LM 26-06 Lab Sampling & Reporting Serivces

CITY OF LA MARQUE
BID PROPOSAL LM #26-06
LABORATORY SAMPLING & REGULATORY
REPORTING SERVICES
FISCAL YEAR 2027
INVITATION TO BID
Notice is hereby given that the City of La Marque will receive sealed bids for TCEQ Required
Laboratory Sampling and Reporting Services.
Bid Opening: 11:30 AM
Bid Due Date: July 29, 2026
Bid Due Time: 10:00 AM
Bids should be submitted in THREE Copies and a flash drive on the proposal forms and
enclosed in a sealed envelope and plainly marked on the outside of the envelope, which clearly
identifies it as being "LM #26-06 Lab Sampling & Reporting Services".
THE CITY OF LA MARQUE DOES NOT ACCEPT FAXED OR EMAILED BIDS.
Bids must be addressed to:
City of La Marque
Attn: City Clerk's Office
1111 Bayou Road La Marque, TX 77568
The City of La Marque reserves the right to accept or reject any or all bids and waive
informalities in bidding.
Questions regarding this bid should be directed at:
Shannon Breaux, Director of Public Works
(409) 572-9901 / s.breaux@cityoflamarque.org
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TERMS AND CONDITIONS
1. Specifications and bidding documents may be secured from the City of La Marque
website at: www.bids.cityoflamarque.gov.
2. The City reserves the right to reject any or all bids and to waive informalities in bidding.
In case of ambiguity or lack of clearness in stating the prices in any bid, the owner
reserves the right to consider the most advantageous thereof, or to reject the bid. The
award will be given to the responsible bidder submitting the lowest acceptable bid.
3. It shall be a breach of ethics to offer, give or agree to give any employee or former
employee of the City of La Marque, or for any employee or former employee of the City
of La Marque to solicit, demand, accept or agree to accept from another person, a
gratuity or an offer of employment in connection with any decision, approval,
disapproval, recommendation, preparation of any part of a program requirement or
purchase request, influencing the content of any specification or procurement standard,
rendering of advice, investigation, auditing, or in any other advisory capacity.
4. It shall be a breach of ethics for any payment, gratuity or offer of employment to be
made by or on behalf of a subcontractor under a contract with the prime contractor or
higher tier subcontractor for any contract for the City of La Marque.
5. Before submitting a bid, each bidder must:
* Examine the contract documents thoroughly
* Visit the site
* Familiarize themselves with applicable regulations
* Study and correlate bidder observations
6. The submission of a bid constitutes understanding of all requirements.
7. Bids will be rejected if:
* Received after deadline
* Not submitted on bid form
* Not signed properly
8. This contract is issued by an organization that qualifies for exemption under Article
20.04(f) of the Texas Limited Sales, Excise, and Use Tax Act. The contractor may
purchase, rent, or lease materials, supplies, and equipment used in the performance of
this contract by issuing an exemption certificate to their supplier in accordance with
State Comptroller's Ruling No. 95-0.07. All exemptions shall be subject to State
Comptroller's Ruling No. 95-0.09, as amended and effective October 2, 1968.
9. The City reserves the right to revise or amend these specifications prior to the bid
opening date. Any changes will be issued by addendum and distributed to all
prospective bidders.
10. Unit prices shall include all charges, including bid unit price, specified quantities, and
total cost. In the event of a discrepancy between unit price and extended total, the unit
price shall govern.
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11. No payment will be made to the contractor until all work is completed and accepted by
the City. Payment will be made within thirty (30) days of receipt of a properly submitted
invoice.
12. Bids may not be altered or amended after the bid opening time. Any changes made prior
to the bid opening must be initiated by the bidder or their authorized representative. No
bid may be withdrawn after opening without written approval from the City and
submission of an acceptable written explanation.
13. This contract shall be for a period of one (1) year beginning October 1, 2026. The City
must obtain pricing in advance to prepare for the upcoming fiscal year budget. After the
initial twelve (12) month term, the agreement may be renewed on a monthly basis and
may be negotiated for an additional one-year term with the mutual consent of both
parties, provided such negotiation occurs at least thirty (30) days prior to the expiration
of the initial agreement. The Contractor shall provide the City with all documentation
supporting any proposed price changes for City Council approval. Either party may
terminate this agreement with thirty (30) day written notice to the other party.
14. The vendor hereby assigns to the purchaser any and all claims for overcharges
associated with this contract that arise under the Antitrust Laws of the United States, 15
U.S.C.A. 1 et seq. (1973).
