REQUEST FOR
PROPOSALS
2026-002
PROJECT: Design-Build for
Boyce Ditto Library
Storybook Park
DUE DATE: 2:00 p.m. on
November 25, 2025
Submitted by:
Company Name
Mailing Address
City, State, Zip
Telephone
(print or type name of signatory)
(signature)
Title
Email
• PROPOSAL ISSUE DATE: October 24, 2025
• PROPOSAL ADVERTISEMENT DATES: November 8 and 15, 2025.
• PRE-PROPOSAL CONFERENCE TIME, DATE, VIRTUAL LOCATION/INSTRUCTIONS: Thursday, November 13,
2025 at 2:30 p.m. Link to Teams event below:
https://teams.microsoft.com/l/meetup-
join/19%3ameeting_YzcwODFiM2EtMTU2OC00NjgwLTgyOGQtYjViYjYxZTIzMjE5%40thread.v2/0?
context=%7b%22Tid%22%3a%22310921e8-8a85-4cd7-9446-
2ee6ef303167%22%2c%22Oid%22%3a%22a0986973-28d4-4739-827d-a6688247ca30%22%7d
• PROPOSAL DUE PRIOR TO: November 25, 2025 at 2:00 p.m.
Send Questions to:
Aaron Bovos
Assistant City Manager & Director of Finance
EMAIL: abovos@mineralwellstx.gov
SOLICITATION/PROJECT NO:
HAND DELIVER ELECTRONIC COPIES TO:
City of Mineral Wells
Finance Department
211 S.W. 1st Avenue
Mineral Wells, Texas 76067
FORMAT: One original (1) electronic version in PDF Format on a USB device.
Proposals will be accepted by: US Mail, Courier, FedEx or hand delivery at the address above.
Names of responsive firms will be opened publicly and read aloud at 2:00 PM Central Time in the City Council
Chambers.
Table of Contents
1.0 REQUEST FOR PROPOSALS (RFP) ____________________________________________________________ 4
PROJECT DESCRIPTION __________________________________________________________________ 4
GENERAL REQUIREMENTS_________________________________________________________________ 4
PRE-PROPOSAL MEETING AND REGISTRATION OF INTENT _______________________________________ 5
INTERPRETATION OF RFP DOCUMENTS _____________________________________________________ 5
CONFLICTS ___________________________________________________________________________ 5
HOW TO SUBMIT A BID __________________________________________________________________ 5
SECURITY ____________________________________________________________________________ 7
OPENING OF BIDS _______________________________________________________________________ 8
TRADE SECRETS AND CONFIDENTIAL INFORMATION ____________________________________________ 8
PROPOSAL EVALUATION CRITERIA _________________________________________________________ 9
CONTRACT TIME ______________________________________________________________________ 11
NEGOTIATION OF THE CONTRACT_________________________________________________________ 11
AWARD OF THE CONTRACT _____________________________________________________________ 11
TAX EXEMPTION ______________________________________________________________________ 11
RESERVATIONS_______________________________________________________________________ 11
VENDOR COMPLIANCE TO STATE LAW _____________________________________________________ 12
1.17 CONTRACTOR’S RESPONSIBILITIES ________________________________________________________ 13
1.18 SUBCONTRACTORS ___________________________________________________________________ 14
1.19 BEST AND FINAL OFFER _________________________________________________________________ 14
1.20 ERRORS AND OMISSIONS _______________________________________________________________ 14
1.21 ASSIGNMENTS _______________________________________________________________________ 14
1.22 TERMINATION _______________________________________________________________________ 14
1.23 TERMINATION, REMEDIES, AND CANCELLATION ______________________________________________ 15
1.24 CHANGE ORDERS _____________________________________________________________________ 15
1.25 VENUE _____________________________________________________________________________ 15
1.26 CONFLICT OF INTEREST _________________________________________________________________ 15
1.27 INSURANCE _________________________________________________________________________ 15
1.28 CONTRACT CONSTRAINTS AND CONDITIONS _________________________________________________ 15
1.30 INVOLVEMENT OF BUSINESS EQUITY DIVISION _______________________________________________ 16
1.31 COOPERATIVE PURCHASING ____________________________________________________________ 16
1.32 BILLING FOR SERVICES: PAYMENT_________________________________________________________ 17
1.33 CERTIFICATE OF INTERESTED PARTIES ______________________________________________________ 18
1.34 CHANGE IN OWENERSHIP OR COMPANY NAME ______________________________________________ 18
1.35 PROPOSAL REQUIREMENTS/FORMAT _____________________________________________________ 19
2.0 PROPOSAL DOCUMENTS _________________________________________________________________ 13
2.1 PROPOSAL DOCUMENT CHECKLIST _______________________________________________________ 13
2.2 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA _____________________________________________ 14
2.3 MINORITY BUSINESS ENTERPRISE (MBE) ___________________________________________________ 15
2.4 PROPOSAL SUMMARY _________________________________________________________________ 16
