2026 Wayfinding Signage Fabrication and Installation
| Location: | Illinois |
|---|---|
| Posted: | Jul 1, 2026 |
| Due: | Jul 23, 2026 |
| Agency: | Cary village |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 07-01-2026 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
07-01-2026
|
| Bid Title: |
2026 Wayfinding Signage Fabrication and Installation
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
Request for Bids
Village of Cary
2026 Wayfinding Signage Fabrication and Installation
July 1, 2026
This Request for Bids (RFB) from qualified contractors for the purpose of fabricating and installing posted
wayfinding signage for the Village of Cary (Village), as per the specifications and standards provided
herein. The awarded contractor is to include the full sign assembly, including but not limited to signposts
and hardware, per the Design Intent Drawings enclosed herein.
Any communication regarding this request for bids between the date of issue and the date of award is
required to go through the Contact Person listed below. Unauthorized contact with other Village staff is
strictly forbidden.
BACKGROUND:
The Village of Cary developed a Wayfinding Signage Master Plan that includes destination identification
and directional signage for vehicles, bicycles, and pedestrians that directs visitors and residents to key
destinations. The objective of the master plan is to complement the environment and coordinate with
other street scape elements, create a strong first impression with visitors, boost visitor satisfaction, and
improve Cary’s tourism business by encouraging exploration, longer stays and return visits.
The design intent drawings shall be used as guidance for the fabrication and installation of signs for the
Village of Cary to ensure that the design standards are correctly and consistently applied.
DEFINITIONS:
Village: Village of Cary and Owner of the 2026 Wayfinding Signage Fabrication and Installation project
Contractor/Firm: The company and/or installer intending to bid on the 2025 Wayfinding Signage
Fabrication and Installation contract and/or awarded the contract.
Subcontractor: Business or person contracted by the Contractor to carry out work included in the project
scope.
GENERAL REQUIREMENT:
This is a Request for Sealed Bids. Bids will be opened and read publicly. The Village reserves the right to
evaluate bids for completeness and qualifications. One (1) original copy is to be submitted at the address
below. No electronic submission is allowed.
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Mailing/Shipping Address:
Village of Cary
Attn: Caty Ward, Capital Projects Manager
755 Georgetown Drive
Cary, IL 60013
Drop-Off In-Person:
Same as Mailing Address.
8:30 am to 5:00 pm, Monday-Thursday, excluding holidays
8:30 am to 12:00 pm, Friday, excluding holidays.
Contact Person:
Caty Ward
Capital Projects Manager
cward@caryillinois.com | (847) 639-0003 x 8106
SUBMISSION DATE AND TIME:
By 11:30 AM (CSD), Thursday, July 23, 2025
Bids received after the submittal time will be rejected and returned unopened to the sender.
Schedule of Events
07/01/2025
07/16/2025
07/20/2025
07/23/2025
RFB Available on DemandStar
Questions Submitted via Email to cward@caryillinois.com by 12:00 PM
Vendor Questions Answered via Addendum on DemandStar by 5:00 PM
Bids Due by 11:30 AM (CSD) and Public Bid Opening at the Cary Municipal Center
GENERAL INFORMATION
TERMS AND CONDITIONS
RESERVED RIGHTS
The Village reserves the right at any time and for any reason to cancel this RFB and to reject any
or all bids, or to accept a portion of the bid or any alternate bid. The Village reserves the right to
waive any immaterial defect in any bid. Unless otherwise specified by the offeror, the Village has
no less than one hundred and twenty (120) days to accept. The Village may seek clarification
from the Contractor at any time and failure to respond promptly is cause for rejection. The
Village may require submission of the best and final offers.
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INCURRED COSTS
The Village will not be liable in any way for any costs incurred by respondents in replying to this
RFB.
AWARD
Award shall be made by the Village to the most responsive and responsible Contractor whose
bid is determined to be the most advantageous, taking into consideration price and the
evaluation criteria set forth herein below.
NON-DISCRIMINATION
Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended
and any rules and regulations promulgated in accordance therewith. Including, but not limited to
the Equal Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750
(Appendix A), 775 ILCS 5/1-102, which is incorporated herein by reference, and consisting of a
written EEO Policy and a workforce profile that demonstrates its EEO practices. Furthermore, the
Contractor shall comply with the Public Works Employment Discrimination Act, 775 ILCS 10/0.01
et seq., as amended. The Contractor must have a written sexual harassment policy, which meets
Illinois State Statutes, 775 ILCS, 15/3.
SECURITY
The Contractor represents and warrants to the Village that neither it nor any of its principals,
shareholders, members, partners or affiliates, as applicable, is a person or entity named as a
Specially Designated National and Blocked Person (as defined in Presidential Executive Order
13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated
National and Blocked Person. The Contractor further represents and warrants to the Village that
the Contractor and its principals, shareholders, members, partners, or affiliates, as applicable,
are not directly or indirectly, engaged in, and are not facilitating, the transactions contemplated
by this Agreement on behalf of any person or entity named as Specially Designated National and
Blocked Person. The Contractor hereby agrees to defend, indemnify and hold harmless the
Village, the Corporate Authorities, and all Village elected or appointed officials, officers,
employees, agents, representatives, engineers and attorneys, from and against any and all
claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and
costs) arising from or related to any breach of the foregoing representation and warranties.
