LM 26-07 Janitorial Services - City Facilities

CITY OF LA MARQUE
BID PROPOSAL LM #26-07
JANITORIAL SERVICES - CITY FACILITIES
INVITATION TO BID
Notice is hereby given that the City of La Marque will receive sealed bids for the Janitorial
Services at City Facilities.
Bid Opening: 11:45 AM
Bid Due Date: July 29, 2026
Bid Due Time: 10:00 AM
Bids should be submitted in THREE Copies and a flash drive on the proposal forms and
enclosed in a sealed envelope and plainly marked on the outside of the envelope, which clearly
identifies it as being "LM #26-07 Janitorial Services - City Facilities".
THE CITY OF LA MARQUE DOES NOT ACCEPT FAXED OR EMAILED BIDS.
Bids must be addressed to:
City of La Marque
Attn: City Clerk's Office
1111 Bayou Road La Marque, TX 77568
The City of La Marque reserves the right to accept or reject any or all bids and waive
informalities in bidding.
Questions regarding this bid should be directed at:
Rita Bravo, Executive Assistant to the City Manager
(409) 938-9211 / r.bravo@cityoflamarque.org
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SCHEDULE OF EVENTS
JANITORIAL SERVICES - CITY FACILITIES
LM 26-07
Return questions and responses to the Sole Point of Contact identified below:
NAME: Executive Assistant to the City PHONE: (409) 938-9211
Manager
Rita Bravo
ADDRESS: 1111 Bayou Road, La Marque, EMAIL: r.bravo@cityoflamarque.org
Texas 77568
Responses for this RFP must be submitted via hand delivery or mail to the Sole Point of Contact
identified above. For hand and mailed responses provide the original plus 2 copies and a flash
drive.
RFP SCHEDULE
RFP ISSUE DATE: 07/01/2026
RESPONDENT QUESTIONS Wednesday July 15th 5:00 PM CST
DUE BY:
QUESTIONS ANSWERED BY: Monday July 20th 5:00 PM CST
All questions will be answered in the
form of an addendum, after the
question deadline.
MANDATORY PRE-PROPOSAL Wednesday, July 15 2026 at 10:00 AM CST at the La
CONFERENCE: Marque City Hall 1111 Bayou Rd. La Marque, TX 77568
The pre-proposal conference will
allow all Proposers an opportunity
to ask representatives relevant
questions and clarify provisions of
this RFP.
RFP RESPONSE DUE DATE: July 29th 2026 at 10:00 AM
ESTIMATED AWARD DATE: August 10th 2026
TERM OF SERVICE/PROJECT: A one (1) year Agreement with an option to automatically
renew for two (2) additional years in one (1) year
increments.
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TERMS AND CONDITIONS
1. Specifications and bidding documents may be secured from the City of La
Marque website at: www.bids.cityoflamarque.org
2. The City reserves the right to reject any or all bids and to waive informalities in
bidding. In case of ambiguity or lack of clearness in stating the prices in any
bid, the owner reserves the right to consider the most advantageous thereof, or
to reject the bid. The award will be made to the responsible bidder submitting
the lowest acceptable bid.
3. Before submitting a bid, each bidder must (a) examine the contract document
thoroughly, (b) visit the site to familiarize himself with local conditions that may
in any manner affect cost, progress or performance of the work (c) familiarize
himself with federal, state and local laws, ordinances, rules and regulations that
may in any manner affect cost, progress or performance of the work and (d)
study and carefully correlate bidders observations with this bid packet.
4. The submission of a bid will constitute an incontrovertible representation by the
bidder that he has complied with every requirement scope and detail to indicate
and convey understanding of all terms and conditions for performance of the
work.
5. All prospective bids will not be discriminated against on the grounds of race,
religion, color, national origin, age, sex, sexual orientation, gender identity, or
disability in consideration for award of any contract entered into pursuant to this
notice. A contract shall be entered into after all bids are evaluated, after the
approval of City Council.
6. Bids will be rejected if:
* The envelope is not properly marked in a manner that clearly identifies it
as a bid.
* It is received after the advertised closing date and time for receipt of bids.