2.5 SCOPE OF WORK______________________________________________________________________ 17
2.6 PRICE ______________________________________________________________________________ 18
2.7 CONTRACTOR INFORMATION AND QUALIFICATIONS__________________________________________ 20
2.7.1 Contractor Information ______________________________________________________________ 20
2.7.2 Contractor Qualifications ____________________________________________________________ 20
2.7.3 Web-based Customer Service _________________________________________________________ 20
2.7.4 Company Licenses and Certifications ___________________________________________________ 20
2.7.5 Documentation Examples ____________________________________________________________ 20
2.7.6 References ________________________________________________________________________ 20
2.8 SUBCONTRACTOR/TREATMENT, STORAGE, AND DISPOSAL FACILITY INFORMATION AND
QUALIFICATIONS ____________________________________________________________________________ 22
Table 2.8.1: Subcontractor Information _______________________________________________________ 22
2.9 BONDS _____________________________________________________________________________ 24
2.9.1 Bidder’s Bond _____________________________________________________________________ 24
2.9.2 Payment and Performance Bonds _____________________________________________________ 24
2.9.3 Requirements for Sureties____________________________________________________________ 24
2.10 INSURANCE _________________________________________________________________________ 25
2.11 PROVIDER’S LICENSES & CERTIFICATES_____________________________________________________ 27
2.12 PROVIDER'S LEGAL AND COMPLIANCE HISTORY______________________________________________ 28
2.13 CERTIFICATION OF PROVIDER’S LEGAL AND COMPLIANCE HISTORY ______________________________ 30
2.14 PREVAILING WAGE RATE _______________________________________________________________ 31
2.15 WORKER’S COMPENSATION COMPLIANCE _________________________________________________ 32
2.16 NONDISCRIMINATION _________________________________________________________________ 33
1.0 REQUEST FOR PROPOSALS
PROJECT DESCRIPTION
Proposals are being accepted by the City of Mineral Wells (City) to obtain information from capable and
experienced firms as to their qualifications and their ability to provide design-build/construction
services to the City and to obtain firm pricing to meet the needs of the City. The selected contractor
will design and construct a safe, inclusive, and engaging public park that enhances community use and
supports outdoor learning opportunities. Refer to Section 2.3 for details on the scope of work.
Each provider including subcontractors shall NOT be listed on the Excluded Parties List System
(www.epls.gov). Before proceeding on each project, the provider including subcontractors will have to
certify they are NOT on the EPLS.
GENERAL REQUIREMENTS
Proposals (electronic copy on flash or thumb-drive) will be received at the Finance Department, City of
Mineral Wells, 211 SW 1st Avenue, Mineral Wells, Texas 76067, until 2:00 p.m. on Tuesday, November 25
2025 and will be opened and the proposer’s name will publicly read aloud approximately thirty minutes
later in the City Council Chambers, 115 SW 1st Street, Mineral Wells, Texas 76067.
The project name is: Design/Build Boyce Ditto Public Library Storybook Park
After evaluating the Proposals submitted, the City will select the Offeror that provides the Best Value to
the City and enter negotiations with that Offeror. The City may discuss with the selected Offeror
options for a scope or time modification and any price change associated with such modification.
The Proposal Documents submitted in accordance with this Request for Proposal shall remain valid for
one-hundred and twenty (120) days after the due date.
All Providers must comply with:
• Chapter 2258 of the Texas Government Code, with respect to the payment of prevailing wage rates
for public works contracts.
• The most recent revisions of applicable federal, state, and local laws.
Proposal documents, addenda, and specifications may be obtained from the City of Mineral Wells Web site
at https://www.mineralwellstx.gov/Bids.aspx in portable document format (PDF). Contact Denise Misner,
at 940-328-7728 or email dmisner@mineralwellstx.gov for assistance.
To ensure potential bidders are kept up to date of any new information pertinent to this project, all
interested parties are requested to email Expressions of Interest in this procurement to
Denise Misner. The email should include the company’s name, contact person and that individual’s
email address and phone number. All Addenda will be distributed directly to those who have expressed
an interest in the procurement and will also be posted in the City of Mineral Wells’s purchasing
website at https://www.mineralwellstx.gov/Bids.aspx
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