OSHA REQUIREMENTS
The Occupational Safety and Health Act of 1970 (OSHA) “guarantees workers the right to a safe
and healthful workplace”. Under Section 5(a) (1) of the OSHA Act, the employer must “furnish to
each of his employees’ employment and a place of employment which are free from recognized
hazards that are causing or likely to cause death or serious physical harm to his employees.”
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There are times when the Village must hire entities and individuals (contractors) to perform
services. To this end, Contractors hired by the Village must perform their duties in a manner that
is compliant with all state and federal health and safety laws and industry guidelines. It is the
responsibility of the Contractor to ensure that their personnel and subcontractors comply with
all state and federal health and safety laws and regulations and industry guidelines, including,
but not limited to those set forth by: OSHA and related regulations, the Safety Inspection and
Education Act, the Health and Safety Act, the National Institute of Occupational Safety and
Health, the National Fire Protection Association, the Centers for Disease Control, American
Industrial Hygiene Association, the American Council of Governmental Industrial Hygienists, the
Environmental Protection Agency, and the Department of Transportation.
RIGHT TO PROTEST
Any actual or prospective bidder or Contractor who is aggrieved in connection with the
solicitation or award of a Contract may protest to the Contact Person. Any protest must be
submitted in writing within ten (10) calendar days from the issuance of the solicitation,
addendum, and notice of award or other decision by the Public Works Department.
ADDENDUM
Should the Contractor require any additional information about this Bid, please contact the
Contact Person with any questions by the deadline as outlined in the schedule of events. The
Contractor is solely responsible for ensuring that any question submitted to the Contact Person
via email has been received. If the Contact Person does not provide written confirmation of
receipt within twenty-four (24) hours after the Contractor's email submission, the Contractor
shall take appropriate action to verify receipt. The Contractor shall not assume that a question
has been received by the Contact Person unless and until the Contact Person provides
confirmation of receipt. ANY AND ALL changes to these specifications are valid only if they are
included by Written Addendum to All Bidders. No interpretation of the meaning of the plans,
specifications, or other contract documents will be made orally. Failure of the bidder to receive
any such addendum or interpretation shall not relieve the bidder from obligation under this Bid
as submitted. All addenda so issued shall become part of the bid documents. Failure to request
an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings
caused by a bidder to improperly submit a bid.
Response to these questions will be made by means of an addendum and posted on OpenBids-
DemandStar. Only the Director of Public Works or someone designated by the Director of Public
Works has the authority to issue an addendum.
Addenda are written instruments issued by the Village prior to the date for receipt of bids, which
modify or interpret the Bid by addition, deletions, clarifications or corrections.
Prior to the receipt of bids, addenda will be posted. Each Contractor shall ascertain prior to
submitting a bid that all addenda issued have been received and, by submission of a bid, such
act shall be taken to mean that such Contractor has received all addenda and that the Contractor
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is familiar with the terms thereof and understands fully the contents of the addenda. The
Contractor shall sign all addenda issued and submit a signed copy of all addenda with their bid
package.
TAXES
The Village is exempt from paying Illinois Use Tax, Illinois Retailers Occupation Tax, and Federal
Excise Tax.
PAYMENTS
Bidders are advised that this Project is subject to the requirements of the Employment of Illinois
Workers on Public Works Act (30 ILCS 570/) and the Illinois Prevailing Wage Act (820 ILCS 130/1-
12).
The Contractor shall furnish the Village, upon request, with an itemized invoice with IDOL
certified transcript of payroll, certifying prevailing wage requirements are met. Payment shall be
made in accordance with applicable provisions of the "Local Government Prompt Payment Act."
No extra work shall be performed and no additional compensation shall be due unless
authorized by written change order executed by the Village. Any rejected work shall be removed
and replaced at no cost to the Village. Village inspections shall not relieve the Contractor of
responsibility for defective work.
The bid price shall include all labor, supervision, equipment, materials, tools, mobilization,
transportation, testing, startup, commissioning, permits, bonds, insurance, restoration, disposal,
freight, overhead, profit, and all other work necessary to complete the project as specified. No
separate payment will be made for any item of work unless specifically identified as a separate
pay item in the Bid Form. All costs not specifically identified as a separate pay item shall be
considered incidental to the Contract and included in the Contractor's bid price.
The Village will hold 10% retainage on all progress payments until completion of 50% of the
contract. Upon 50% completion, the Village will reduce retainage on future progress payments
to 5%.
CONTRACTOR RESPONSIBILITIES
The selected Contractor will be required to assume responsibility for all services offered in this
bid. The Village will consider the selected Contractor to be the sole point of contact with regard
to contractual matters, including payment of any and all charges resulting from the contract.
Any contract resulting from this RFB may not be assigned, in whole or in part without written
consent of the Village. If the Contractor attempts to make such an assignment without the
written consent of the Village, the Contractor shall nevertheless remain legally responsible for all
obligations under the Contract.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.