* It is submitted on a bid proposal form other than that provided by the City;
is not completely filled in, is incomplete, conditional, or obscure or that
contains any additions not called for in the specifications.
* Bid Proposal Forms provided are not manually signed by the person
authorized to enter their company into a contract giving their title or
authority, company name, address and phone number.
7. PRICE OF MATERIALS AND SALES TAX: This contract is issued by an
organization which qualifies for exemption pursuant to the provision of Article
20.04 (f) of the Texas Limited Sales, Excise and the Use Tax Act. The
contractor performing this contract may purchase, rent or lease all materials,
supplies, equipment used or consumed in the performance of this contract by
issuing to his supplier an exemption certificate in lieu of the tax, said exemption
certificate complying with the State Comptroller's Ruling No. 95-0.07. Any such
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exemption shall be subject to the provisions of the State Comptrollers Ruling
Number 95-0.09 as amended to be effective October 2, 1968.
8. The City reserves the right to revise or amend the specifications prior to the
date set for opening bids. Such revisions or amendments, if any, will be
announced by addenda or addendum to these specifications. Copies of such
addenda so issued will be furnished to all prospective bidders.
9. Bid unit price should reflect all charges, i.e., bid unit price, quantity specified
and the total charges. In case of errors in the extension, the unit price will
govern the bid.
10. Payment on all invoices will be net 30 days.
11. Bids cannot be altered or amended after the opening time. Any alterations
made before opening time must be initialed by the bidder or his authorized
agent. No bid may be withdrawn after opening without approval and based on a
written acceptable explanation.
12. A catalog, brand name or manufacturer's referenced used in the bid invitation is
DESCRIPTIVE NOT RESTRICTIVE, it is to indicate type and quality desired.
Bids on brand of like nature will be considered. If bidding on other than
referenced specifications, bidder must show manufacture, brand or trade name,
lot number, etc., of the article offered.
13. CONTRACT TERM: This contract will be for a period of one (1) years beginning
in approximately August 2026 with an option to automatically renew for two (2)
additional years in one (1) year increments. The City must obtain prices early in
order to prepare for the upcoming fiscal year budget.
14. The vendor hereby assigns to purchase any and all claims for over-charges
associated with this contract which arise under the Antitrust Laws of the United
States, 15 U.S.C.A., 1, et. Seq. (1973).
15. The City of La Marque reserves the right to award all sections to a single bidder
or separate bidders.
16. Bid received after the closing time will be returned unopened.
17. All shipping and delivery charges to be paid by supplier. FOB City of La
Marque, 1111 Bayou Road, La Marque, Texas 77568 or other designated site.
18. Contractor will need to provide proof of insurance.
19. Contractor will prescreen and conduct criminal background checks on all
employees assigned to City facilities. Employees with felony convictions within
the previous seven (7) years may be denied access at City discretion.
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20. Contract will provide a list of three (3) to five (5) references of businesses the
contractor is currently using.
21. Contractor will furnish all supplies, materials and equipment necessary for the
proper performance of the janitorial service. Supplies and materials include,
but are not limited to: brooms, brushes, dust cloths, mops, sponges,
disinfectants, glass cleaner, floor polish, waxes, stripper, furniture polish and
any other compounds necessary to properly maintain the premises. Contractor
will provide price list of all supplies including paper products and trash
bags.
22. Provide all necessary cleaning equipment including, but not limited to: buffing
machines, vacuum cleaner, carpet extractors, etc. needed for the performance
of the work of this contract.
PRICE REVISION CLAUSE:
Whenever possible, the City desires firm prices for the full contract period. It is
recognized by the City that qualified bidders may be unwilling to guarantee each
category of unit prices during the entire period of this contract because of price changes
from the bidder's source of supply.
In such instances, and asterisk (*) must be placed by the item or items which the bidder
is unwilling to guarantee the price for the full contract period, and the partial period of
the contract price should be noted on a separate sheet. Such items will be subject to
price changes due to increases or decreases in cost from the bidder source of supply
during the term of the contract.