15. The city of La Marque reserves the right to award all sections to a single bidder or a
separate bidder.
16. Bid received after the closing time will be returned unopened.
PRICE REVISION CLAUSE:
Whenever possible, the City prefers firm pricing for the full contract period. However, it is
recognized that bidders may be unwilling to guarantee unit prices for the entire contract term
due to potential changes from their source of supply.
In such instances, an asterisk (*) must be placed next to any item for which the bidder is
unwilling to guarantee pricing for the full contract period. The duration of the guaranteed pricing
period must be noted on a separate sheet. These items will be subject to price adjustments due
to increases or decreases in the bidder's source of supply during the term of the contract.
INCREASES:
Permissible price revisions shall not exceed the actual unit cost or percentage cost increase
from the bidder's source of supply. The City will generally accept price increases noted in the
bid proposal when such increases are reasonable and within the limits described above.
However, the City reserves the right to obtain items from an alternate source if price increases
are deemed excessive.
DECREASES:
If a vendor utilizes this price revision clause, any decrease in cost from the bidder's source of
supply during the contract term shall be passed on to the City.
NOTICE REQUIREMENT:
The City must receive thirty (30) days written notice prior to any price increase or decrease. Bids
submitted without pricing information will not be considered. Additionally, bids based on prices
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in effect at the time of shipment will not be accepted.
SPECIFICTATIONS
Item No.1 - General:
The City of La Marque operates and owns 3.0 million gallons per day (MGD) wastewater
treatment plant for the treatment of domestic sewage. The facility is regulated under a Texas
Commission on Environmental Quality (TCEQ) wastewater discharge permit requiring routine
sampling, laboratory analysis, biomonitoring, and regulatory reporting.
The City of La Marque also operates a public water system requiring routine bacteriological
sampling and laboratory analysis in accordance with TCEQ drinking water requirements.
The City of La Marque is requesting proposals from qualified laboratories to provide wastewater
sampling, water system sampling, laboratory analysis, biomonitoring testing, and regulatory
reporting services in accordance with TCEQ requirements.
Services shall include, but are not limited to:
* Wastewater sampling
* Laboratory analysis
* Water system bacteriological sampling
* Biomonitoring testing and reporting
* Annual TCLP sampling
* Monthly DMR reporting
* Regulatory reporting
* Compliance assistance
It is the intent of the City of La Marque to enter into a formal agreement with the successful
bidder to provide TCEQ-required laboratory sampling and reporting services for a twelve (12)
month period.
After the initial twelve (12) month term, the agreement may be negotiated for an additional one-
year term, for up to four (4) consecutive years, with the mutual consent of both parties. Such
negotiations must occur at least thirty (30) days prior to the expiration of the initial agreement.
The Contractor shall provide the City with all documentation supporting any proposed price
changes for City Council approval. Failure of the City and the successful Contractor to reach
agreement on negotiated pricing shall require the City to rebid the contract. Either party may
terminate the agreement with thirty (30) days written notice to the other party.
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Item No. 2 - Terms and Definitions:
Applicable Regulations
All federal, state, and local regulations governing wastewater and drinking water sampling,
laboratory analysis, and reporting requirements, including but not limited to TCEQ regulations
and applicable EPA requirements.
Contractor
The successful bidder awarded the laboratory sampling and reporting contract.
City
The City of La Marque, Texas.
DMR (Discharge Monitoring Report)
Monthly report submitted to TCEQ documenting wastewater treatment plant performance and
compliance with permit requirements.
Biomonitoring
Whole Effluent Toxicity (WET) testing performed to determine the toxicity of wastewater effluent
in accordance with TCEQ permit requirements.
Bacteriological (Bacti) Sampling
Sampling performed to determine bacterial levels including fecal coliform or E. coli for
wastewater and total coliform sampling for drinking water systems.
Water System Sampling
Sampling required by TCEQ for public drinking water systems including bacteriological sampling
and other required testing.
TCLP
Toxicity Characteristic Leaching Procedure test used to determine hazardous characteristics of
biosolids.
Sampling
Collection of wastewater or drinking water samples in accordance with TCEQ requirements.
Laboratory Analysis
Testing performed by a certified laboratory to determine compliance with regulatory
requirements.
TCEQ
Texas Commission on Environmental Quality.
EPA
United States Environmental Protection Agency.
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Plant
City of La Marque Wastewater Treatment Plant.
