66-26 - Purchase of Mobile Tire Shredder

BID ADVERTISEMENT FOR THE WEEKS OF
July 1*, 2026 & July 8, 2026
BID OPENS -THURSDAY JULY 30, 2026
FILE NO. 66-26 Purchase of Mobile Tire Shredder
FOR THE DIVISION OF MOTOR VEHICLE MAINTENANCE FOR THE
DEPARTMENT OF PUBLIC WORKS AS AUTHORIZED BY ORDINANCE 1122-
2024. PASSED BY COUNCIL NOVEMBER 18, 2024.
There will be a NON MANDATORY Pre-Bid Meeting, Thursday, July 9, 2026 at
10:00 am., Via in person at Motor Vehicle Maintenance 4150 E. 49th Street
Cleveland, Ohio 44105 Bldg 4C.
Note: Bid must be delivered to the Office of the Commissioner of Purchases and
Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio
44114 before 12 o'clock noon (Eastern Time).

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. .CITY OF.CLEVELAND,
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, DEPARTMENT OF FINANCE
DIVISION OF PURCHASES AND SUPPLIES
INVITATION TO BID
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INVITATION TO BID AND FORMAL BID PACKAGE
TABLE OF CONTENTS
ITEMS SEQUENCE ORQER NUMBER
Authorizing Ordinance .................................................................-...........................................................1
Bidder's Checklist. .............................................................................. :. ................ : ..*............................... 2
Instructions to Bidders (Part A) ...............................................................................................................3
W-9 Form ...............................................................................................................................................4
Vendor Information Form .......................................................................................................................5
Bidder's Affidavit ....................................................................................................................................6
Bid Bond ................................................................................................................................................7
Bid Form ...............................................................................................................:,............................... 8
Bid Schedule of lt~ms (Price Sheets) .....................................................................................................9
General Conditions (Part B) ............. :. .................................................................................................. 10
Specifications/Description of Products and/or Secvices (Supplemental Sections C, D, etc.) ................ 11
Nothern Ireland Form ...........................................................................................................................12
Prevailing Wage, Davis Beacon or Living Wage (If appllcable) ............................................................. 13
Fannie M. Lewis, Chapter 188 (If applicable) ....................................................................................... 14
Office of Equal Opportunitay Notice to Bidders, Chapter 187 ..............'. ................................................. 15
Office of Equal Opportunity Clause ......................................................................................................16
OEO Participation Form .......................................................................................................................17
OEO Schedules Checklist ..................................................................................................................... 18
OEO Schedules 1-4 ............................................................................................................................19
Subcontracting Participation or Waiver Form......................................................................................:. 20
OEO Submission Schedule ....................................... ,. .............. ; .......................................................... 21
CITY OF CLEVELAND
Department of Finance
Division of Purchases and Supplies
City Hali, Room 128
Cleveland, Ohio 44114
216--664-2620

November 29, 2024 The City Record 117
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Ordinance No. 1122-2024 ,\ t
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By Council Members: Bishop and Griffin (by departmental request) ~ ~ ~~t
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An etnergency ordinance authorizing the purchase by one or more standard
and requirement contracts for the purchase, lease, orlease with optionto
purchase, ofvarious on-roadvehicles, apparatus, and off-road equipment,
cabs, bodies, and accessories, equipment and other aftermarket items
necessaryto equip the vehicles authorized for their intendedpurposes,
including vehicle rehabilitation, training, and inspections, as needed, for
the various divisions ofCity government.
WHEREAS, this ordinance constitutes an emergency measure providing for the usual
daily operation of a municipal department; now, therefore,
BE IT ORDAINED BYTHE COUNCIL OF THE CITY OF CLEVELAND:
Section 1. That the Director of Public Works is auth01ized to make one or more
written standard purchase contracts and requirement contracts under the Charter and
the Codified Ordinances of Cleveland, Ohio, 1976, the period of requirements to be
determined by the Director, for the necessary items required for the purchase, lease, or
lease with option to purchase, of various on-road vehicles and off-road equipment,
apparatus, cabs, bodies, and accessories, equipment and other aftermarket items
necessary to equip the vehicles authorized for their intended purposes, including labor
and materials necessary for vehicle rehabilitation, training, and inspections, as needed,
in the estimated sum of $19,273,621.20, to be purchased or procured by the
Commissioner of Purchases and Supplies on a unit basis for the Division of Streets, as
described below!
2024 Capital Vehicle Plan
Description ofEquipment
Item Dh-ision Quantity Estimated Cost Extended
Description Estimated
Cost
Public Works
Truck-Heavy-Rear Loader Waste Collection 10 $300 000.00 $3,000,000.00
Lil!:ht Tmck-Pickup Waste Collection 4 $80,000.00 $320,000.00
Medium Tnick-Dumn Waste Collection 7 $121,429.00 $850,003.00
Sweeper-Mini Waste Collection 2 $220,000.00 $440,000.00
Trailer MountedVacuum
Sweepers Waste Collection 4 $'.{O 000.00 $1.20,000.00
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Mobile Tire Shredder Waste Colledion 1 $2!';0,000.00 $250,000.00
*..._......,...,,...-..q,,_._,.....,.....,,-.,,,.,..,.,..,._,..,_.._._,.,....,.,._.,...._..,...,....,#,.,,,..._.,.-"_*'""""'__............,.......__..._....>,1,,._.,,..,.'I..,~- ..
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Adopted Resolutions and Passed Ordinances Ord. No. 1122-2024

