Executive Recruiting Services for Chief of Internal Audit RFP

Executive Recruiting Service for Chief of Internal Audit RFP
Solicitation Number: R-26-005-TG
ADDENDUM 1
July 1, 2026
To Respondent of Record:
RESPONSES TO QUESTIONS
1. Question: Is there a cash compensation range for the role? Base salary and bonus compensation? So
can we most effectively address the internal vs external fee ask?
Response: SAWS' salary consideration for the Chief of Internal Audit position is between $220,000.00
to $250,000.00 dependent upon qualifications (DOQ). SAWS does not provide bonuses.
2. Question: What would be the number of awards you intend to give (approximate number)?
Response: SAWS will award to one (1) Executive Recruiting firm.
3. Question: Please provide us with an estimated NTE budget allocated for this contract.
Response: SAWS is seeking the firm that can provide the best value. The budget of the contract award
will depend on the qualifications of the firm.
4. Question: Is this a new contract or are there any incumbents? If there is an incumbent, could you please
let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal
again?
Response: There is not an incumbent for this service. This is a new RFP and contract. Please see
Changes to the RFP #1 in this Addendum.
5. Question: Are there any pain points or issues with the current vendor(s)?
Response: Please see response to Question #4 in this Addendum.
6. Question: Could you please share the previous spending on this contract, if any?
Response: See response to Question #4 in this Addendum.
7. Question: Is there any mandatory subcontracting requirement for this contract? If yes, Is there any
specific goal for the subcontracting?
Response: No, there is not a mandatory subcontracting requirement for this contract.
8. Question: How many positions were used in the previous contract?
Response: Please see response to Question #4 in this Addendum.
9. Question: How many positions will be required per year or throughout the contract term?
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Response: SAWS is only recruiting for one (1) position within this RFP for the Chief of Internal Audit.
10. Question: Can we provide hourly rate ranges in the price proposal?
Response No, please provide the pricing as requested on Attachment A - Compensation Proposal form.
11. Question: Will the County allow mid-contract price adjustments (e.g., for agency fees or wage rates)
during the three-year term, and if so, under what conditions?
Response: SAWS is municipally owned by the City of San Antonio and is not governed by Bexar County.
No, pricing adjustments will not be permitted after the contract has been awarded. The term of the
contract resulting from this RFP is for six (6) months, with one optional six (6) month extension subject
to SAWS approval prior to the end of the initial term.
12. Question: If adjustments are permitted, is there a specified mechanism (e.g., annual review, CPI-based
increase, or mutual negotiation) that governs such changes?
Response: Please see response to Question #11 in this Addendum.
13. Question: Should the initial proposal reflect fixed pricing for the entire term, or can adjustments be
proposed in advance as part of the contract?
Response: Please see response to Question #11 in this Addendum.
14. Question: What are invoice/payment terms (NET 30, NET 45, etc.) and required invoice fields?
Response: Yes, SAWS' payment terms are NET30.
15. Question: Are resumes required at the time of proposal submission? If yes, Do we need to submit the
actual resumes for proposed candidates or can we submit the sample resumes?
Response: No, Respondents should not insert or include resumes for potential candidates at the time
of proposal submission. SAWS is, however, requesting resumes as part of the Respondent's proposal
for the actual proposed personnel who would work on the project to perform the services sought in this
RFP.
16. Question: I read EXHIBIT A section 5.1 that states "No initial payment will be provided to the
Consultant prior to rendering services." Does this mean you are not considering retained firms for this
project?
Response: Payment terms have been modified. Please see Changes to the RFP #3 in this Addendum.
17. Question: We are paid in three installments, 1/3 on start, 1/3 on presentation of candidates and 1/3 on
acceptance
Response: Please see response to Question #16 in this Addendum.
18. Question: We can base our second and third fee on delivery milestones such as presentation of
candidates and acceptance of an offer, but our initial fee is due upon start of the assignment. Would
this be acceptable under section 5.1?
Response: Please see response to Question #16 in this Addendum.
19. Question: The responsibilities provided in the SOW seems to be that of a recruitment consultant and
not a Chief of Internal Audit candidate. The Challenge we have in sourcing based on the Job Description
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is almost no actual audit responsibilities. The only audit-related clue is the position title: Chief of
Internal Audit. Can we get relatable Job Details with Audit related responsibilities, Position Reporting
structure (Audit Committee, Board, CEO, etc.) Without those details, we are essentially recruiting
based on the title alone, which can lead to submitting candidates who don't match the Position
expectations.
Response: The Chief of Internal Audit Job Description has been attached to this Addendum. Please see
Changes to the RFP #2.
20. Question: Roughly how many executive positions is the SAWS group looking to hire or outsource to
hire in 2026 and 2027? Also, how many executive level positions have been hired from 2025 to present?
