Police Radio System Assessment and Recommendation
| Location: | California |
|---|---|
| Posted: | Apr 16, 2026 |
| Due: | Jun 3, 2026 |
| Agency: | City of San Bruno |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Police Radio System Assessment and Recommendation
|
| Category: | Request for Proposals/Qualifications |
| Status: | Open |
|
Attachment Preview
City of San Bruno
RFQ: Environmental Justice, Open Space Element
Request for Proposals
POLICE DEPARTMENT LAND MOBILE RADIO SYSTEM ASSESSMENT,
P25 COMPATIBLE REPLACEMENT RECOMMENDATIONS, AND LTE
BACKHAUL EVALUATION & RECOMMENDATION
Issue Date: April 16, 2026
Responses Due: June 3, 2026 at 4:00pm
City of San Bruno
City Manager’s Office 567 El Camino Real, San Bruno CA 94066
City Manager’s Office
citymanager@sanbruno.ca.gov
City of San Bruno RFP: Police Department Land Mobile Radio System Assessment, P25 Compatible
Replacement Recommendations, and LTE Backhaul Evaluation and Recommendation
City Background
The City San of Bruno (“City”) is a general law city founded in 1914 as a railroad suburb to San Francisco.
The city experienced steady growth from its inception until World War II, when the influx of military
personnel spurred rapid expansion. Following the post-war housing boom, San Bruno’s population
reached approximately 35,000 by the 1960s. Growth has since slowed, with the population now standing
at around 43,000 as of 2024. Located in northern San Mateo County, just west of San Francisco
International Airport (SFO), San Bruno spans roughly 5.5 square miles. It extends 3.5 miles from the
relatively flat eastern areas along Highway 101 to the hilly western neighborhoods on the eastern slopes
of the Coast Range, rising nearly 1,200 feet in elevation. The eastern portion is more urbanized with a mix
of land uses, while the western part is primarily low-density residential and open space. Key transportation
corridors include Highways 101, 280, and 380, El Camino Real, and the Caltrain and BART rail lines.
The San Bruno Police Department (“Department”) is a full-service law enforcement agency providing
patrol, investigations, dispatch and communications, traffic safety, school resource, community
engagement, and administrative support functions. The Department has 72 merit and 10 part time
employees and is led by Chief Matt Lethin.
Project Background
The City of San Bruno relies on mission-critical radio communications to support police operations and
coordinate, as needed, with other police employees, the fire department, mutual aid partners, neighboring
jurisdictions, county resources, and other regional public safety stakeholders.
The San Bruno Police Department currently operates a single-band T-Band LMR system in the 470–512
MHz UHF frequency range. The current system design uses six-voted receiver sites, with one primary
transmit location (with a backup transmitter at another location). The current system is not encrypted to
meet CJIS/FBI security needs and is constrained by limited operational capacity, aging infrastructure, and
interoperability limitations. The City seeks a future-state system that better supports secure public safety
communications, increased system capacity, disaster resilience, and interoperability with agencies and
systems that are not operating on T-Band frequencies.
The City is issuing this Request for Proposals to obtain a thorough assessment of the current environment
and practical recommendations regarding replacement options, implementation considerations, lifecycle
costs, and future interoperability strategy.
Request for Proposal
The City of San Bruno is soliciting proposals from qualified firms with demonstrated expertise in public
safety communications, Land Mobile Radio (LMR) systems, Project 25 (P25) system design, mobile data
network design/deployment in a high viability environment, interoperability planning, and communications
infrastructure strategy to assess the City’s current radio communications environment and develop
recommendations for a replacement solution.
1.0 Project Overview
The purpose of this RFP is to obtain proposals from qualified firms to provide a comprehensive review of
Page 2
City of San Bruno RFP: Police Department Land Mobile Radio System Assessment, P25 Compatible
Replacement Recommendations, and LTE Backhaul Evaluation and Recommendation
the City’s current radio communications system and to develop a recommended replacement strategy
centered on a P25 capable radio solution.
The selected consultant or vendor shall assess the current system, identify deficiencies and risks, evaluate
future operational needs, and present a replacement or modernization strategy that includes, at a
minimum:
1. A current system overview and assessment.
2. Including current and projected over the next 5-7 years workload/needs assessment.
3. A recommended P25-capable replacement solution.
4. Evaluation of encryption implementation considerations.
5. Potential capacity improvements over the current single-band T-Band system.
6. Interoperability options for communication with other regional systems, including systems outside
the T-Band environment.
7. Consideration of an LTE-only backhauled communications plan.
2.0 Project Objectives
• Assess the current single-band T-Band, non-encrypted radio system and identify technical, operational,
security, and lifecycle limitations.
• Develop a replacement strategy for a P25-compliant LMR system.
• Increase operational capacity to support daily operations, planned events, critical incidents, and mutual
aid operations.
• Improve interoperability with neighboring jurisdictions, county systems, regional public safety
communications systems, and mutual aid partners.
• Evaluate how the City can communicate with other area radio systems during disasters, regional
emergencies, or mutual aid incidents, including systems that are not operating on T-Band.
• Evaluate encryption requirements and recommend an appropriate implementation approach.
• Assess coverage, capacity, redundancy, resiliency, and failover requirements.