November 29, 2024 The City Record 118
Mobile Cart Shredder Waste Collection 1 $4SO 000,00 $4<;0,000.00
Dumpsters Waste Collection Misc. $100 000.00 $100,000.00
Compactor Waste Collection 4 $12s,ooo.oo $:'iOO 000.00
Carts &Public Waste
Receptacles Waste Collection M'ISC. $1.28,:; . .148,00 $1.28,:;,,1,18.00
Waste Collection Total $ ?~"' .....1.00
Limt Truck-Pickup MVM 10 $75,000.00 $7:iO 000.00
Medium Tmck-Service Bodv Il-1VM 1 $210000,00 $210,000.00
MVMTotal &060.000.00
Passenger Car Parkini: Facilities 2 $::\0,000.00 $60 000.00
Parkim! FacilitiesTotal $60.000.00
Truck-HD-Tandem Axle
Plow CE) Streets 2 $4.SO 000,00 $900 000.00
Truck-HD-Single Axle
Plow(E) Streets 3 $400,000.00 $1,200,000.00
Leaf Machine Streets 1 $150,000.00 $1.so,000.00
Lililit Truck-Pickuu Streets 2 $80,000.00 $160,000.00
Asphalt Hot Box Streets 1 $4<;.0QO.OO $4"i.000,00
Backhoe Streets 1 $20!;,000.00 $205,000.00
Truck HD-Flusher Streets 1 $17S.OOO.OO $17S.OOO.OO
HD Truck-Asphalt Patcher
Body Streets 1 $3os.ooo.oo $3os.ooo.oo
Brine Machine Streets 2 $l~Q.08S,10 $278,170.20
HD Dump Truck
Rehabilitation Streets 2 $65,000.00 $rw,ooo.oo
Asphalt Eouipment (Misc.) Streets Misc. $100,000.00 $100.000.00
Streets Total $3,648,170.20
Passenger Van Recreation 2 $70,000.00 $140 000.00
Adopted Resolutions and Passed Ordinances Ord. No. 1122-2024

November 29, 2024 The City Record 119
Recreation Total $uo,ooo.oo
Lilrl1t Truck (B)-USV Pronertv Management 2 $105,000.00 $210,000.00
PropertyManagement
Total $210,000.00
ParkMaintenance-Vacant
Lilrlit Truck-Pickup Properties 4 $75,000.00 $300,000.00
ParkMaintenance-Vacant
CUTTER/A TIACHMENTS Pronerties Misc. $75,000.00 $75,000.00
Llltlit Truck (A)-Picl-.."UP Park Maintenance 4 $70,000.00 $280,000.00
Loader Park Maintenance 1 $28!'i.OOO,OO $285,000.00
Medium Truck-Rear Load
nydPacker Park Maintenance 2 $225,000.00 $4!'i0,000.00
Park Maintenance-Urban
Tracked Aerial Unit Fo=strv 1 $20.s,000.00 $20!'i,OOO.OO
Park Maintenance-Urban
Trailer Forestrv 1 $15,000.00 $1.'i,000.00
Park Maintenance-
Light Truck-Pickup Cemeteries 1 $75,000.00 $75,000.00
Park Maintenance-
Riding Mower Cemeteries 2 $15,000.00 $~0000.00
Park Maintenance-
Misc.Equipment Cemeteries Misc. $10,000.00 $10,000.00
Park Maintenance-
U1V Cemeteries 1 $~0.000.00 $'.10 000.00
Park Maintenance-
Sidewalk Tractor Cemeteries 1 $'.1!'i,OOO.OO $~5.000.00
Park Maintenance-
Light Truck (A)-Pickup Greenhouse 1 $71;.000.00 $75,000.00
Park Maintenance-
Medium Truck-Dump Greenhouse l $80,000.00 $80.000.00
Park Maintenance Total $1,()4:'i,OOO.OO
Liimt Truck-Pickup Traffic Eru!ineerinl!: 3 $75,000.00 $225,000.00
Traffic En~neerhw; Total $225,000.00
Public Works Total $L:l.fi03.62l..20
Public Safety
SUV-Marked Police 10 $80,000.00 $800,000.00
SUV-Unmarked Police 10 $60,000.00 $600,000.00
Police Total $1.4.00,000.00
SUV-Marked EMS 2 $80,000.00 $160,000.00
Ambulance EMS 1 $~80,000.00 $~80,000.00
EMS Total $!i4.0,000.00
Adopted Resolutions and Passed Ordinances Ord. No. 1122-2024