Records
All documentation related to sampling, laboratory testing, biomonitoring, and reporting.
Item No.3 - Obligations of the City:
The City shall provide:
* Access to wastewater treatment plant
* Access to sampling locations
* Access to water facilities
* Notification of permit changes
* Available plant information as needed
The City shall also:
* Coordinate sampling schedules
* Review submitted reports
* Provide system information as needed
Item No.4 - Obligations of Contractor:
Contractor shall:
* Perform all wastewater sampling required by TCEQ permit
* Perform water system sampling required by TCEQ
* Provide bacteriological sampling
* Provide biomonitoring testing
* Provide annual TCLP sampling
* Provide laboratory analysis
* Provide sample containers and preservatives
* Provide chain of custody documentation
* Provide qualified personnel
* Maintain certified laboratory accreditation
* Provide emergency sampling if required
* Notify City immediately of permit violations
* Submit all required reports
* Provide storage during weather events
Sampling Requirements
Contractor shall perform sampling in accordance with TCEQ requirements including:
Wastewater Sampling
* Weekly sampling (as required by permit)
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* Monthly sampling (as required by permit)
* Quarterly biomonitoring
* Annual TCLP sampling
* Bacteriological sampling
Water System Sampling
* Monthly bacteriological sampling
* Repeat bacteriological sampling (as required)
* Additional sampling required by TCEQ
PROPOSAL
Sampling services shall be performed in accordance with TCEQ permit requirements and
drinking water regulations. Sampling frequency and quantity shall be based on permit
requirements and regulatory needs. The City does not guarantee a minimum quantity of
services.
PRICE
All services shall be charged in accordance with the following fee schedule:
LABORATORY SAMPLING AND REPORTING SERVICES
Description Frequency Sample Type Price
CBOD (5-Day) Two per Week Composite $
Total Suspended Solids (TSS) Two per Week Composite $
Ammonia Nitrogen Two per Week Composite $
Total Copper Two per Week Composite $
Dissolved Oxygen Two per Week Grab $
pH Weekly Grab $
Enterococci (Bacteriological) Weekly Grab $
Water System Bacteriological Sampling 20 per Month Grab $
Repeat Water Bacteriological Sampling As Required by TCEQ Grab $
Biomonitoring Sampling Quarterly Grab $
Annual TCLP Sampling Annual Grab $
Additional Sampling (Per Event) As Needed $
Sample Pickup As Needed $
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REPORTING SERVICES
Description Frequency Price
Monthly DMR Reporting Monthly $
Biomonitoring Reporting Quarterly $
TCEQ Reporting As Required $
Compliance Assistance As Needed $
OTHER SERVICES REQUESTED
Description Price
Emergency Sampling $
Weekend Sampling $
Holiday Sampling $
Additional Sampling $
Sample Pickup $
Courier Service $
Compliance Assistance $
Additional Reporting $
Repeat Bacteriological Sampling $
Rush Laboratory Analysis $
ADDITIONAL REQUIREMENTS
The Contractor shall:
* Be accredited by TCEQ and NELAC (or equivalent)
* Maintain current laboratory certifications
* Provide chain of custody documentation
* Provide sample containers and preservatives
* Meet all TCEQ reporting deadlines
* Notify the City immediately of permit violations
* Provide electronic copies of all reports
REPORT SUBMITTAL REQUIREMENTS
Contractor shall:
* Submit laboratory results electronically
* Submit Monthly DMR reports
* Submit Biomonitoring reports
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* Submit water bacteriological reports
* Provide copies to City staff
* Maintain reporting deadlines
RESPONSE TIME
Description Time
Routine Sample Pickup
Emergency Sampling
Report Turnaround Time
QUALIFICATIONS
Contractor shall:
* Be experienced in wastewater sampling
* Be experienced in water system sampling
* Be familiar with TCEQ reporting requirements
* Provide references upon request
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SIGNATURE PAGE
By signature hereon affixed, the bidder certifies that neither the bidder nor the firm, corporation,
partnership, or institution represented by the bidder, nor anyone acting on behalf of such entity,
has violated the Antitrust Laws and Commerce Code, or Federal Antitrust Laws, nor
communicated directly or indirectly the bid made to any competitor or any other person engaged
in such line of business.
Total Amount of Bid: $
Company Name:
Signature:
Printed Name & Title:
Address:
City, State, Zip:
Phone:
E-Mail:
Date:
Acknowledgement of Addenda Received:
Addendum #1
Addendum #2
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