• Evaluate transport and backhaul alternatives, including LTE-only backhaul.
• Provide implementation, migration, and lifecycle cost projections.
• Evaluate the current mobile data transmission environment and provide recommendations for
implementing a multi-source connection to LTE/other data providers.
• Deliver practical, implementation-ready recommendations that support strategic decision-making.
3.0 Scope of Services
A. Existing System Overview and Assessment
At a minimum, the proposer shall provide a detailed overview and assessment of the City’s existing
radio communications environment, including:
• Existing radio system architecture and topology.
• Current operation as a single T-Band system.
• Current lack of encryption and resulting operational and security considerations.
• Existing frequencies, channels, licensing, and regulatory considerations.
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City of San Bruno RFP: Police Department Land Mobile Radio System Assessment, P25 Compatible
Replacement Recommendations, and LTE Backhaul Evaluation and Recommendation
• Existing channel capacity and operational constraints.
• Ability or inability of the current system to support communications outside the T-Band
environment.
• Fixed infrastructure, including repeaters, sites, shelters, antenna systems, combiners, UPS systems,
generators, environmental systems, microwave, fiber, IP transport, or other supporting
infrastructure.
• Dispatch console environment and related interfaces.
• Subscriber fleet assessment, including portable radios, mobile radios, control stations, and
accessories.
• Coverage performance, dead spots, in-building limitations, and geographic constraints.
• Capacity, grade of service, and future growth limitations.
• Redundancy, resiliency, failover capability, and single points of failure.
• Interoperability with neighboring agencies, county systems, fire and EMS partners, and regional
mutual aid systems.
• Maintenance condition, manufacturer support status, lifecycle position, and obsolescence risks.
• Cybersecurity and network management considerations, where applicable.
• Risks associated with maintaining the existing single T-Band architecture in a changing regional
communications environment.
The assessment shall specifically identify limitations of the current system as they relate to capacity,
encryption, interoperability, disaster communications, and communications with agencies operating on
non-T-Band systems.
B. P25-Compliant Replacement Solution
At a minimum, the proposer shall develop and present a replacement or modernization solution that
includes:
• A P25 capable replacement solution.
• Recommended future-state system architecture and design.
• Increased operational capacity sufficient to support current operations, future growth, critical incidents,
and mutual aid demands.
• Encryption-capable infrastructure and subscriber strategy.
• Recommended encryption framework and implementation considerations.
• Coverage and capacity assumptions.
• Redundancy and resiliency design.
• Dispatch integration and interoperability planning.
• Subscriber replacement strategy for portable, mobile, and control station radios.
• Migration strategy from the current single-band T-Band system to the proposed future-state system.
• Phased implementation options.
• Training, maintenance, support, and lifecycle planning.
• Capital cost estimates and long-term cost of ownership estimates.
At least one proposed option must be a fully P25-capable replacement solution suitable for public safety
operations.
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City of San Bruno RFP: Police Department Land Mobile Radio System Assessment, P25 Compatible
Replacement Recommendations, and LTE Backhaul Evaluation and Recommendation
C. Interoperability and Disaster Communications
The proposer shall specifically address how the proposed solution will improve the Police Department’s
ability to communicate during disasters, regional emergencies, and mutual aid incidents. At a minimum,
proposals shall address:
• Interoperability with surrounding local, county, regional, and state public safety radio systems.
• Communications options with agencies operating on non-T-Band systems.
• Mutual aid communications strategy.
• Cross-band, multi-band, ISSI, CSSI, gateway, console patching, or other interoperability methods, as
applicable.
• Subscriber equipment recommendations required to support interoperability and disaster
operations.
• Whether the proposed system design supports continued operations when local infrastructure is
degraded or unavailable.
• Limitations, dependencies, and risks associated with the proposed interoperability model.
D. LTE-Only Backhauled Communications Plan
At a minimum, the proposer shall evaluate and include consideration of an LTE-only backhauled
communications plan, including:
• Description of an LTE-only backhaul architecture.
• Mobile Long-Term Evolution (LTE) network design considerations, including architecture, device
connectivity, carrier integration, and field deployment assumptions.
• LTE network connection hardening measures, including resiliency, security controls, authentication,
segmentation, failover, and protection against unauthorized access or service disruption.
• Whether LTE-only backhaul can adequately support a P25 capable radio solution.
• Reliability, resiliency, latency, bandwidth, and performance considerations.
• Carrier dependency risks and continuity-of-service considerations.
• Coverage limitations and geographic risk factors.
• Disaster, outage, and congestion-event performance considerations.
• Cybersecurity considerations.
• Priority service and preemption assumptions, if applicable.
• Redundancy options for LTE-only designs.
• Comparison against traditional backhaul and hybrid transport approaches.
• Appropriate and inappropriate use cases for LTE-only backhaul.
• Cost implications, including recurring carrier and service costs.
The proposer shall clearly state whether LTE-only backhaul is recommended as a primary, secondary,
contingency, or limited-use transport model for the City’s future P25 capable system.
E. Comparative Analysis
• Sustainment of the existing system versus replacement.
• Conventional versus trunked approaches, if applicable.
• Traditional backhaul versus LTE-only backhaul.
• Hybrid transport approaches.
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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