J065--Intent to Sole Source Medrad Injector Service

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Contract Opportunity

This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements, and brand-name descriptions.

The Department of Veterans Affairs Medical Center located at 718 Smyth Road, Manchester, NH, 03104-7007 has a requirement Medrad Injector Service.

The Government intends to award a firm-fixed-price sole-source contract.

A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. This notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the government's intent to award on a sole-source basis.

Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government.

Please contact Manases Cabrera, Contracting Officer, with the responses or questions regarding this requirement at manases.cabrera@va.gov.

This notice will close on August 15, 2025, at 2:00 PM Eastern Standard Time (EST)






STATEMENT OF WORK FOR SERVICE AND SUPPORT OF
Bayer Equipment Service Contract

BACKGROUND
Manchester VA Medical Center has one Medrad MRXPERION contrast injector and two Medrad Stellant Flex contrast injectors. The devices will need to be maintained, by a qualified and reliable company, for ongoing quality assurance, software package modifications including upgrades & patches, telephone technical support, and future onsite repairs, calibrations, and preventive maintenance.

OBJECTIVES
The contract effort goals are to maintain, upgrade, service and support all components of the equipment listed in Section F throughout the total contract period at the Manchester VA Medical Center. Objectives to meet the service and support goal include, but are not limited to, replacement parts coverage, service support, telephone support, software and hardware support, continuing education for VA staff and support service, full maintenance coverage by providing all replacement parts, labor, travel expenses, tools, test equipment and other incidentals necessary to maintain or restore the listed equipment to operating specifications according to the manufacturer s recommendations throughout the term of the contract.

PERIOD OF PERFORMANCE
After the contract has been awarded, the period of performance will be defined within the following time parameters.
3 Years: 10/1/2025-9/30/2028

PLACE OF PERFORMANCE
Delivery of services in this case will be conducted virtually and/or at the following address:
Manchester VA Medical Center
718 Smyth Road, Manchester, NH 03104

SCOPE OF WORK (TASKS FOR SERVICES)
The work requirements for this contract performance period are introduced as stated in the preceding sections. However, it is here within the scope of work that they will be captured explicitly. The contractor will meet the following requirements as bulleted below: THE CONTRACTOR WILL:
REPAIRS
All Field Engineer on site visits shall be performed during the normal VA business hours
8:00am-5:00pm, Monday through Friday, excluding Federal holidays
On-site response time shall be within 24 hours of request
All Field Engineers or company representative must check in with Healthcare Technology Management (HTM) (aka: Biomedical Engineering or Clinical Engineering) prior to starting their work at the facility.
All telephone technical support shall be provided at no additional cost
Repair parts shall be provided and shipped, next day 10:30 am at no extra cost to the Government
SCHEDULE MAINTENANCE (PREVENTIVE MAINTENANCE)
One Planned Maintenance (PM) visit with complete inspection of listed instrumentation. Service (work) includes labor, travel, a PM kit, complete inspection of the instrument with cleaning. Includes one additional PM or cleaning if necessary.
Preventive maintenance shall be scheduled during normal VA business hours as identified above.
Preventive maintenance shall be coordinated with the Service Line and HTM so that there is minimal negative impact to patient care.
All parts and equipment necessary to complete the preventive maintenance shall be provided and shipped, next day 10:30 am at no extra cost to the Government
SOFTWARE
All software updates, inclusive of installation of any minor patches or major revisions, shall be included at no extra cost to the Government
The Contractor shall assist in any/all software and/or network vulnerabilities identified by the Government that need remediation as expressed by the Government.
All software will be approved and/or scanned by HTM (aka: Biomedical Engineering or Clinical Engineering) prior to installation.
SERVICE DOCUMENTATION
At the conclusion of each repair and scheduled maintenance call, the Contractor shall provide a written service report to HTM (aka: Biomedical Engineering or Clinical Engineering) within 3 business days indicating:
Date(s) of service
Make, model, serial number, and barcode/ID number of the equipment serviced
Name of FSE who performed the work
Hours worked
Description of the reported problem, the services performed, and parts replaced
Make, model, serial number, barcode/ID number, and proof of up-to-date calibration of the test equipment used in the repair or preventive maintenance service.
Quantifiable measurement results, inclusive of range and tolerance, for all tests conducted

EQUIPMENT LIST
Item #
Manufacturer
Serial Number
Product
43534

Medrad
301346U1
Medrad Stellant Flex
39928
Medrad
300820U1
Medrad Stellant Flex
43375
Medrad
84284254 112579
Medrad MRXPERION

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