Response: Please see response to Question #4. Respondents may submit a formal Open Records
Request at the following link for Executive Level Positions previously hired : Open Records Request -
San Antonio Water System.
21. Question: Section IV, Submitting a Response: Subsection C, #5- our clients are confidential, we could
provide additional information if selected as a finalist, but would this limitation hinder our chances
from the start?
Response: Yes, as part of SAWS evaluation process we may contact references.
22. Question: Section IV, Submitting a Response: Subsection C, #8- The language states "SAWS will not
pay an up-front fee to the selected firm." We charge fees along the timeline of the project, typically at
Day 1 upon signing the contract, day 30 and day 60. Does that statement above mean that you're not
willing to work with a retained search firm? Alternatively, are you only wanting a contingent recruiter
for this search process?
Response: Please see response to Question #16 in this Addendum.
23. Question: Retained Search - Is SAWS requesting a retained or contingent search structure for this
search? Meaning would SAWS pay a percentage of the fee on monthly intervals in a retained model,
or will SAWS only pay one success fee upon hiring a candidate in a contingent model?
Response: Please see response to Question #16 in this Addendum.
24. Question: Fee Calculation - Is SAWS open to calculating the fee based on a percentage of total
compensation (salary + bonus and incentive compensation), or is the fee salary only? If open to total
compensation, how should that be noted on the proposal forms?
Response: No, but please see response to Question #16 in this Addendum. The fee is based on salary
alone.
25. Question: Final List timing - Exhibit B, #5, dictates the provider will provide four qualified, finalist
candidates in 40 days. Is SAWS open to amending this timeline during the search process? And if not,
and this timeline is not met, how will SAWS view this contractually?
Response: SAWS would need to review the number and quality of potential candidates provided within
the 40-day period to determine if an extension would be warranted.
26. Question: Exclusivity - Will SAWS engage multiple vendors for this search including SAWS internal
recruiters simultaneously, or will this search be exclusive to the vendor selected?
Response: Please see response to Question #2 in this Addendum.
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27. Question: Is this a single-award or multiple-award contract?
Response: Please see response to Question #2 in this Addendum
28. Question: Can you please confirm the total number of vendors to be awarded this contract?
Response: Please see response to Question #2 in this Addendum.
29. Question: How will job requests be shared among multiple awarded vendors?
Response: Please see response to Question # 2 in this Addendum.
30. Question: Will all job requests be shared among all awarded vendors simultaneously?
Response: Please see response to Question #2 in this Addendum.
31. Question: Is there any ranking system for sharing job requests among awarded vendors, such as the
primary bidder, the secondary bidder, and then other awarded bidders?
Response: Please see response to Question #2 in this Addendum.
32. Question: Is this a new contract or a renewal of an existing contract?
Response: Please see response to Question #4 in this Addendum.
33. Question: If there is an existing contract, could you please share the name of the Current Suppliers?
Response: Please see response to Question #4 in this Addendum.
34. Question: Could you please share the current Suppliers' pricing and Proposals?
Response: Please see response to Question #4 in this Addendum.
35. Question: When was the existing contract started, and what is the annual monetary spent value of the
current contract since inception?
Response: Please see response to Question #4 in this Addendum.
36. Question: Please share the historical spending for the previous year.
Response: Please see response to Question #4 in this addendum.
37. Question: Can you please share the amount of business each vendor did under this contract in previous
years?
Response: Please see response to Question 4 in this Addendum.
38. Question: Can you share details from where we can get old RFP details?
Response: Please see response to Question 4 in this Addendum.
39. Question: Can you please tell us where we can see the records for the old contract?
Response: Please see response to Question #4 in this Addendum.
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40. Question: Will the agency be giving any preference to local vendors over out of state vendors? Please
confirm.
Response: No, preference will not be given to local vendors over out of state vendors. However, the
firm must be authorized and/or licensed to do business in the State of Texas.
41. Question: What is the expected budget for this contract? Please share the rough estimate.
Response: Please see response to Question #3 in this Addendum.
42. Question: In order to be responsive, is it mandatory to have experience with government customers?
Please confirm.
Response: No, experience with government customers is not a requirement, but is preferred by SAWS.
43. Question: Can a temporary staffing agency respond to this bid?
Response: Yes, a temporary staffing agency may respond to this RFP.
44. Question: Can we provide large commercial references?
Response: Yes, but please see response to Question #42 in this Addendum.
45. Question: Which documents are required to be submitted with the proposal?
Response: Please reference Section IV. Submitting a Response of this RFP for information on required
documents. Respondents shall utilize the Submittal Response Checklist to ensure all required
documents are included within their proposal submission.
46. Question: Please clarify if this entire procurement is solely for the hiring of the single Chief of Internal
Audit position (Section A Objective), or if the contract anticipates or allows for other executive searches
also, should the need arise.