INCREASES:
Permissible price revisions in any event shall not exceed the actual unit cost or
percentage cost revisions from the bidder's source of supply. It will ordinarily be the
policy of the City to accept price increases which have been noted in the bid proposal
when the amount of such increase is reasonable and does not exceed the limit set out
in the preceding sentence. However, the City reserves the right to obtain a different
source of items which have been increased in price.
DECREASES:
If a vendor does take advantage of this "price revision clause", the City will expect any
decreases in cost from the bidders source of supply during the term of the contract to
lower the City's price for such item or items.
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NOTE: The City must have thirty (30) days written notice prior to any increase or
decrease in existing prices.
A bid will not be considered where there is not price information offered,
nor can bids be considered where prices in effect at the time of shipment
are offered.
PERFORMANCE STANDARDS:
The Contractor shall maintain cleaning services in accordance with the specifications
and standards outlined within this contract. If cleaning deficiencies are identified, the
following corrective process shall apply:
First Deficiency:
City shall issue written notification identifying the deficiency and requesting corrective
action.
Second Deficiency:
Contractor shall submit a written corrective action plan outlining measures to remedy
the deficiency and prevent recurrence.
Third Deficiency:
Continued performance deficiencies may result in contract termination at the discretion
of the City of La Marque.
The City reserves the right to document performance concerns and require corrective
measures throughout the contract term.
JANITORIAL SERVICES
ENTRANCE, LOBBY AND OFFICE AREAS (INCLUDING COMMON AREAS)
Each Visit
Entrance glass doors will be cleaned
All ash urns will be cleaned (where applicable)
Outside entrance area will be swept and policed for trash
Entrance area furniture will be wiped or brushed to always maintain a clean appearance
All horizontal surfaces will be spot dusted for dust/debris that arises between the weekly
detail dusting
All carpeted areas and mats will be vacuumed including areas under desks and chairs
Only designated sockets will be used to plug in vacuums
Hard surface floors will be swept and spot damp mopped using fresh/clean mop water.
Plastic chair mats will be mopped as needed
Trash receptacles will be emptied and liners replaced as necessary
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Interior glass will be spot cleaned as necessary
All drinking fountains will be polished and sanitized
All furniture and trash cans are to be properly arranged after cleaning and vacuuming is
completed
Clean/sanitize the public use tables (Library)
Glass executive table in conference room cleaned thoroughly (City Hall)
Once A Week
Dust all desk tops, shelves, cubicle tops, file cabinets and ledges
Wall hangings will be dusted
Hard to reach areas of carpet will be vacuumed as necessary
Hard surface floors will be thoroughly wet mopped using fresh/clean mop water
Doors and kick plates will be cleaned to remove fingerprints and non permanent
smudges
Light switch plates will be wiped and disinfected
Clean and disinfect telephone receivers
Dust tops of bookshelves (Library)
Once A Month
Blinds will be dusted
Window sills and ledges will be dusted
Baseboards will be dusted
Air vents will be dusted
Cobwebs will be removed
Desk bases, table bases, and other wood furniture bases will be dusted and polished as
necessary to maintain a clean appearance.
Quarterly (4 Times Per Year) - Economic Development Building
All interior and exterior glass, including entrance doors, windows, and other glass
surfaces, will be thoroughly cleaned.