November 29, 2024 The City Record 120
AERIAL-Platform Fire 1 $1.8!'lo.ooo.oo $1.8:10,000.00
SUV-Marked F1re 1 $80 000.00 $80000.00
PUMPER Fire 1 $(}00 000.00 $QOO,OOO.OO
Fire Total $2,830,000.00
Public SafetvTotal $a.770,000.00
Total $1q,273,6:u.20
Bids shall be taken in a manner that permits an award to be made for all items as a
single contract, or by separate contract for each or any combination ofthe items as the
Board of Control detennines. Alternate bids for a period less than the specified term
may be taken ifdesired by the Commissioner of Purchases and Supplies until provision
is made for the requirements for the entire term.
Section 2. That under Section 108(b) of the Charter, the purchases authorized by this
ordinance may be made through cooperative arrangements with other governmental
agencies. The Director of Public Works may sign all documents that are necessary to
make the purchases and may enter into one or more contracts with the vendors selected
through that cooperative process.
Section 3. That the costs of the standard and requirement contract or contracts shall
be paid from Fund Nos. 20 SF 723 and 20 SF 724 and be charged against the proper
appropriation accounts and the Director of Finance shall certify the amount of any
purchase under the contracts, each ofwhich purchases shall be made on order of the
Commissioner of Purchases and Supplies by a delivery order issued against the contract
or contracts and certified by the Director of Finance. (RQN 7015, RL 2024-36)
Section 4. That this ordinance is declared to be an emergency measure and, provided
it receives the affirmative vote of two-thirds of all the members elected to Council, it
shall take effect and be in force immediately upon its passage and approval by the
Mayor; otherwise it shall take effect and be in force from and after the earliest period
allowed by law.
Passed November 18, 2024.
Effective November 22, 2024.
Adopted Resolutions and Passed Ordinances Ord. No. 1122~2024

QC:itp of QI:lebelanb
*
DEPARTMENT OF FINANCE DIVISION OF PURCHASES AND SUPPLIES
PAUL C . BARRETT TIFFANY JOHNSON
DIRECTOR COMMISSIONER
BIDDER'S CHECK LIST
The City of Cleveland requires that each bid submitted must comply with cerlaln legal requirements to be considered a valid and formal bid.
The checklist below is provided lo assist in avoiding rejection ofyour bid due lo omission ofrequired Information or forms.
CHECK WHEN COMPLETED
A. Bid/Schedule of Items
1. Is {are) the bid page{s) completed as required and signed in the upper right-hand corner?
2. Are all prices {whether Unit, or Gross and extensions) clearly and accurately presented?
3. Is the delivery time stated? Is the payment discount given?
8. Bid Bond
1. Is the bond made out in the names of and signed by both the principal and surety?
2. Is the bond amount sufficient for the amount of the bid?
3. Is there a power of attorney attached to the bond?
C. Bid Check (if submitted in lieu of Bid Bond)
1. Is the check in an amount sufficient for the amount of the bid?
2. Is the check either properly certified or a cashier's check?
3. Is the Check made payable to: THE CITY OF CLEVELAND?
D. Bid Form {not to be confused with the Bid Bond)
1. Is all the required information given?
2. Is the form signed?
E. Affidavit
1. Does the affidavit contain all the information required ON BOTH SIDES?
2. Is it properly Signed? Is it properly notarized by a Notary Public?
F. Contract Compliance Certifications for Bid Consideration
1. Do you have questions about a contract compliance certification number or a CSB/ minority/female
business enterprise certification number, contact the Office of the Director of Equal Opportunity for
further information (Phone 216/664-4152).
2. Is your contract compliance certification certificate, statement of deemed compliance, or an application
for certification included in the bid?
3. If you are a\'Minority/Female/Cleveland Small Business Enterprise and or Local Producer/ Local
Sustainable Business, do you include your MBE/FBE/LPE/SUBE certification certificate, or a completed
application therein?
4. Did you read and complete 0EO Schedules 1-4? Did you include signed Schedule 3's from all certified
subcontractors?
G. Bid Envelope
1. Is the envelope identified with the correct title of the bid and the due date?
2. Is the envelope securely sealed?
H. Performance Bond
1. Will you be able to furnish the required Performance Bond referred to in paragraph A-8 of
INSTRUCTIONS TO BIDDERS, and/or in paragraph 8-8 of General Conditions?
2. Notice: A certified or cashier's check Is not acceptable in lieu of a Performance Bond!
ITEM 2 - PAGE 1