Response: Yes, this RFP is solely for the recruitment of the Chief of Internal Audit. Please see #1 of
Changes to the RFP in this Addendum.
47. Question: Please provide the target annual salary for the Chief of Internal Audit position in order to
better understand pricing for these services.
Response: Please see response to Question #1 in this Addendum.
48. Question: While we recognize that SAWS may cancel the contract anytime for convenience, would
there be any consideration for a pro-rated payment for services rendered should SAWS choose to no
longer hire or no longer need external support for this single position?
Response: Please see response to Question #16 in this Addendum.
49. Question: There is a requirement to backfill at no cost the candidate should they be terminated or leave
within 6 months. However, the contract term is also identified as 6 months. Is it anticipated that the
contract be extended to allow for services to continue?
Response: Yes, but at no additional cost to SAWS. The term of the contract resulting from this RFP is
for six (6) months, with one optional six (6) month extension subject to SAWS approval prior to the end
of the initial term.
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CHANGES TO THE RFP
1. Entire RFP, all project title references of the Executive Recruiting Services RFP are removed in their
entirety and replaced as follows:
Executive Recruiting Services for Chief of Internal Audit
2. RFP Cover Page, remove and replace the deadline date in its entirety as follows:
Deadline: July 10, 2026, at 2:00 p.m. (CDT)
3. Table of Contents, Attachments, is amended to include the Attachment B - Chief of Internal Audit
Job Description attached to this addendum as follows:
Attachments
Submittal Response Checklist ............................................................................................... 8
Respondent Questionnaire ..................................................................................................... 9
Attachment A - Compensation Proposal .............................................................................. 13
Exhibit A - SAWS Standard Insurance Requirements ........................................................ 14
Exhibit B - Conflict of Interest Questionnaire ..................................................................... 19
Exhibit C - Security Procedures ........................................................................................... 21
Exhibit D - Sample Contract (Review Only) ....................................................................... 23
Attachment B - Chief of Internal Audit, Job Description) ................................................... 45
4. Page 2, Section 1 -Project Information, D. Estimated Timeline remove and replace the line for
Proposals Due in its entirety as follows:
July 10, 2026, by 2:00 p.m. (CDT)..............................................Proposals Due
All other items shall remain the same.
5. Page 5, Section IV. C., 8. Compensation Proposal, remove in its entirety and replace with the
following:
Respondent shall provide a comprehensive and aggressive compensation proposal that represents.
Respondent's absolute best offer whether the selected candidate is external or internal to SAWS.
Respondent shall provide SAWS with the cost to provide services in one of two ways: 1) percentage of
the selected candidate's salary offer to be paid for both an external and internal candidate, or 2) a flat
fee. SAWS is seeking a Consultant that will conduct a retained search for which payment will be
divided into three periodic payments with a placement fee paid upon award of the contract, based on
the rate schedule set forth in Exhibit A of the sample contract. Expenses, if any, shall be indicated
separately. SAWS encourages Respondent to structure their pricing to offer maximum cost-efficiency,
including any bundled discounts, alternative fee structures, or waived implementation fees. Respondent
shall complete Attachment A, Compensation Proposal, and submit separately as File 1 as part of
Respondent's proposal for this RFP.
6. Exhibit D, Sample Contract, is removed and replaced in its entirety with the revised version attached
to this Addendum. This version should be referenced by the respondents when submitting a proposal
for this RFP.
CLARIFICATIONS
1. The Sample Contract Exhibit A Compensation for Consulting Agreement has been updated to reflect
the changes of the three periodic payments schedule per Section IV.C.8 Compensation. of the RFP.
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END OF ADDENDUM NO. 1
This Addendum is thirty-two (32) pages in its entirety with
attachments.
Attachment:
Attachment B - Chief of Internal Audit Job Description (3 pages)
Revised Exhibit D. Sample Contract (22 pages)
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Job Title: Chief of Internal Audit Job Code: 66
Salary Grade: 27 FLSA Status: Exempt
Date Established: 06-10-2013 Date Revised: 06-08-2026
JOB SUMMARY
The Chief of Internal Audit is responsible for leading, developing and implementing a comprehensive
internal audit program to support the accomplishment of organizational strategic objectives and
evaluate the effectiveness of established financial, operational, and compliance practices, and the
related controls. Provides independent, risk-based, and objective assurance, advice, insight and
foresight designed to add value and improve SAWS operations. Reports functionally to the Board of
Trustees through the Audit Committee in the performance of essential functions, and reports
administratively to the President/CEO.
ESSENTIAL FUNCTIONS
The Functional Reporting duties are listed below:
Develop Internal Audit Plan
* Develops and executes a flexible annual internal audit plan using appropriate risk-based
methodology, including any risks or control concerns identified by SAWS Trustees, SAWS
Management or external auditors.