Note: Will not move or disrupt any items on desk
Will not disturb, move or in any way disrupt any computer equipment
RESTROOMS
Each Visit
All supplies will be restocked
All trash and sanitary napkin containers will be emptied
Fresh liners will be put in each receptacle
Hard surface floors will be swept and wet mopped using fresh/clean mop water
Commodes and urinals will be cleaned inside and out using a germicidal treatment
Sinks and countertops will be cleaned using a germicidal treatment
All mirrors and fixtures will be cleaned
Partitions and walls will be spot cleaned as necessary between the weekly detail clean
Disinfectant will be poured in drains to prevent odors (where applicable)
Exterior of paper towel dispensers will be wiped and disinfected
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Wall areas that are below and near paper towel dispensers will be wiped to remove any
water spots
Exterior of trash receptacles will be wiped down
All stainless steel will be wiped down using appropriate stainless-steel treatment
Light switch plates will be disinfected
Once A Week
All chrome fixtures will be polished
Partitions will be thoroughly cleaned and wiped including tops using germicidal
treatment
Doors and kick plates will be wiped to remove smudges and fingerprints
Air vents will be dusted
Cobwebs will be removed
Interior of trash receptacles will be wiped and disinfected as necessary
Once A Month
Note: For sanitation consideration all monthly detail cleaning duties have been
incorporated into either daily or weekly schedule
BREAK ROOM(S) AND COFFEE BARS
Each Visit
All tables and chairs will be wiped and organized
Trash receptacles will be emptied and liners will be replaced
Counter tops and sinks will be cleaned, including splash guards
Interior and exterior of microwaves will be cleaned
Ice machine will be wiped down free of smudges
Hard surface floors will be swept and wet mopped using fresh/clean mop water
All carpeted areas and mats will be vacuumed
Coffee machines and pots will be cleaned. Grounds will be placed in trash
Exterior of refrigerator will be wiped and disinfected
Front of vending machines will be cleaned
Exterior of paper towel dispensers will be wiped and disinfected
Wall areas below dispensers will be cleaned to removed spots
Cabinet doors will be wiped to remove any smudges or fingerprints
Light switch plates will be wiped and disinfected
Interior of soiled trash receptacles will be wiped and cleaned as necessary
Once A Week
Doors and switch plates will be wiped to remove non-permanent smudges and
fingerprints
Air vents will be dusted
Cobwebs will be removed
Water dispenser drip trays will be emptied and sanitized (where applicable)
Wall areas near trash receptacles will be wiped and disinfected
Interior of soiled trash receptacles will be wiped and disinfected
Paper Recycle Bin will be emptied and paper taken to recycle bin
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Once A Month
Note: For sanitation consideration all monthly detail cleaning duties have been
incorporated into either the daily or weekly schedule
JANITORIAL CLOSET
Closet will be kept clean and organized
All supplies will be neatly organized, labeled and MSDS sheets will be included
All mop buckets will be emptied after every use
All mop heads and cleaning clothes will be cleaned and sanitized or replaced on a
regular basis
Other Services
Defective or inoperable building equipment shall be brought to the attention of City of La
Marque such as:
Plumbing leaks
Defective lights
Doors or gates not properly working
PROPOSAL
BUILDING MONTHLY RATE MONTHLY RATE MONTHLY RATE
1 2 3
TIMES/WEEK TIMES/WEEK TIMES/WEEK
CITY HALL
x x x
1111 BAYOU ROAD
2 TIMES/WEEK
(TUES & FRIDAY)
COUNCIL
x x x
CHAMBERS
1109-B BAYOU
ROAD
2 TIMES/WEEK-
(TUES & FRI)
POLICE DEPT.
x x
431 BAYOU ROAD
3 TIMES/WEEK
(TUES, THU, SAT)
LIBRARY
x x
1011 BAYOU ROAD
3 TIMES/WEEK
(TUES. THURS. &
SAT)
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FIRE DEPARTMENT-
x x
ADMINISTRATION
1109-A BAYOU
ROAD
1 TIMES/WEEK
(FRI)
ECONOMIC
x x
DEVELOPMENT
1130 FIRST STREET
2 TIMES/WEEK
(MON & WED)
PUBLIC WORKS
x x
4916
FM 1765
TEXAS AVENUE
2 DAY/WEEK
(MON & WED)
FIRE DEPARTMENT
x x
ADMINISTRATION
5715 TEXAS
AVENUE
2 TIMES/WEEK
(MON & WED)
*Company will provide cleaning products
CARPET CLEANING / SHAMPOOING / WET CLEAN
Contractor shall provide carpet cleaning/shampooing services two (2) times up to four (4)
times annually for designated facilities. Contractor shall provide advance notice to
affected departments prior to performing carpet cleaning services.
Location:
Carpet Cleaning / Shampooing - 2 times a year
**City Hall
**Council Chambers
**Community Room
**Economic Development - One (1) scheduled carpet cleaning/shampooing
service shall occur during the month of June.
Carpet Cleaning / Shampooing - 4 times a year
**Library
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