I. Federal Tax ID Form
1. Is all the required information given?
2. Is the form signed?
J. Northern Ireland Fair Employment Practices Disclosure
1. Is all the required information given?
2. Is the form signed?
K. Project Plan
1. Is all the required information given?
L. Contractor Qualifications
1. Is all the required information given if requested?
M. Additional Information:
1. Wage Theft and Payroll Fraud Disclosure
Is the form signed and returned?
2. Project labor Agreement (If included in the invitation to bid)
Because of the large variety of commodities, services and improvements required by the City, additional
information is often requested in a format not listed above. In such a case, please review your bid carefully
to verify that you have accurately and completely supplied all such data. Should you have any questions,
please call the Division of Purchases and Supplies (216/664w2620) for clarifications
ITEM 2-PAGE 2

INSTRUCTIONS TO BIDDERS I
A-1 INVITATION TO BID
Sealed bids endorsed as designated in the "Title of Bid" section of the bid
sheet(s) will be received at the Office of the Commissioner of Purchases and
Supplies, Room 128, Cleveland City Hall, Cleveland, Ohio 44114, until 12:00
o'clock noon, official time, on the date indicated in the "Bid Opening" section of
Page 1 of the bid page(s) and thereafter will be publicly opened and read in
Room 128.
A-2 FORM OF BID (BID FORM)
a. Every bid must be made upon the blank form of bid attached hereto.
b. Each bid must be clearly signed with the full name and address of every
person, firm or corporation interested in such bid, followed by the date of
such signing, in the space provided at the bottom of the bid form. If more
than one person, firm or corporation has an interest in such bid, then the
full name and address of each person, firm or corporation must be clearly
signed on said bid. If the bidder is a partnership, the firm name and
address, as well as the name and adare*ss of each individual *partner must
be given. If the bidder is a corporation, the name of the corporation, the
name and title of the officer duly authorize to sign for the corporation, the
business address of such officer and the narne of the state in which the
corporation is incorporated must be given.
c. The bidder shall insert the amount of the bid bond, certified check or
cashier's check in the space provided in the bid form.
d. The bidder agrees to be bound by his bid from the time the bid is
submitted until the earlier of the date stipulated by such bidder or the
fourth regular meeting of the Board of Control after the bid submission
date unless such time is extended by agreement between the bidder and
the Board.
A-3 BIDDERS AFFIDAVIT
Each bidder shall submit with its bid an affidavit stating that neither it nor its
agents, nor any other party for it has paid or agreed to pay, directly or indirectly,
any person, firm or corporation any money or valuable consideration for
assistance in procuring or attempting to procure the contract herein referred to,
and further stating that nc such money or reward will be hereafter paid. This
affidavit must be on the form which is hereto attached.
A-4 BID BOND: CERTIFIED OR CASHIER'S CHECK
Each bid shall be accompanied by a bid .bond signed by. a surety .company
authorized to do business in Ohio, er by a cashier's check or certified check on a
solvent bank, which bond or check shall be in the sum of five percent (5%) of the
amount of the bid, except that with bids for purchase contracts not in excess of
Fifty Thousand Dollars ($50,000). Said bond or check shall be given as security
that if the bid is accepted a contract will be entered into and the performance of it
properly secured.