Conduct Internal Audits, Consulting and Advisory Services
* Implements the approved annual internal audit plan, including, as appropriate, any special
projects requested by the Audit Committee and Management.
* Oversees the execution of internal financial, operational and information system audits in
accordance with the requirements of the SAWS Internal Audit Charter and existing internal
audit professional standards.
* Continuously improves the quality of internal audit to ensure internal audit efforts add
value to the organization and that the maturity of the internal audit function is at an
advanced stage/level.
* Ensures the internal audit function remains free from all conditions that threaten the
independence of the function and the ability of internal auditors to carry out their
responsibilities in an unbiased objective manner.
Report Results to the Board of Trustees through the Audit Committee
* Reports the results of internal audits and/or projects promptly to the appropriate
individuals in management and the Audit Committee summarizing the results of audit
activity.
* Reports on SAWS network of control mechanisms and whether they are adequate,
effective, functioning and/or coordinated.
* Reports periodically on the status and results of the annual audit plan.
* Reports the results of an internal audit quality assurance and improvement program that
includes both internal and external assessments.
* Reports on significant new or changing services, processes, operations, and control
processes coincident with their development, implementation, and /or expansion.
* Reports on emerging trends and successful practices in internal auditing.

* Reports on regulatory pronouncements and issues affecting internal audit.
Budgeting Process
* Forecasts, allocates and monitors the human, physical and financial resources for
internal audit.
* Reviews the annual budget with the Audit Committee and communicates the impact of
insufficient resources, if any.
Administrative Reporting
* Administrative reporting is all reporting other than the Functional Reporting described
above, including, but not limited to, budget management, procurement coordination,
organizational policy development, and staffing and personnel administration.
DECISION MAKING
* The Chief of Internal Audit reports functionally to the Board of Trustees through the Audit
Committee and administratively to the President/Chief Executive Officer.
* This position directly and fully supervises up to 6 employees.
MINIMUM REQUIREMENTS
* Bachelor's Degree in Accounting, Finance, Business Economics or related field from an
institution accredited by a recognized accrediting agency.
* Ten (10) years' increasingly responsible professional experience developing, controlling and
administering financial and operational audits including five (5) years' experience supervising
personnel.
* Able to obtain the appropriate continuing professional development necessary to maintain and
enhance auditing knowledge, skills and other competencies and to stay abreast of professional
standards.
* Licensed as a Certified Public Accountant or certified as a Certified Internal Auditor
* Valid Class "C" Texas Driver's License.
PREFERRED QUALIFICATIONS
* Master's Degree in Accounting, Finance, Business Economics or related field from an institution
accredited by a recognized accrediting agency.
JOB DIMENSIONS
* Knowledge of Generally Accepted Auditing Standards
* Knowledge of the mandatory elements of The Institute of Internal Auditors' International
Professional Practices Framework
* Knowledge of Federal, State and local laws, statutes and regulations as they pertain to internal
audit
* Knowledge of principles of supervision, training and performance evaluation
* Skill in analyzing and evaluating risks and internal controls
* Skill in analytical and critical thinking
* Skill in utilizing a personal computer and associated software programs
* Skill in developing clear and concise reports and effectively presenting audit results to the Audit
Committee
* Ability to meet aggressive deadlines and manage multiple priorities
The job description is not an employment agreement or contract. The activities listed above describe the general nature and level of
work being performed, do not limit any additionally assigned responsibilities, and may be altered as deemed necessary by SAWS.
Executive Recruiting Service for Chief of Internal Audit RFP | Addendum 1

* Ability to plan, develop and implement strategic business plans
* Ability to exhibit high standards of business and personal ethical conduct, leadership, teamwork,
positive attitude, initiative and problem-solving skills
* Ability to analyze complex problems, identify root causes, and provide recommendations
* Ability to communicate effectively, verbally and in writing
* Ability to establish and maintain effective working relationships with internal and external
customers, including Board of Trustees, Executive Management Team, elected officials, policy
makers, community leaders, contractors, consultants, and industry leaders
* The Audit Committee shall review and approve the appointment, replacement, reassignment,
evaluation or dismissal of the Chief of Internal Audit and forward recommendations to the Board
for approval.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Working conditions are primarily in an office environment with occasional field visits. Physical
requirements include visual acuity, speech and hearing; hand and eye coordination and manual
dexterity necessary to operate basic office equipment. May drive a company and/or personal vehicle
when performing duties at field locations. Subject to sitting, walking or standing to perform the
essential functions.
May be required to work hours other than regular schedule such as nights and weekends
The job description is not an employment agreement or contract. The activities listed above describe the general nature and level of
work being performed, do not limit any additionally assigned responsibilities, and may be altered as deemed necessary by SAWS.
Executive Recruiting Service for Chief of Internal Audit RFP | Addendum 1