirements outlined in this RFP. Failure to comply
may result in the proposal being deemed non-responsive.
A. PROPOSAL PREPARATION GUIDELINES
Proposals must be prepared clearly, concisely, and in accordance with the structure
outlines in the RFP. Proposals shall be made on the Proposal Form included in this
RFP as Attachment A. Proposers shall enter all requested information in the appropriate
spaces on the Proposal Form. No oral, telephone, or facsimile proposals will be
accepted. All information submitted should be accurate, complete and relevant to the
requested services. Proposers are responsible for ensuring that their submissions
reflect a thorough understanding of the Scope of Work and all contractual requirements.
Documents should be typed, legible and free of unauthorized alterations.
Erasures, interlineations, or corrections must be initialed by the proposer. Unauthorized
conditions, limitations, or alterations to the proposal documents may result in rejection.
B. EXAMINATION OF PROPOSAL DOCUMENTS
The Proposal Documents consist of this RFP, each and every document listed in the
Table of Contents of this RFP, and any addenda issued by CITY. Proposers shall
thoroughly examine and be familiar with all Proposal Documents. Submission of a
proposal shall constitute proposer’s acknowledgment upon which CITY may rely that
proposer has thoroughly examined and is familiar with the Proposal Documents. Failure
or neglect of proposer to receive or examine all or part of the Proposal Documents shall
in no way relieve the proposer from any obligations with respect to this RFP or any
resultant contract. No claim for additional compensation will be allowed that is based
upon a lack of knowledge of any part of the Proposal Documents.
RFP Tree Pruning and Removal Services
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COMMUNITY SERVICES DEPARTMENT
REQUEST FOR PROPOSAL
TREE PRUNING AND REMOVAL SERVICES
C. ADDENDA
Should a proposer discover conflicts or ambiguity in the Proposal Documents that
require a decision or explanation, the proposer may request an interpretation. Such a
request shall be made in writing and emailed to csdconstracts@sanbruno.ca.gov no
later than May 01, 2-026 at 2:00 p.m. Pacific Local Time.
Every interpretation made to proposers will be in the form of an addendum issued by
CITY. Addenda, if issued, will be sent as promptly as possible to all parties and made
available on CITY’s Bid Posting portal.
Only written and properly issued Addenda(s) by CITY shall be binding; any oral and/or
other form of interpretation or clarification will have no legal or contractual effect. Oral
statements by CITY staff do not modify the RFP.
Proposers are responsible for monitoring published addenda and incorporating them
into their proposals. Proposers must acknowledge the receipt of addenda on the
Proposal Form.
D. WITHDRAWAL OR REVISION OF PROPOSALS
Before Date and Time for Receipt of Proposals - Proposals that contain mistakes
discovered by a proposer before the Submission Deadline may be modified or
withdrawn by written notice to the Parks Services Manager received prior to the
Submission Deadline. Any modification shall be clearly identified as such and shall be
made in writing, executed, and submitted in the same form and manner as the original
proposal.
A proposer may withdraw or modify its proposal prior to the submission deadline by
written request signed by the proposer’s authorized representative. Revised proposals
must be submitted before the deadline and clearly marked as revisions.
After Date and Time for Receipt of Proposal - A proposer may not modify its proposal
after the Submission Deadline. A proposer alleging a mistake in a proposal may be
permitted to withdraw its proposal if the proposer alleges that a mistake was made in its
proposal that made the price materially different than intended, provided that proposer
gives written notice of the mistake and the manner in which it occurred to the Parks
Services Manager within five (5) calendar days following the Submission Deadline and
the Parks Services Manager deems it to be in CITY’s best interest to permit the
withdrawal of the proposal due to mistake
E. NON-COLLUSION
Non-Collusion Certification - Proposals must include a completed and signed Non-
Collusion Affidavit, attached to this RFP as Appendix G. By submitting a proposal, the
proposer is certifying that it has not directly or indirectly been collusive with any other
proposer in the preparation and submission of the proposal. If at any time it shall be
found that the successful proposer, in presenting the proposal, colluded with any other
party or parties, the successful proposer shall be liable to CITY for all loss or damage
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